I. ROLL CALL
Roll Call
II. FLAG SALUTE
III. CEREMONIALS
Presentations
Mayor's Home Beautification Award - June 2016.
a. MHBA - June 2016
IV. PUBLIC COMMUNICATIONS
V. CONSENT CALENDAR
1. Approve expenses as audited and within budget for warrants 728351 to 728552, and Electronic Fund Transfers 502593E to 502678E, totaling $2,402,023.00. Approved By Consent Vote [Unanimous]

BACKGROUND

Having been approved as prescribed by Government Code Section 37202 and 37208, the following demand registers are herewith submitted for Council ratification:

 

NO.

WARRANTS

DATE

FY

AMOUNT

 

1.

728351 to 728449

5/5/16

15-16

$409,689.46

2.

502593E to 502638E

5/6/16

15-16

$529,596.27

3.

728450 to 728552

5/12/16

15-16

$899,120.24

4.

502639E to 502678E

5/13/16

15-16

$563,617.03

           

*Denotes handwritten warrant

E: Electronic Funds Transfer

 

TOTAL

$2,402,023.00

 

ISSUES/ANALYSIS

See attached exhibit for detailed information on warrants exceeding $25,000.

 

 

 

 

RB:hm

 

Attachment:  Exhibit 1

 

 

documentStaff Report Printout
a. Warrants Report Exhibit 6-7-16
2. Minutes. Regular Meeting of May 17, 2016 (all Members present). Approved By Consent Vote [Unanimous]
3. Receive and file the Elected City Officials' Report reflecting City Council business related expenses incurred by the City. Approved By Consent Vote [Unanimous]

BACKGROUND

In accordance with Government Code Sections 53232.2 and 53232.3, implementing Assembly Bill 1234 (AB 1234), on January 1, 2006, the City adopted Resolution No. 2005-093 establishing a Business-Related Expense Policy.  On November 5, 2013 the City approved amendments to said Policy by adopting Resolution No. 2013-061.  In addition to requiring local agencies to adopt a business-related expense policy, AB 1234 requires that Elected Officials provide a brief report on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

 

ISSUES/ANALYSIS

In response to AB 1234, a report regarding Elected City Officials’ Travel, Training, and Meetings (Exhibit A) was created and is placed on the City Council Agenda Consent Calendar, as needed.  The documents that pertain to the items listed on Exhibits are available for public inspection at the City Clerk’s office located in City Hall at 13220 Central Avenue, Chino, CA.

 

Attachment: Exhibit A

 

 

documentStaff Report Printout
a. Attachment to Elected Official's Report
4. Receive and file the 2015 General Plan and Housing Element Annual Reports. Approved By Consent Vote [Unanimous]

BACKGROUND

Section 65400 of the California Government Code requires that the General Plan Annual Report be presented each year to the local legislative body for its review and acceptance.  This report describes the City’s progress in implementing its General Plan and Housing Element during the previous calendar year, and is required to be sent to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD).

 

The Housing Element was adopted by the City Council on October 1, 2013, and certified by HCD on November 20, 2013.  The General Plan was adopted by the City Council on July 6, 2010.  Staff has reviewed the General Plan and Housing Element to determine the status of their implementation for the previous calendar year of 2015 in accordance with the State’s guidelines.  The Planning Commission reviewed the 2015 Annual Reports at the May 16, 2016 Planning Commission meeting, and recommended the City Council receive and file the reports.

 

ISSUES/ANALYSIS

Since the General Plan was adopted in 2010, Planning staff has been working with staff from several departments to review the General Plan goals, policies, and actions, as well as to develop an implementation program for the adopted General Plan. The Implementation Program Table, attached as Exhibit A to the General Plan Annual Report, incorporates the goals and action statements from the General Plan that have been addressed or were in the process of completion for the year 2015. Exhibit B of the report summarizes the progress made during 2015 towards meeting the goals and objectives of the City’s 2013-2021 Housing Element. During the 2015 calendar year, the City continued to implement many General Plan goals and policies through ongoing City programs, private development, and capital improvement projects. The City also continued to implement the Housing Element and add to the region’s supply of affordable housing through the multiple housing programs offered by the City.

 

Once the City Council completes its review of the annual reports, staff will forward copies of these documents to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development.

 

Attachments:              2015 General Plan Annual Report

2015 Housing Element Annual Report

 

 

documentStaff Report Printout
a. 2015 General Plan Annual Report and HE Annual Progress Report
5. Approval to accept CalRecycle Used Oil Payment Program Funds Awarded to the City of Chino in the amount of $23,312.00 Approved By Consent Vote [Unanimous]

BACKGROUND

The State of California awards annual Used Oil Payment Program (OPP) funds to cities and counties for used oil and used oil filter recycling activities. The State awards amounts based on a per capita formula which also causes a fluctuation from year-to-year based due to population change and OPP fund availability.

 

ISSUES/ANALYSIS

The Department of Resources Recycling and Recovery (CalRecycle) has made funds available to cities and counties since the early 1990’s for support and promotion of used oil and household hazardous waste programs.  These funds are used to supplement costs for the City’s direct staffing expenses associated in operating the Household Hazardous Waste Collection facility; inspection of certified oil collection centers; and for outreach, education, and materials to promote used oil recycling.

 

Staff received notification from CalRecycle that funding was approved to the City from the OPP to be expended in Fiscal Year 2016-17.  Therefore, staff is recommending an appropriation of $23,312 from the unappropriated reserves of the Sanitation Fund with a corresponding increase to the revenues.  The City has already received the funds from the State Controller’s Office.

 

 

JA/AR/sm

 

documentStaff Report Printout
6. Approve an Agreement and Appropriation in the amount of $49,000 for "Pass-Through" payments to Cletus Hyman for Project Management services for the San Bernardino County Police Chiefs and Sheriffs Association's COPLINK Data Sharing Project. Approved By Consent Vote [Unanimous]

BACKGROUND

The San Bernardino County Police Chiefs and Sheriffs Association began the COPLINK project in 2009. The COPLINK system is a document based, lead generation tool that allows the searching of data from multiple law enforcement agencies and other data sources (Warrants, Court) through the consolidation of the data. The San Bernardino node includes all police agencies in San Bernardino County and Riverside County, along with Probation, the Courts and Jails.  The San Bernardino node is connected to 20 additional nodes throughout the state and nation.

Mr. Cletus Hyman has been providing project management services for the San Bernardino County Police Chiefs and Sheriffs Association's COPLINK project since its inception, with the City of Redlands providing "pass-through" payments to Mr. Hyman. The San Bernardino County COPLINK project has progressed extremely well and has been instrumental in solving a considerable number of cases in Chino and throughout the region, as well as saving hundreds of investigative hours for each of the member agencies. 

 

ISSUES/ANALYSIS

The San Bernardino County Chiefs and Sheriffs Association has received a 2015 Homeland Security Grant to implement additional capabilities and data sources for the COPLINK system.  Due to Mr. Hyman's law enforcement experience and thorough knowledge of the COPLINK system, the San Bernardino County Police Chiefs and Sheriffs Association desires to maintain Mr. Hyman as the project manager to complete this phase of the Project. 

In an effort to obtain the most effective implementation, the San Bernardino County Police Chiefs and Sheriffs Association requests an agreement with Cletus Hyman for Project Management services to complete the 2015 COPLINK Homeland Security Grant Project. Additionally, staff requests that the City Council approve the total compensation amount of $49,000 as described in section three of the “Agreement for Pass-Through Payment for Project Management Services”. This would authorize the payments necessary for Mr. Hyman to continue to serve in the capacity of Project Manager for the completion of this phase of the Project while matching the amount authorized in the 2015 Grant.

The San Bernardino County Chiefs and Sheriff Associations 2015 Homeland Security Grant is a three (3) year grant beginning September 1, 2015 through May 31, 2018. 

Mr. Hyman will continue to work directly for the San Bernardino County Police Chiefs and Sheriffs Association and report directly to them.  By approving the agreement, the City would be serving as a fiscal agent for the San Bernardino County Police Chiefs and Sheriffs Association’s Homeland Security Grant and will administer payments to Mr. Hyman.  No grant administration is required. All payments made to the contractor under this agreement will be entirely reimbursed by the San Bernardino County Police Chiefs and Sheriffs Association through the 2015 Homeland Security Grant.

 

 

 

 

documentStaff Report Printout
a. SBCounty Police and Sheriffs Assoc - 2015 Homeland Security Grant
b. Pass Through Agreement - Contract Mr. Hyman
7. Adopt a resolution ordering the annexation of Tract Map No 18971-1 into the Landscape and Lighting Maintenance District No. 2002-1 (Annexation/Zone No. 67) (Lennar Homes of California). Approved By Consent Vote [Unanimous]

BACKGROUND

On March 16, 2015, the City of Chino Planning Commission conditionally approved Tentative Tract Map No. 18971 for 56 single family residential lots generally located on the northwest corner of Eucalyptus Avenue and Fern Avenue (Exhibit A).  The development is to be constructed in two separate phases, each phase having a final map.  The tract map for the first phase, which includes 53 numbered lots and a remainder lot titled “Not A Part” for a total of 54 buildable lots, was approved by City Council on February 2, 2016. The conditions of approval for Tentative Tract Map No. 18971 required the owner to annex the property into the City’s Landscape and Lighting Maintenance District No. 2002-1 for street light maintenance only. The landscaping in the common areas and perimeter of the project shall be the responsibility of the homeowners' association.

 

 

ISSUES/ANALYSIS

The property owner has filed the required petition to be annexed into the City’s Landscape and Lighting Maintenance District. In addition, the property owner filed with the City Clerk an assessment ballot in favor of annexation. According to State law, if a petition to the City of Chino to undertake annexation proceedings, and an assessment ballot in favor of the proposed assessment are obtained from the owner of the property involved in the annexation, the City Council may complete the annexation by adopting a resolution annexing the project into the City’s Landscape and Lighting Maintenance District No. 2002-1.

 

It is estimated that the annual assessment for this project will be $2,807.23 for the first year or $51.99 per lot. The actual assessment will be based on actual costs and the assessment amount is subject to change each year up to the annual Consumer Price Index for the region.

 

JA/DH/sm

 

Attachments:              Resolution No. 2016-044

                            Engineer’s Report

                            Exhibit A

documentStaff Report Printout
a. L&SLMDAnnex Resolution - TM 18971-1 (Lennar)
b. TM 18971-1 LSLMD Annex Map Zone 67
c. TM 18971-1 Zone 67 Lighting Maintenance PETITION and BALLOT - Signed
d. L&SLMDAnnex EngRpt - TM 18971-1
e. Final TM 18971-1 Exhibit A for annexation Report
8. Approve a Professional Services Agreement in the amount of $100,000 with RKA Consultant Group, Walnut, CA for City Engineer Services. Approved By Consent Vote [Unanimous]

BACKGROUND

On May 21, 2013 the Public Works Department released a Request for Proposal (RFP) for City Engineer and associated services.  In response to the RFP, staff received proposals from three (3) highly qualified firms.  Staff reviewed the proposals and RKA Consulting Group (RKA), Walnut, CA was determined to be the most responsive to the City’s RFP needs.

 

On June 18, 2013, the City Council awarded a contract to RKA in the amount of $50,000.  The contract included a one-year term with the option to extend two (2) additional years.  The current contract expires June 30, 2016 without the option to extend an additional year.

 

ISSUES/ANALYSIS

RKA has provided excellent City Engineer and associated services on-site at City Hall for the last 3-years.  RKA has extensive knowledge in regard to the City’s various Capital Improvement Projects and currently provides the engineering services for existing, ongoing City projects.  Staff is proposing to continue its services with RKA to maintain consistency and the timely delivery of these projects.  Staff prepared a single-source justification that has been reviewed and approved by the City’s Finance Department.

 

Therefore, it is staff’s recommendation to the City Council to approve a new contract with RKA in the amount of $100,000 for the continuation of City Engineer Services.  The contract will be for one-year with the option to extend two (2) additional years as needed.

 

JA/SR/sm

documentStaff Report Printout
9. Approve a Professional Services Agreement in the amount of $100,000 with Parsons Brinckerhoff, San Bernardino, CA for Land Development Project Management Services. Approved By Consent Vote [Unanimous]

BACKGROUND

On September 19, 2013 the Public Works Department released a Request for Proposal (RFP) for Land Development Project Management Services. In response to the RFP, staff received proposals from three (3) highly qualified firms. Staff reviewed the proposals and Parsons Brinckerhoff (Parsons), San Bernardino, CA was determined to be the most responsive to the City’s RFP to provide a project manager to help in processing development projects.

 

On November 19, 2013, the City Council awarded a contract to Parsons in the amount of $100,000. The contract included a one-year term with the option to extend two (2) additional years. The current contract expires June 30, 2016 without the option to extend an additional year.

 

ISSUES/ANALYSIS

Development activity throughout the City, including The Preserve and College Park, continues to be at a high level. Parsons has provided the City with a project manager to help in processing development projects for the last 3-years. Parsons has the resources to respond to specialized engineering services as requested from the City, and has extensive knowledge in regard to various development projects.  Staff is proposing to continue its services with Parsons to maintain consistency and the timely delivery of these projects. Staff prepared a single-source justification that has been reviewed and approved by the City’s Finance Department.

 

Therefore, it is staff’s recommendation to the City Council to approve a new contract with Parsons in the amount of $100,000 for the continuation of Land Development Project Management Services. The contract will be for one-year with the option to extend two (2) additional years as needed.

 

JA/SR/sm

 

 

documentStaff Report Printout
10. Approve Tract Map No. 18956, the Subdivision Improvement Agreement and Securities. Approved By Consent Vote [Unanimous]

BACKGROUND

Tract Map No. 18956 is presented by FH II, LLC, a California Limited Liability Company, doing business as Frontier Communities for City Council action.  These are two existing parcels with one house and hay storage as well as a sales business on approximately 8.3 acres, located on the north side of Riverside Drive, east of Cypress Avenue.  The map will divide the two existing parcels into 59 residential lots and 22 lettered lots and substantially conforms to Tentative Tract Map No. 18956, which was conditionally approved by the Planning Commission on September 15, 2014 (Exhibit A).

 

ISSUES/ANALYSIS

The requirements made at the time of tentative map approval have been met by the execution of the Subdivision Improvement Agreement and the posting of necessary securities to guarantee the construction of public improvements.  The City Attorney has reviewed and approved the Subdivision Improvement Agreement and respective securities.

 

 

JA/DH/sm

 

Attachment:              Exhibit A

 

 

documentStaff Report Printout
a. Site Plan Exhibit TM 18956
11. Adopt Resolution No. 2016-045 calling for the general municipal election to be held on Tuesday, November 8, 2016, for the election of certain officers and requesting the San Bernardino County Board of Supervisors to consolidate the City of Chino general municipal election with the Statewide general election; and Resolution No. 2016-046, establishing the candidate statement regulations. Approved By Consent Vote [Unanimous]

BACKGROUND

In November 2016, the terms of the Mayor and City Council Members of Districts 1 and 4 will expire.  As provided in the California Elections Code, resolutions must be approved by the City Council prior to the Municipal Election.

 

ISSUES/ANALYSIS

Resolution No. 2016-045 calls and gives notice of the election, and requests the County of San Bernardino Board of Supervisors consolidate the Municipal Election with the Statewide General Election.  The proposed resolution establishes November 8, 2016, as the date for the election of the Mayor (at-large) and Council Members from Districts 1 and 4, each for the full term of four-years.  Resolution No. 2016-046 provides for candidates to pay the full printing costs of the candidate’s statement and further includes the general provisions for preparing said statement pursuant to Section 13307 of the Elections Code.

 

Attachments:              Resolution Nos. 2016-045 and 2016-046; and

Preliminary Calendar of Election Events for the November 8, 2016 General Municipal Election

 

documentStaff Report Printout
a. Resolutions 2016-045 and 2016-046
b. Preliminary Calendar 2016 November Election_for Staff Report
12. Adopt Ordinance No. 2016-007, adopting a voting district map and establishing a district-based election system in the City of Chino. Approved By Consent Vote [Unanimous]

BACKGROUND

This matter was introduced on first reading by the City Council at their May 17, 2016 Meeting. Once adopted on second reading, the Ordinance will go into effect thirty (30) day thereafter.

 

ISSUES/ANALYSIS

AN ORDINANCE OF THE CITY OF CHINO ADDING CHAPTER 2.06 TO THE CHINO MUNICIPAL CODE TO CHANGE THE CITY’S ELECTORAL SYSTEM FROM AT-LARGE TO BY-DISTRICT ELECTIONS WITH RESPECT TO ELECTING CITY COUNCIL MEMBERS, ESTABLISHING DISTRICT BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE DISTRICTS

 

documentStaff Report Printout
a. Ordinance 2016-007 Voting Districts
b. 2016-007 Voting Districts Exhibit A
VI. PUBLIC HEARING
13. Conduct a Public Hearing, hold a special election and authorize the formation of CFD No. 2016-2, levy of special taxes, and incur bonded indebtedness for the proposed CFD; and approve the introduction of Ordinance No. 2016-006, levying a special tax, to be read by number and title only and waive further reading of the ordinance.

BACKGROUND

Lennar Homes of California, Inc. (Lennar) owns approximately 38 acres of land within two tracts (Tract 18971-1 and Tract 18972) in the City of Chino. Both tracts are located north of Eucalyptus Avenue, with Tract 18971-1 located between San Antonio and Fern Avenues and Tract 18972 located between Fern and Euclid Avenues. Lennar plans to develop Tract 18971-1 as Berkshire consisting of 53 single family units ranging from 3,240 to 4,830 square feet. The second tract, Tract 18972, will have a total of 147 single family detached condominium units ranging from 1,825 to 3,198 square feet.

Representatives from the City of Chino and Lennar have discussed all the details related to the formation of a Community Facilities District with respect to property that is owned and would be developed by Lennar. The formation of a Community Facilities District will help finance the required public infrastructure improvements and City related development impact fees (DIF).

 

ISSUES/ANALYSIS

The Acquisition Agreement defines the public facilities that are eligible for acquisition by the City from the Developer including a specific description, estimated construction costs, process for acquisition, and reimbursement of costs of the facilities that are constructed by the Developer.  The Acquisition Agreement also defines the eligible DIFs due to be paid by the Developer to the City.  A form of the Acquisition Agreement is attached for review

The Mello-Roos Community Facilities Act of 1982 (“the Act”), Section 53318 of the Government Code, establishes the specific proceedings for creating Community Facilities District.  These proceedings require the City Council to conduct a public hearing to hear testimony of all interested persons for or against the establishment of the Community Facilities District, the extent of the Community Facilities District, and the furnishing of specific types of public facilities or services.  At the conclusion of the hearing, the legislative body may determine to proceed with establishing the Community Facilities District.

By Resolution No. 2016-032, Intention to establish Community Facilities District No. 2016-2, which was adopted April 19, 2016, the City Council ordered that, pursuant to Section 53321.5 of the Act, the Officers of the City responsible for the proposed CFD study the district and prepare a report for the City Council.  The Special Tax Consultant, Albert A. Webb Associates, has prepared and submitted this report to the City Council on behalf of the Officers of the City for review. The report contains a brief description of the public facilities by type, their estimated cost, establishes the rates and methods of apportionment of the special taxes to be levied upon the parcels of taxable property required to fund the acquisition and/or construction of said public facilities, as well as the amounts and costs associated with the issuance of bonds.

After the legislative body determines to establish the district, it shall adopt a resolution authorizing the formation of the district and the levy of a special tax.  Upon authorizing the formation of the district, the City Council shall adopt a resolution calling for a special election and may immediately hold the special election.  An official ballot, including a waiver of the time limit pertaining to the conduct of the election, and any requirement for notice of analysis and arguments with respect to the ballot measure, were provided to the property owner(s) prior to the June 7, 2016 City Council meeting.  The City Clerk must also concur with the shortening of various time periods applicable to said landowner election.

The City Clerk shall then canvass the returns of the election and total the number of ballots cast for and against the measure.  After the canvass of returns of any election, pursuant to Section 53326, the legislative body may levy any special tax as specified in the resolution of formation in the territory of the district, if two-thirds of the votes cast are in favor of levying that tax. The legislative body shall then approve the introduction of an ordinance levying a special tax on the district.

At this time, it is estimated there will be approximately $10,000,000 in bonds sold.  Staff is not moving forward with the remaining documents required to sell the bonds until development in the district is sufficient to justify the bond issuance. When development is sufficient to justify a bond issuance, the City will then process the documents necessary to sell bonds.  These documents will include the Resolution approving the Preliminary Official Statement, Fiscal Agent Agreement, Bond Purchase Agreement and District Continuing Disclosure Agreement. These documents will be scheduled for consideration at a future City Council meeting. 

 

RB:hm

 

Attachments:              Resolution No. 2016-041, Exhibit A

                            Resolution No. 2016-042

                            Resolution No. 2016-043, Exhibits A and B

                            Ordinance No. 2016-008

                            CFD 2016-2 Boundary Map

                            A form of the Acquisition Agreement

                            Community Facilities District 2016-2 Report

 

 

documentStaff Report Printout
a. Resolution Establishing Chino CFD 2016-2
b. Resolution of Necessity to Incur Indebtedness for Chino CFD 2016-2
c. Resolution Certifying Election Results for Chino CFD 2016-2
d. Ordinance for CFD 2016-2
e. Boundary Map 2016-2 for ROI
f. Acquisition Agreement
g. CFD 2016-2 CFD Report Final
viii. Item No. 13 Resolution No. 2016-041 and 2016-042
1. Approve Resolution No. 2016-041 and 2016-042 Approved [Unanimous]
ix. Item No. 13 Resolution No. 2016-043 and Introduction of Ordinance No. 2016-008
1. Approve Resolution No. 2016-043 and Introduction of Ordinance No. 2016-008 Approved [Unanimous]
14. Approve a Third Amendment to the Preserve Development Agreement between the City of Chino and Chino Holding Company, LLC Approved [Unanimous]

BACKGROUND

The Preserve is located in the southwest portion of the City of Chino. In March of 2003, the City approved The Preserve Specific Plan (TPSP), which covered an area of 5,435 acres.  The primary property owners in the TPSP, Chino Holding Company (CHC), Chino Development Corporation (CDC), and Chino Preserve Development Corporation (CPDC) (collectively “Owners”) requested and were granted approval of the Preserve Development Agreement (DA), Contract No. 2004-073.  The first amendment to the DA was approved in 2008.  The Second Amendment to the DA was approved on January 21, 2014.  This Third Amendment to the DA is proposed to facilitate the change in ownership by Lot Line Adjustments of a small portion of acreage within the Preserve as further described below.

 

On May 16, 2016, the Planning Commission determined that the Third Amendment to the Development Agreement is consistent with the General Plan and the Preserve Specific Plan and recommended that the City Council approve the Amendment.

 

ISSUES/ANALYSIS

Owners are requesting an amendment to the DA to modify the area covered by the current DA. The two areas affected by the change include the addition of a 1.65 acre parcel of land generally located south of Forest Park Street and between Main Street and East Preserve Loop and the removal of a 1.77 acre parcel of land generally located south of Forest Park Street and east of East Preserve Loop (please see Exhibits “B”, “B-1”, “C”, and “C-1” of Third Amendment to the DA, attached to ordinance). These two areas are part of larger parcels that are bisected by the Southern California Edison Easement that runs through a significant portion of the Preserve Specific Plan.  The 1.65 acre parcel is currently owned by Pietersma/Loyola, and the 1.77 acre parcel is owned by CHC, CDC and CPDC.  The transfer of ownership between these two parcels will facilitate more logical development boundaries for future development of the properties under each ownership.

 

The proposed amendments include a revision to the definition of “Property” in the DA (DA Section 1.1) by revising Exhibits A and B to remove the 1.77 acres and adding the 1.65 acres. (DA Section 2.1 and 2.2). Lot Line Adjustments (LLA) 13-04 and 13-05 have been prepared and are ready to be recorded to finalize this activity once the DA is approved by the City Council. Upon recordation of the LLA's and conveyance of fee simple title, the property included in LLA 13-04 shall be deemed to be included within the Property and subject to the terms of the Agreement, and LLA 13-05 shall be deemed removed from the Property and shall cease to be subject to the terms of the Agreement.

 

The subject DA Amendment is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15061(b)(3), General Rule Exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.  The DA Amendment has no potential for having a significant impact on the environment.

 

Attachments:

·              Ordinance No. 2016-009

·              Third Amendment to Development Agreement

documentStaff Report Printout
a. CC ORDINANCE.LOC DA
b. Third Amendment to Development Agreement (Execution Form 4-26-16)
VII. NEW BUSINESS
15. Award a sole source Professional Services Agreement to Urban Crossroads, Inc., Irvine, CA for professional engineering services for the Preliminary Traffic Model Update in the amount of $117,950. Approved [Unanimous]

BACKGROUND

In 2003, The Preserve Specific Plan was adopted, incorporating a traffic impact analysis prepared by Urban Crossroads, Inc.  The traffic model for The Preserve study was based on Southern California Associated Government’s (SCAG) regional traffic model.  The Preserve traffic impact analysis included existing truck routes, truck classification axle counts, truck distribution, vehicle distribution, and transit lanes.  Trip generation data was derived from the Institute of Traffic Engineers (ITE) manual, latest edition at the time.  Intelligent Transportation Systems (ITS) elements were included, which at the time was cutting-edge technology.

 

In 2010, the “Envision Chino 2025 General Plan” was adopted in conjunction with the updated Transportation Element.  The General Plan traffic study reviewed the overall city and analyzed special study areas.  Updated large truck percentage mixes and peak hour traffic data was refined based on the truck travel demand modeling contained in the “Fontana Truck Trip Generation Study” which was then adopted by SANBAG and SCAG.  The traffic study in the Transportation Element also incorporated the new Omnitrans Short Range Transit Plan (2004-2009) and Long Range Transit Draft Interim Plans developed in 2009.  These plans updated ridership needs, classifications of transit vehicles, and transit trip generation.

 

With the new Preliminary Traffic Model Update, the City is envisioning studying current traffic patterns throughout the City, incorporating new technology, new roadway options, refined traffic analysis zones, and also update the traffic model to evaluate impacts on a Citywide level, while correlating with State and regional traffic models.

 

ISSUES/ANALYSIS

Urban Crossroads, Inc. created the initial traffic model for The Preserve in 2003, which comprises the majority of the work in the Preliminary Traffic Model Update.  Urban Crossroads is already familiar with the transportation network in the City of Chino and the underlying base information and data from their extensive prior modeling work.  Due to this fact, staff would reduce their time and billing hours charged to this modeling update review.  Therefore, staff is recommending a sole source contract to Urban Crossroads in the amount of $117,950.  In addition, staff is requesting authorization to spend up to $10,000 for unanticipated engineering and design services, for a total contract amount not to exceed $ 127,950.

 

JA/KC/sm

documentStaff Report Printout
16. Review and approve the proposed Maintenance District Assessments. Approved [Unanimous]

BACKGROUND

The City has formed six Landscape and Streetlight Maintenance Assessment Districts under authority of the Landscaping and Lighting Act of 1972 of the California Streets and Highways Code. This procedure authorized the City to recover costs that are incurred in providing landscaping and street lighting maintenance service through a special benefit assessment district procedure.

 

Proposition 218 changed the procedural requirements for imposing, extending or increasing landscape and lighting assessments.  Due to these changes, the City Council, in 2002, adopted a policy to annex future developments into Landscape and Streetlight Maintenance District 2002-1, which has a consumer price index (CPI) escalator that allows the City to increase rates.  The CPI adjustment is determined by all urban consumers for the Los Angeles, Riverside, and Orange County area index from January 2015 - January 2016.  This year, there is a 1.03% CPI increase for landscape and streetlight maintenance for District 2002-1.

 

In past years, the City Council has approved a subsidy to the districts for landscape maintenance costs.  As the costs associated with insurance, maintenance, water, and electricity changes, the subsidy has also changed.  Staff has reviewed the actual Fiscal Year 2014-15 expense ($1,132,553.30) for services and compared it to the actual Fiscal Year 2014-15 revenues.  The actual subsidy amount came to $254,481.61, which was $70,281.20 less than what was mentioned in last year’s report of $324,762.81.  This was due to staff’s ongoing efforts to minimize costs.  It is projected that the Fiscal Year 2016-17 subsidy will be $327,679.23.

 

A Proposition 218 mailed ballot election, with majority support, would be required for any rate increase to the property owners in the districts above their maximum assessment when first annexed into the districts.  Certain Zones in Exhibit 1 had a 5% or less increase since they were not at their maximum assessment when first annexed.  This increase would not trigger a proposition election and would be adjusted each year until it reaches the maximum rate when first annexed.

 

During this fiscal year, staff has worked closely with the landscape maintenance contractor to reduce water consumption by installing drip irrigation systems and adjusting irrigation times in accordance with the water conservation ordinance.  In Fiscal Year 2016-17, staff will establish the Fund 361 titled Assessment Districts to keep better track of the expenditures and revenues within each zone to identify the subsidy.

 

Exhibit 1 enumerates the actual Fiscal Year 2015-16 assessments for the 75-1, 75-2, 76-1, 76-2 and 83-2 assessment districts and staff’s recommended assessments for Fiscal Year 2016-17, holding the per-zone assessments not to exceed their Fiscal Year 2015-16 amounts except in those areas that the rate was below the maximum assessment.  These zones will have a maximum five percent increase over last year’s rate helping reduce the subsidy.

 

Exhibit 2 enumerates the actual Fiscal Year 2016-17 assessments for the 2002-1 assessment district with a CPI rate increase of 1.03 %.

 

The administrative charges (salaries, advertising, consultant services, and other miscellaneous office charges) for all six districts, 75-1, 75-2, 76-1, 76-2, 83-2 and 2002-1 were spread proportionately among the individual assessment areas.  It should be noted that the City contributes 50% of the perimeter cost for the common landscape and lighting areas in the amount of $298,019.28.

 

 

ISSUES/ANALYSIS

For the City to continue assessing fees to maintain its landscape and lighting districts under the Landscape and Lighting Act of 1972, the City Council is required to approve or approve as modified, the attached resolutions in sequence.  This process will evidence the City’s intention to levy and collect assessments.  A public hearing is required even though the rates are not recommended for increases over the allowable costs under Proposition 218, and the hearing has been tentatively scheduled for Tuesday, July 19, 2016.  Mailed notices are not required, only legal advertising and posting are mandated for this year.  The Engineer’s Report provides detailed information on all costs used in determining the proposed assessments and is on file for review in the Public Works Department.

 

 

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Attachments:              Exhibit 1

                            Exhibit 2

                            Resolution 2016-037

                            Resolution 2016-038

                            Resolution 2016-039

 

 

documentStaff Report Printout
a. LSLMD EXHIBIT 1 FY 2016-17
b. LSLMD EXHIBIT 2 FY 2016-17
c. LSLMD Assessments Resolution Filing 2016-17
d. LSLMD Assessments Resolution Approving 2016-17
e. LSLMD Assessments Resolution Intention 2016-17
VIII. MAYOR AND COUNCIL REPORTS
Mayor Yates
17. Ratify the reappointments of Jim Espinosa, Bernice Gray, and Linda Takeuchi to the Community Services Commission for three-year terms, expiring on June 30, 2019, and administer the oath. Approved [Unanimous]

BACKGROUND

As stipulated in Chino Municipal Code Section 2.38.030, the Community Services Commission is comprised of seven members:  three are appointed by the Mayor; three are appointed by the Chino Valley Unified School District (CVUSD); and one member, an at-large position, is appointed by the remaining six Commissioners and ratified by the City Council.

 

ISSUES/ANALYSIS

On June 30, 2016, the terms of Commissioner Takeuchi, a Mayoral City appointee; Commissioner Espinosa, the At-Large Commission appointee; and Commissioner Gray, a CVUSD appointee; will expire.  The City received notification from the Chino Valley Unified School District that Superintendent Wayne Joseph has accepted Commissioner Gray’s letter requesting to remain on the Commission for another term.  City-appointed Commissioner Takeuchi has also indicated her interest to be reappointed to an additional term.  At the May 23, 2016 Community Services Commission meeting, Commissioner Espinosa’s request to serve another term was approved by a unanimous vote. Per the Chino Municipal Code, City Council ratification of the reappointments is required. 

 

documentStaff Report Printout
Mayor Pro Tem Ulloa
Council Member Duncan
Council Member Elrod
Council Member Haughey
City Manager's Report
City Attorney's Report
Police Chief's Report
Fire Chief's Report
IX. ADJOURN