City of Chino
CA

Staff Report

Award a contract to Fluoresco Services, Pomona CA in the amount of $44,185 for routine streetlight maintenance.

Information

Department:Public Works DepartmentSponsors:
Category:Report

Budget String

Revenue: Expenditure: 3607200 (Multiple Accounts) Transfer In: Transfer Out:

Body

BACKGROUND

The City contracts its streetlight maintenance services to Heritage Design, Build & Consulting since Fiscal Year 2014-15.  The current contract term is for one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, the City formally released a Request for Proposals (RFP) on April 6, 2017, which was published on PlanetBids.  On May 16, 2017, at 10:00 AM, the City received five (5) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST (Monthly)

Fluoresco Services

Pomona

93%

$3,682.04

Aegis ITS

Anaheim

82%

$4,647.35

Siemens Industry

Orange

76%

$5,749.91

Bear Electrical Solutions

Anaheim

59%

$5,788.50

Foddrill Construction Corp.

Chino

48%

$47,928.78

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. Fluoresco Services, Pomona, CA provided the most comprehensive proposal, and as a result, was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to Fluoresco Services, Pomona, CA in the amount of $44,185 for routine streetlight maintenance, and authorize $100,000.00 for extra ordinary work, for a total contract amount not to exceed $144,185.  Staff estimates $100,000.00 for extra ordinary work due to streetlight knockdowns, vandalism, and stolen wires.  Staff actively processes cost recovery reports when there is a responsible party and works closely with the Chino Police Department to recover costs for unanticipated work. The term is for one (1) year beginning July 1, 2017, with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for streetlight maintenance services is considered maintenance, City Council is not required to award this contract based on cost.

 

 

Meeting History

Jun 20, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Earl C. Elrod, Council Member
SECONDER:Tom Haughey, Mayor Pro Tem
AYES:Gary George, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod