City of Chino
CA

Staff Report

Award a contract to CLS Landscape Management, Inc., Chino in the amount of $649,449.33 for landscape maintenance of the City's parks and public facilities.

Information

Department:Public Works DepartmentSponsors:
Category:Report

Budget String

Revenue: Expenditure: 3607220-43580; 3607210-43580 Transfer In: 3601000-50000 Transfer Out:1001000-40001

Body

BACKGROUND

The City has contracted its landscape maintenance services for the City’s parks and public facilities to CLS Landscape Management, Inc. since Fiscal Year 2012-13.  The current contract is a three-year term with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, on April 20, 2017, the City formally released a Request for Proposals (RFP), which was published on PlanetBids. On May 16, 2017, at 10:00 AM, the City received four (4) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

CLS Landscape Management, Inc.

Chino

75%

$649,449.33

Landscape West Management Services, Inc.

Chino

68%

$648,720.00

Merchants Landscape Services

Santa Ana

67%

$664,560.00

Complete Landscape Care, Inc.

Whittier

57%

$873,600.00

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. CLS Landscape Management, Inc., Chino, CA provided the most comprehensive proposal and as a result was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to CLS Landscape Management, Inc., Chino, CA in the amount of $649,449.33 for landscape maintenance services of the City’s parks and public facilities and authorize $85,500 for extra ordinary work, for a total contract amount not to exceed $734,949.33. The term is for three (3) years, beginning July 1, 2017, with the option to extend for two (2) additional one-year periods.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project, as defined in the Public Contract Code 20161, and as such, do not have to be awarded to the contractor with the lowest cost proposal. Since the contract for landscape services is considered maintenance, the City Council is not required to award this contract based on cost.

 

 

Meeting History

Jun 20, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Gary George, Council Member
SECONDER:Earl C. Elrod, Council Member
AYES:Gary George, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod