City of Chino
CA

Staff Report

Award a contract to J&S Striping, Ontario, CA in the amount of $208,500.19 for street striping and pavement marking services.

Information

Department:Public Works DepartmentSponsors:
Category:Report

Budget String

Revenue: Expenditure: 3207120-43580 Transfer In: Transfer Out:

Body

BACKGROUND

The City has contracted its street striping and pavement marking services to J&S Striping, Ontario CA since Fiscal Year 2014-15.  The current contract term is one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, the City formally released a Request for Proposals (RFP) on April 26, 2017, which was published on PlanetBids.  On May 17, 2017, the City received the following two (2) sealed Proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

J&S Striping

Ontario

80%

$208,500.19

Superior Pavement Markings

Cypress

71%

$294,442.31

 

ISSUES/ANALYSIS

Staff reviewed and ranked the proposals and determined that J&S Striping, Ontario, CA is the most responsible based on the RFP criteria.  Additionally J&S Striping is able to provide these services at the lowest cost.

 

Therefore, it is staff’s recommendation that City Council award a contract to J&S Striping for street striping and pavement marking services in the amount of $208,500.19, and up to $50,000 for extra ordinary work for a total contract amount not to exceed $258,500.19.  The new contract will become effective July 1, 2017.  The term is for a three (3) year contract with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for street striping and pavement marking services is considered maintenance, the City Council is not required to award this contract based on cost.

 

 

Meeting History

Jun 20, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Earl C. Elrod, Council Member
SECONDER:Gary George, Council Member
AYES:Gary George, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod