City of Chino
CA

Staff Report

Award a contract to Merchants Landscape Services, Inc., Rancho Cucamonga, CA in the amount of $503,806.70 for routine landscape maintenance services.

Information

Department:Public Works DepartmentSponsors:
Category:Report

Budget String

Revenue: Expenditure: 36172601 through 36172607 (Multiple Accounts) Transfer In: 3601000-50000 Transfer Out: 1001000-40001

Body

BACKGROUND

The City has contracted its landscape maintenance services within the City’s Maintenance Districts to Merchants Landscape Services, Inc. since Fiscal Year 2014-15.  The current contract term is for one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

On April 20, 2017, the City formally released a Request for Proposals (RFP), which was published on PlanetBids.  On May 16, 2017, at 11:00 AM, the City received three (3) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

Merchants Landscape Services, Inc.

Rancho Cucamonga

83%

$503,806.70

Azteca Landscape

Corona

81%

$563,445.06

CLS Landscape Management, Inc.

Chino

77%

$666,423.45

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. Merchants Landscape Services, Inc., Rancho Cucamonga, CA provided the most comprehensive proposal, and as a result was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to Merchants Landscape Services, Inc., Rancho Cucamonga, CA in the amount of $503,806.70 for landscape maintenance services within the Maintenance Districts, and authorize $27,200 for extra ordinary work, for a total contract amount not to exceed $531,006.70.  The term is for three (3) years, beginning July 1, 2017, with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project, as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for landscape services is considered maintenance, the City Council is not required to award this contract based on cost.

 

Meeting History

Jun 20, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Tom Haughey, Mayor Pro Tem
SECONDER:Earl C. Elrod, Council Member
AYES:Gary George, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod