City of Chino
CA

Staff Report

Authorize the City Manager to enter into annual contracts and amendments, issue blanket purchase orders, and execute all necessary documents on behalf of the City.

Information

Department:Finance DepartmentSponsors:
Category:Report

Attachments

  1. Printout

Budget String

Revenue: Expenditure: Transfer In: Transfer Out:

Body

BACKGROUND

This evening, the City Council will review and consider approval of the Fiscal Year 2017-18 Annual Operating Budget for the City.  Included in the budget is the appropriation of funds for the items contained in this report.

 

ISSUES/ANALYSIS

The City’s current Purchasing Ordinance requires that the City Council approve any new or amended contracts or blanket purchase orders exceeding $25,000. These items represent routine annual contracts for the provision of services necessary for City operations.  The following is a consolidated list of suppliers:

 

ANNUAL CONTRACTS

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

1

10-8 RETROFIT, INC

Provides for Police specific equipment installation, vehicle changeover of existing fleet vehicles and routine maintenance.  Contract administered by Public Works ($300,000) and Police ($5,000) Departments.

$305,000.00

2

ACCELA

Provides for Council meeting management software; permitting software, and legislative management suite. Contract administered by the Human Resources and Administration Departments.

$400,000.00

3

ALESHIRE & WYNDER, LLP

Provides for legal counsel for the City.  Contract administered by various City Departments.

$545,000.00

4

ARAKELIAN ENTERPRISES

Provides Citywide street sweeping services. Contract administered by the Public Works Department.

$347,581.20

5

ATKINSON, ANDELSON, LOYA, RUDD & ROMO

Provides for legal services on employment related matters. Contract administered by the Human Resources Department.

$75,000.00

6

BEST BEST & KRIEGER LLP

Provides legal advice and legal services. Contract administered by the Human Resources ($175,000) and Public Works ($5,000) Departments.

$180,000.00

7

BRENNTAG PACIFIC

Provides for bulk Hydrochloric Acid purchases. Contract administered by the Public Works Department.

$130,000.00

8

BUILDING CODE SERVICES

Provides building plan check services. Contract administered by the Community Development Department.

$300,000.00

9

CARGILL, INC.

Provides for bulk salt purchases. Contract administered by the Public Works Department.

$600,000.00

10

CT & T CONCRETE PAVING, INC.

Provides for Citywide concrete repair services. Contract administered by the Public Works Department.

$150,000.00

11

CHAFFEY COLLEGE CHINO COMMUNITY CENTER

Joint Use Agreement for the Chaffey College Chino Community Center (CCCCC). Contract administered by the Administration ($1,000) and Public Works ($30,000) Departments.

$31,000.00

12

CHINO VALLEY INDEPENDENT FIRE DISTRICT

Provides fire protection services. Contract administered by the Finance Department.

$9,500,000.00

13

CLS LANDSCAPE MANAGEMENT, INC.

Provides for landscape maintenance for medians and reservoirs.  Contract administered by the Public Works Department.

$74,670.00

14

COUNSELING TEAM

Provide critical incident counseling and other services. Contract administered by the Human Resources Department.

$50,000.00

15

CREATIVE DESIGN ASSOCIATES

Provides ADA Support Services for Capital Improvement Projects. Contract administered by the Public Works Department.

$50,000.00

16

DATA TICKET INC

Provides City Citation Services. Contract administered by Community Development, Finance, and Police Departments

$60,000.00

17

DEVANEY PATE MORRIS & CAMERON LLP

Provides for legal services.  Contract administered by the Human Resources Department.

$30,000.00

18

DMS FACILITY SERVICES LLC

Provides for routine landscape maintenance of the City's parkways. Contract administered by the Public Works Department.

$58,880.00

19

DOUG MARTIN

Provides for slurry seal maintenance services. Contract administered by the Public Works Department.

$350,000.00

20

ECS IMAGING INC.

Provide for City's document storage system and system maintenance of Laserfiche system. Contract administered by the Human Resources Department.

$30,000.00

21

ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA

Provides general engineering plan check services. Contract administered by the Public Works Department.

$360,000.00

22

EUROFINS EATON ANALYTICAL INC

Provides for drinking water analysis and related consultant services. Contract administered by the Public Works Department.

$60,000.00

23

GEOGRAPHICS

Provides for fabrication and installation of Armed Forces and community banners. Contract administered by the Community Development ($26,000) and the Community Services ($22,698) Departments.

$48,698.00

24

GONSALVES & SON

Provides for State Advocacy Services. Contract administered by the Administration Department.

$42,000.00

25

GRAFFITI TRACKER INC

Provides for annual support, graffiti tracking and analysis. Contract administered by the Human Resources Department.

$31,500.00

26

GUARANTEED JANITORIAL SERVICE, INC.

Provides Citywide Custodial Services. Contract administered by the Public Works Department.

$266,015.00

27

HARTZOG AND CRABILL

Provides general and traffic control plan check services.  Contract administered by the Public Works Department.

$50,000.00

28

HAZELRIGG CLAIMS MANAGEMENT SERVICES

Provides for consulting services for workers' compensation claims. Contracts administered by the Human Resources Department.

$75,000.00

29

HDL, COREN & CONE

Provides for property tax audit & recovery; TAB continuing disclosure. Contract administered by the Finance Department.

$25,450.00

30

HERITAGE DESIGN BUILD & CONSULTING

Provides for Citywide Parks Soil Moisture Sensing system. Contract administered by the Public Works Department.

$94,000.00

31

HINDERLITER, DE LLAMAS & ASSOC

Provides assistance for sales tax recovery and consulting services. Contract administered by the Finance Department.

$60,000.00

32

HUMANE SOCIETY OF POMONA VALLEY

Provides animal shelter and control services citywide. Contract administered by the Police Department. 

$281,176.00

33

HUNSAKER & ASSOCIATES

Provides for general plan checking services. Contract administered by the Public Works Department.

$40,000.00

34

IK CONSULTING

Provide consulting services and staff training for Accela Land, and Asset Management software. Contract administered by the Human Resources Department.

$30,000.00

35

INDUSTRIAL WASTE UTILIZATION

Provides emergency hazmat removal services. Contract administered by the Public Works Department.

$35,000.00

36

JOE A CALABRESE

Provides specialized American with Disabilities Act (ADA) self-evaluation study and survey.  Contract administered by the Community Development Department

$30,000.00

37

KOA CORPORATION

Provides for public works inspection services. Contract administered by the Public Works Department.

$200,000.00

38

K-VAC ENVIRONMENTAL SERVICES INC

Provides for brine waste disposal services. Contract administered by the Public Works Department.

$87,000.00

39

LANDARQ INC

Provides landscape plan check services.  Contract administered by the Community Development Department

$30,000.00

40

LARSON O'BRIEN

Provides for outside legal services. Contract administered by the Administration Department.

$50,000.00

41

MAJOR LEAGUE INFIELDS, INC.

Provides ball field maintenance services. Contract administered by the Public Works Department.

$80,000.00

42

NANCY K BOHL, INC.

Provides employee assistance counseling services.  Contract administered by the Human Resources ($30,000) and Police Departments ($12,450).

$42,450.00

43

PMK ASSOCIATES, INC.

Provides for traffic engineering plan check services. Contract administered by the Public Works Department.

$100,000.00

44

RJM DESIGN GROUP, INC

Provides for landscape plan check services.  Contract administered by the Community Development Department.

$35,000.00

45

RJN INVESTIGATIONS

Provides investigations services. Contract administered by the Human Resources Department.

$30,000.00

46

RKA CONSULTING GROUP

Provides Project Management services. Contract administered by the Public Works Department.

$50,000.00

47

RUTAN AND TUCKER LLP

Provides specialized legal services for the City’s Housing and Economic Development Division and matters associated with the dissolution of the Redevelopment Agency.  Contract administered by the Community Development and Finance Department.

$110,500.00

48

SILVER & WRIGHT LLP

Provides legal representation services for code enforcement-related work. Contract administered by the Community Development ($190,000) and Police ($211,700) Departments.

