City of Chino
CA

Staff Report

Approve an Agreement and Appropriation in the amount of $49,000 for "Pass-Through" payments to Cletus Hyman for Project Management services for the San Bernardino County Police Chiefs and Sheriffs Association's COPLINK Data Sharing Project.

Information

Department:Police DepartmentSponsors:
Category:Contract

Budget String

Revenue: 1004000-59355-R4161 Expenditure: 1004000-43650-R4161 Transfer In: Transfer Out:

Body

BACKGROUND

The San Bernardino County Police Chiefs and Sheriffs Association began the COPLINK project in 2009. The COPLINK system is a document based, lead generation tool that allows the searching of data from multiple law enforcement agencies and other data sources (Warrants, Court) through the consolidation of the data. The San Bernardino node includes all police agencies in San Bernardino County and Riverside County, along with Probation, the Courts and Jails.  The San Bernardino node is connected to 20 additional nodes throughout the state and nation.

Mr. Cletus Hyman has been providing project management services for the San Bernardino County Police Chiefs and Sheriffs Association's COPLINK project since its inception, with the City of Redlands providing "pass-through" payments to Mr. Hyman. The San Bernardino County COPLINK project has progressed extremely well and has been instrumental in solving a considerable number of cases in Chino and throughout the region, as well as saving hundreds of investigative hours for each of the member agencies. 

 

ISSUES/ANALYSIS

The San Bernardino County Chiefs and Sheriffs Association has received a 2015 Homeland Security Grant to implement additional capabilities and data sources for the COPLINK system.  Due to Mr. Hyman's law enforcement experience and thorough knowledge of the COPLINK system, the San Bernardino County Police Chiefs and Sheriffs Association desires to maintain Mr. Hyman as the project manager to complete this phase of the Project. 

In an effort to obtain the most effective implementation, the San Bernardino County Police Chiefs and Sheriffs Association requests an agreement with Cletus Hyman for Project Management services to complete the 2015 COPLINK Homeland Security Grant Project. Additionally, staff requests that the City Council approve the total compensation amount of $49,000 as described in section three of the “Agreement for Pass-Through Payment for Project Management Services”. This would authorize the payments necessary for Mr. Hyman to continue to serve in the capacity of Project Manager for the completion of this phase of the Project while matching the amount authorized in the 2015 Grant.

The San Bernardino County Chiefs and Sheriff Associations 2015 Homeland Security Grant is a three (3) year grant beginning September 1, 2015 through May 31, 2018. 

Mr. Hyman will continue to work directly for the San Bernardino County Police Chiefs and Sheriffs Association and report directly to them.  By approving the agreement, the City would be serving as a fiscal agent for the San Bernardino County Police Chiefs and Sheriffs Association’s Homeland Security Grant and will administer payments to Mr. Hyman.  No grant administration is required. All payments made to the contractor under this agreement will be entirely reimbursed by the San Bernardino County Police Chiefs and Sheriffs Association through the 2015 Homeland Security Grant.

 

 

 

 

Meeting History

Jun 7, 2016 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Glenn Duncan, Council Member
SECONDER:Tom Haughey, Council Member
AYES:Dennis R. Yates, Eunice M. Ulloa, Glenn Duncan, Tom Haughey
ABSENT:Earl C. Elrod