City of Chino
CA

Staff Report

Award Professional Services Agreements for Design Geotechnical Investigation Services for Quadrants II & III to Converse Consultants, Redlands, in the amount of $33,484.00, and Geo-Advantec, Inc., San Dimas, in the amount of $38,219.50.

Information

Department:Public Works DepartmentSponsors:
Category:Report

Budget String

Revenue: Expenditure: 5207310-48004-WA162 Transfer In: Transfer Out:

Body

BACKGROUND

The Department of Public Works inventoried and assessed the conditions of all the water mains within the City of Chino due to its aging infrastructure and ongoing water leaks.  The water mains identified for replacement were tabulated and placed on the City’s Water Projects Priority List and grouped into Quadrants, based on the location and the necessity for replacement infrastructure.

 

Subsequently, staff prepared three (3) separate Request for Proposals (RFP) for Design Geotechnical Investigation Services for Quadrants I, II & III to provide geotechnical analysis and recommendations during the design process.  Due to the magnitude of these projects and the complexity involved with identifying underground utilities and disruption to traffic flow, staff incorporated additional engineering services as part of the RFP.  The additional engineering services will result in a more substantial design that will reduce the potential for change orders during construction if the unknowns are addressed during the design phase.

 

ISSUES/ANALYSIS

A Request for Proposals for Design Geotechnical Investigation Services for Quadrants I, II and III were posted on Planet Bid on Thursday, January 26, 2017.  Proposals were received on Thursday, February 23, 2017 from several qualified firms. Each Quadrant received 19-proposals.  An evaluation committee was formed to review the proposals for each Quadrant.  The proposals submitted were rated and the top five (5) firms were ranked as most qualified (listed in Attachment 1).  Among the top five (5) firms, one (1) firm was selected for Quadrant 1, one (1) firm was selected for Quadrant 2, and one (1) firm was selected for Quadrant 3.  Geotechnical Firm Evaluations were based on the proposals’ content, accuracy, the firms’ experience, and Evaluation Team Discussion.  Costs were separately considered as part of the evaluation.  It should be noted that Quadrant I costs are less than $25,000 and do not require City Council approval.

 

Therefore, it is staff’s recommendation that City Council award Professional Services Agreements to Converse Consultants, Redlands, for Quadrant II in the amount of $33,484.00, and Geo-Advantec, Inc., San Dimas, for Quadrant III in the amount of $38,219.50 to provide Design Geotechnical Investigation Services for Water Main Replacements for Project WA162.  The above contracts, which include the additional field and lab work estimates and geotechnical contingency of 10%, come to a total amount of $71,703.50      

 

 

Meeting History

May 16, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Glenn Duncan, Council Member
SECONDER:Gary George, Council Member
AYES:Gary George, Eunice M. Ulloa, Glenn Duncan, Tom Haughey, Earl C. Elrod