City of Chino
CA

Staff Report

Award a contract to Siemens Industry, Inc., Riverside, CA in the amount of $103,374 for Routine Preventative Traffic Signal Maintenance Services.

Information

Department:Public Works DepartmentSponsors:
Category:Contract

Budget String

Revenue: Expenditure: 3207120-43580 Transfer In: Transfer Out:

Body

BACKGROUND

The City’s existing traffic signal maintenance agreement has been extended the maximum number of times allowable per the contract; therefore, a new agreement is necessary.  A Request for Proposals (RFP) was released on March 3, 2017 on Planet Bids, Inc. (an electronic website). On April 3, 2017, the City received three (3) sealed proposals from the following companies:

 

COMPANY                                                                                          LOCATION

 

Bear Electrical Solutions                                                                    Alviso, CA

St. Francis Electric                                                                             Riverside, CA

Siemens Industry, Inc.                                                                       Riverside, CA

             

A selection committee of City staff members reviewed and evaluated all of the proposals as all three satisfactorily complied with the requirements set forth in the RFP.  The proposals were evaluated based on the ranking criteria established in the RFP including interviews with provided references, safety records, past performance, key personnel assigned to the contract, materials and equipment, experience of the firm and personnel, ability to respond, licensing, certifications, and fee proposals. 

 

ISSUES/ANALYSIS

Based on the evaluation of the three proposals submitted, staff is recommending that City Council award a contract to Siemens Industry, Inc., Riverside, CA in the amount of $103,374 for Routine Preventative Maintenance Services of traffic signals, battery back-up systems, radar speed feedback signs, flashing beacon and lighted crosswalk systems, for a one-year period with the option to extend the contract for an additional four consecutive one-year extensions.  In addition to Routine Preventative Maintenance Services, pricing provided in the proposal’s Schedule of Prices will be used for any extraordinary unanticipated signal work related to this service. Therefore, staff is requesting authorization to approve an additional $815,000 from the FY 2017-2018 Extraordinary Signal Work budget to be used for any extraordinary unanticipated work. The total contract amount with Siemens Industry, Inc. shall not to exceed $918,374.  Siemens Industry, Inc. is properly licensed and certified to perform the required work and has successfully provided traffic signal maintenance services in the City of Chino.  Not only were they substantially higher ranked than the other two firms, the City and the contractor further negotiated their routine maintenance pricing down an additional five percent. 

 

 

Meeting History

May 16, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Earl C. Elrod, Council Member
SECONDER:Glenn Duncan, Council Member
AYES:Gary George, Eunice M. Ulloa, Glenn Duncan, Tom Haughey, Earl C. Elrod