City of Chino
CA

Staff Report

Award a Professional Services Agreement to Hirsch & Associates, Inc., Anaheim, CA in the amount of $124,000 for landscape design services.

Information

Department:Public Works DepartmentSponsors:
Category:Contract

Attachments

  1. Printout
  2. Contract Hirsch & Associates, Inc.

Budget String

Revenue: Expenditure: 3408300-48025-PK181 Transfer In: Transfer Out:

Body

BACKGROUND

Chino American Little League (CALL) has operated their league on two fields located at the northwest corner of the Chino High School campus for the last 60 years.  Recently, the Chino Valley Unified School District informed CALL that the league’s baseball fields were scheduled to be demolished as part of the School District’s modernization program for the Chino High School campus.  The School District’s construction work will force the league’s operation to relocate to a different facility prior to the beginning of the 2018 spring Little League season.

 

Subsequently, CALL met with City staff to identify a new facility to house the League’s operation.  It was determined that baseball Fields 5 and 6 at Ayala Park would be the preferred facility for the relocation of the League.  Unfortunately, the existing fields are too large to accommodate Little League play, resulting in both fields needing to be completely re-configured prior to being operational for CALL.  Staff is proposing that the field modifications be performed in two phases due to the limited time available prior to the start of the Little League season.

 

The first phase of development for the design and construction of turf modifications on Fields 5 and 6 was awarded by City Council on August 15, 2017.  This phase of improvements consists of the conversion of the two existing baseball fields from adult hard ball fields to youth fields, meeting Little League standards.  The work will include re-grading of the fields, irrigation and turf replacement, with new field construction and installation of home run fencing.  This initial phase of work is scheduled to be completed prior to the start of the spring Little League season.

 

The second phase of improvements, concentrates on the hardscape improvements up to and around the Little League facility in order to improve site accessibility, and make the facility more functional for players and spectators.  The proposed improvements will include new accessible walkways and paths of travel, new stairways, dugouts, fencing and backstops, pitcher’s warm-up areas, batting cages, drinking fountains and picnic tables.  Electrical raceways will also be installed to accommodate future construction of sports field lighting, league storage facility, public address system, and on-site batting cages.

 

Design improvements will begin immediately, allowing the project to be bid and ready to begin construction upon completion of the 2018 spring Little League season.  This will allow all improvements to be constructed prior to the start of the 2019 spring Little League season.

 

On July 20, 2017, the City formally released an RFP which was published on PlanetBids, and advertised in the Chino Champion, AGC and Prime Vendor Inc. plan rooms.  On or before 3:00 p.m., on August 11, 2017, the City received five (5) sealed proposals which were ranked as follows:

 

              COMPANY                                                                                                                RANK

             

              Hirsch and Associates, Inc.                                                                                        1             

RJM Design Group                                                                                                      2

              BMLA Landscape Architecture                                                                          3

              Integrated Consulting Group (ICG)                                                                          4

Green Origin Designs                                                                                                      5

 

 

 

 

ISSUES/ANALYSIS

 

Consistent with the State of California Government Code Section 4526 and the City’s Purchasing Ordinance, Chapter 3.32, the competing consulting firms were evaluated based on competence and professional qualifications.  Hirsch & associates, Inc., Anaheim, CA was determined to be the most responsive and responsible proposer.  Reference checks regarding Hirsch & Associates indicate that the firm has the knowledge and experience required to perform the specified services for the City. 

 

Therefore, it is staff’s recommendation that the City Council award a contract to Hirsch & Associates, Inc., Anaheim, CA in the amount of $124,000 for design and construction related services for the development of the Ayala Park Fields 5 and 6 Site Improvement Project.  The term of the contract is for approximately two (2) years, beginning September 19, 2017 and expiring on June 30, 2019.

 

 

JA/MK/sm

 

Meeting History

Sep 19, 2017 7:00 PM Video City Council Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Earl C. Elrod, Council Member
SECONDER:Gary George, Council Member
AYES:Gary George, Paul Rodriguez, Eunice M. Ulloa, Tom Haughey, Earl C. Elrod