$401,700.00

49

SUPERION, LLC (formerly, Sungard Public Sector)

Provides for CAD/RMS System annual maintenance. Contract administered by the Police Department.

$97,220.00

50

THE STANDARD INSURANCE COMPANY

Provides Long Term Disability benefits.  Contract administered by the Human Resources Department.

$135,000.00

51

TOSHIBA BUSINESS SOLUTIONS (USA), INC.

Provides for maintenance, toner and miscellaneous supplies for the City's copier network. Contract administered by the Human Resources Department.

$50,000.00

52

TRIMMING LAND COMPANY

Provides Citywide tree trimming maintenance services. Contract administered by the Public Works Department.

$477,455.00

53

TRINITY ESCROW, INC.

Provides escrow services for CalHOME loan recipients.  Contract administered by the Community Development Department.

$450,000.00

54

VERITAS HEALTH SERVICES (dba: Chino Valley Medical Center)

Provides emergency medical services for injured employees and provides pre-booking examinations for arrestees.  Contracts administered by the Police Department.

$62,000.00

55

WASTE MANAGEMENT, INC.

Provides refuse and recycling collection and disposal services.  Contract administered by the Public Works Department

$12,890,000.00

56

WEBB ASSOCIATES, ALBERT A

Provides administration and reporting services for special districts. Contract administered by Finance Department.

$120,000.00

57

WESTERN AUDIO VISUAL

Provides for audio equipment and software maintenance. Contracts administered by the Human Resources ($400,000) Departments.

$400,000.00

58

WILLDAN ENGINEERING

Provides for public works inspection services. Contract administered by the Public Works Department.

$200,000.00

59

WSP USA, INC. (formerly, PARSONS BRINKERHOFF INC)

Provides Land Development Project Management services. Contract administered by the Public Works Department.

$200,000.00

 

ANNUAL BLANKET PURCHASE ORDERS

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

60

ALDERHORST INTERNATIONAL, LLC

Provides Canine police dogs and related equipment.  Blanket purchase orders administered by the Police Department

$29,500.00

61

AON RISK INSURANCE SERVICES WEST, INC.

Provides insurance broker services and cost of insurance coverage premiums for the City. Blanket purchase orders administered by the Human Resources Department.

$900,000.00

62

BL WALLACE DISTRIBUTORS, INC.

Provides for concrete water meter box lids. Blanket purchase order administered by the Finance Department.

$50,000.00

63

BMW MOTORCYCLES OF RIVERSIDE

Provides repairs to Police motorcycles. Blanket purchase orders administered by the Public Works Department.

$55,000.00

64

BRIGHT'S AUTO SERVICE

Provides sublet repairs for City fleet vehicles. Blanket purchase order administered by the Public Works Department

$35,000.00

65

CARDLOCK FUEL SYSTEMS/DEWITT PETROLEUM (SC FUELS)

Provides fuel for City fleet vehicles. Blanket purchase order administered by the Public Works Department.

$500,000.00

66

CDW GOVERNMENT, INC.

Provides computer hardware, computer accessories, software maintenance, and upgrades for the City’s information technology system. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

67

CHINO HILLS FORD

Provides parts and supplies for City's fleet inventory, and sublet repair services for City’s Ford vehicles.  Blanket purchase orders administered by the Public Works Department.

$50,500.00

68

CRAFCO/ABSOLUTE ASPHALT

Provides asphalt materials, operating equipment, maintenance parts and repairs to crack sealant equipment.  Blanket purchase orders administered by the Public Works Department.

$47,000.00

69

CREATIVE BUS SALES

Provides tools, parts and materials for City fleet vehicles.  Blanket purchase order administered by the Public Works Department

$40,000.00

70

DELL MARKETING

Provides for the Computer and computer accessories for City's IT system (via WSCA). Blanket purchase orders administered by the Human Resources Department.

$400,000.00

71

DOOLEY ENTERPRISES, INC.

Provides ammunition for training and other police activities. Blanket purchase orders administered by the Police Department.

$70,000.00

72

ECONOLITE

Provides for traffic signal cabinets, parts and labor (proprietary cabinets). Blanket purchase order administered by the Public Works Department.

$126,300.00

73

FERGUSON ENTERPRISES

Provides for parts and radio-read meters for the City. Blanket purchase order administered by the Finance ($300,000) and Public Works ($95,000) Departments.

$395,000.00

74

FORTEL TRAFFIC, INC.

Provides parts and labor for traffic signal radar feedback signs (proprietary radar feedback signs). Blanket purchase order administered by the Public Works Department

$30,000.00

75

GALLS

Provides for uniforms for Officers and other uniformed non-sworn positions. Blanket purchase orders administered by   Police Departments.

$55,000.00

76

GENUINE PARTS COMPANY

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($5,000) and Public Works ($45,000) Departments.

$50,000.00

77

GOLDEN STATE NEWSPAPERS (formerly Champion Newspapers)

Provides printing of Quarterly Connections Brochure, legal publications (i.e., Public Notices, Ordinance Summaries, Bids and Public Hearings). Contract and blanket purchase orders administered by the all City departments.

$67,800.00

78

GPS ANYPLACE (RYAN, GARY WALTER)

Provides for GPS system in City fleet. Blanket purchase orders administered by the Public Works Department.

$61,000.00

79

HEWLETT PACKARD COMPANY

Provides computer and computer accessories for City’s information technology system. Blanket purchase orders administered by the Human Resources Department using the Western States Contracting Alliance (WSCA) agreement.

$300,000.00

80

HEWLETT PACKARD ENTERPRISE COMPANY

Provides computer and computer accessories for City’s information technology system. Blanket purchase orders administered by the Human Resources Department using the Western States Contracting Alliance (WSCA) agreement.

$300,000.00

81

HOLLIDAY ROCK

Provides asphalt, concrete materials for City street and water projects. Blanket purchase orders administered by the Public Works Department.

$108,000.00

82

JAM SERVICES, INC.

Provides for traffic signal LED modules. Blanket purchase orders administered by the Public Works Department.

$54,000.00

83

KEYSTONE UNIFORMS

Provides for uniforms for Officers and other uniformed non-sworn positions. Blanket purchase orders administered by Community Development ($6,500) and Police ($25,000) Departments.

$31,500.00

84

LAW ENFORCEMENT MEDICAL SERVICES

Provides blood draws, Taser removals, and forensic evidence collection. Blanket purchase orders administered by the Police Department

$31,000.00

85

M.K. SMITH CHEVROLET

Provides parts and repair services for City’s fleet vehicles and sublet maintenance repairs. Blanket purchase orders administered by the Finance ($1,000) and Public Works ($80,000) Departments.

$81,000.00

86

MISSION LINEN & UNIFORM

Provides for uniforms, coveralls, and towel service for City. Blanket purchase orders administered by the Public Works ($40,000), Finance ($500) and Police ($3,800) Departments.

$44,300.00

87

MUNICIPAL MAINTENANCE EQUIPMENT, INC.

Provides fleet parts and repairs. Blanket purchase orders administered by the Public Works Department.

$30,000.00

88

MYERS & SONS HIWAY SAFETY

Provides traffic control equipment, signs, barricades and delineators, and sublet traffic control work. Blanket purchase orders administered by the Community Services ($7,000), Police ($2,000) and the Public Works Departments ($117,800).

$126,800.00

89

 

 

NEW TANGRAM LLC

Office furniture purchase and repair service. Blanket purchase orders administered by the Finance ($4,000) and Public Works ($35,000) Departments.

$39,000.00

90

 

 

NEXTECH SYSTEMS, INC.

Provides proprietary parts and supplies for lighted crosswalks and safety lights. Blanket purchase orders administered by the Public Works Department ($30,000)

$30,000.00

91

OFFICE DEPOT

Provides office supplies used by all departments. Blanket purchase orders administered by the Finance Department using the National Intergovernmental Purchasing Alliance (NIPA) agreement.

$109,500.00

92

PACIFIC ALLIANCE CAPITAL

Provides computer storage, software, and software maintenance and support for the City computer network. Blanket purchase orders administered by the Human Resources Department using various government cooperative agreements.

$400,000.00

93

PARKHOUSE TIRE, INC.

Provides tires inventory and tire services for City fleet. Blanket purchase orders administered by the Finance ($35,000) and Public Works ($41,000) Departments using the Western States Contracting Alliance (WSCA) agreement.

$76,000.00

94

PARTS AUTHORITY METRO LLC (formerly Star Auto Parts)

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($10,000) and Public Works ($35,000) Departments.

$45,000.00

95

PCMG, INC.

Apple products, computers, software and accessories. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

96

PRESIDIO NETWORKED SOLUTIONS, INC.

Provides computer and telephone annual maintenance support. Blanket purchase orders administered by the Human Resources Department using various government cooperative agreements.

$200,000.00

97

PROFORCE MARKETING, INC.

Provides vests, tasers, taser supplies, ammo, and other non-lethal weapons for the Police Department.

$35,000.00

98

SIDEPATH

Computer software, hardware, data storage and support Citywide. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

99

SIGMANET, INC.

Provides computer software maintenance and upgrades to the City’s wireless information technology system. Blanket purchase orders administered by the Human Resources Department.

$250,000.00

100

SOFT TOUCH CAR WASH

Provides car wash services for City fleet. Blanket purchase orders administered by the Public Works Department.

$30,000.00

101

SOFTCHOICE CORP

Provides computer hardware, software, data storage and support City-wide. Blanket purchase orders administered by the Human Resources Department.

$100,000.00

102

SOFTWARE ONE, INC.

Provides software maintenance and upgrades for the City’s information technology system.  Blanket purchase orders administered by the Human Resources Department.

$400,000.00

103

STEVEN ENTERPRISES, INC.

Provides for maintenance and supplies reprographic equipment. Blanket purchase orders administered by Human Resources ($100,000) and Public Works ($10,000) Departments.

$110,000.00

104

THIRKETTLE CORPORATION

Provides for the purchase of radio-read and recycled water meters. Thirkettle Corporation is an authorized supplier of Invensys meters, a sole source supplier, in order to maintain compatibility with automated equipment already purchased. Purchase orders administered by the Finance ($1,050,000) and Public Works ($20,000) Departments.

$1,070,000.00

105

TW TELECOM HOLDINGS

Provides telephone and internet services for City facilities. Blanket purchase orders administered by the Human Resources Department.     

$70,000.00

106

TYLER TECHNOLOGIES

Provides for custom programming, software licenses training, and maintenance for the Munis Financial System. Blanket purchase orders administered by the Human Resources ($210,000) and the Finance ($10,000) Departments.

$220,000.00

107

US HEALTHWORKS MEDICAL GROUP

Provides pre-employment physicals, first aid medicals services, DOT exams and drug-screen tests. Blanket purchase orders administered by the Community Services ($4,500) and Human Resources ($35,000) Departments.

$39,500.00

108

VERIZON WIRELESS

Provides for network services associated with the City's cellular telephones and wireless access for Police vehicle laptops and other wireless technology. Blanket purchase orders administered by various City departments using the State of California contract.

$343,120.00

109

WAXIE ENTERPRISES

Provides for inventory and supplies of custodial and other cleaning products for City facilities and parks. Blanket purchase orders administered by the Finance ($30,000) and Public Works Department ($90,000).

$110,000.00

110

WESTERN PACIFIC SIGNAL LLC

Provides for proprietary traffic signal parts, service pedestal, and batteries. Blanket purchase order administered by the Public Works Department.

$158,600.00 

111

WESTERN WATER WORKS SUPPLY CO

Provides for water distribution parts inventory and repairs. Blanket purchase order administered by the Finance ($40,000) and Public Works ($45,000) Departments.

$85,000.00

 

RB/RM

 

 

 

Meeting History

Jun 20, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Gary George, Council Member
SECONDER:Earl C. Elrod, Council Member
AYES:Gary George, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod