I. ROLL CALL
Roll Call
II. FLAG SALUTE
III. CEREMONIALS
Proclamations
Parks and Recreation Month - July 2017

Note:  Silvia Avalos and Ted Bistarkey Community Services Managers and Community Services Commissioners will accept the proclamation.  A short video will be shown.  The Mayor's script is also attached.

a. Parks and Recreation Month
Presentations
Recognition of Armed Forces Banner Recipients

Note:  Names, script, and military banners will be provided by the Community Services Department.

Introduction of Firefighter/Paramedics by Chino Valley Independent Fire District
IV. PUBLIC COMMUNICATIONS
V. CONSENT CALENDAR
1. Approve expenses as audited and within budget for warrants 734124 to 734442, Electronic Fund Transfers 504636 to 504745, totaling $4,792,322.73. Approved By Consent Vote [Unanimous]

BACKGROUND

Having been approved as prescribed by Government Code Section 37202 and 37208, the following demand registers are herewith submitted for Council ratification:

 

NO.

WARRANTS

DATE

FY

AMOUNT

 

     

1.

734124 to 734201

5/11/17

16-17

$721,220.31

2.

504636E to 504678E

5/12/17

16-17

$180,481.77

3.

734202 to 734336

5/18/17

16-17

$427,325.31

4.

504679E to 504699E

5/19/17

16-17

$903,108.71

4.

734337 to 734745

5/25/17

16-17

$1,651,000.26

5.

504700E to 504745E

5/26/17

16-17

$909,186.37

 

 

 

 

 

 

 

 

 

 

     

*Denotes handwritten warrant

E: Electronic Funds Transfer

 

TOTAL

$4,792,322.73

 

ISSUES/ANALYSIS

See attached exhibit for detailed information on warrants exceeding $25,000.

 

 

 

 

RB:hm

 

Attachment:  Exhibit 1

 

 

documentStaff Report Printout
a. Warrants Report Exhibit 6-20-17
2. Minutes. Regular Meeting of June 6, 2017 (all Members presents) Approved By Consent Vote [Unanimous]
3. Receive and file the Elected City Officials' Report reflecting City Council business related expenses incurred by the City. Approved By Consent Vote [Unanimous]

BACKGROUND

In accordance with Government Code Sections 53232.2 and 53232.3, implementing Assembly Bill 1234 (AB 1234), on January 1, 2006, the City adopted Resolution No. 2005-093 establishing a Business-Related Expense Policy.  On December 6, 2016, the City approved Resolution No. 2016-075 adopting the latest revisions to this policy. In addition to requiring local agencies to adopt a business-related expense policy, AB 1234 requires that Elected Officials provide a brief report on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

 

ISSUES/ANALYSIS

In response to AB 1234, a report regarding Elected City Officials’ Travel, Training, and Meetings (Exhibit A) was created and is placed on the City Council Agenda Consent Calendar, as needed.  The documents that pertain to the items listed on Exhibits are available for public inspection at the City Clerk’s office located in City Hall at 13220 Central Avenue, Chino, CA.

 

Attachment: Exhibit A

 

 

documentStaff Report Printout
a. Attachment to Elected Official's Report
4. Ratify the designation of Council Member George as Voting Delegate; Mayor Pro Tem Haughey as 2nd Voting Delegate-Alternate; and Mayor Ulloa as 3rd Voting Delegate-Alternate for the 2017 League of California Cities Annual Conference. Approved By Consent Vote [Unanimous]

BACKGROUND

The League of California Cities’ 2017 Annual Conference is scheduled for September 13-15, 2017 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting (during the General Assembly), scheduled for 12:30 pm on Friday, September 15th, at the Sacramento Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy.

 

ISSUES/ANALYSIS

In order to vote at the Annual Business Meeting, the City Council is required to designate a Voting Delegate and may appoint up to two Alternate Voting Delegates.

Historically the City Council representative who serves on the League of CA Cities Legislative Task Force is designated as the Voting Delegate for the Annual Conference and Business Meeting. In 2016, the City Council representative on the League of CA Cities Task Force was former Council Member Glenn Duncan, and as such he was designated as the Voting Delegate. Additionally, Mayor Pro Tem Haughey and Mayor Ulloa respectively as the Alternate Voting Delegates.

As of the last update to the Council Committee Assignments, Council Member George was appointed as the Alternate to the League of California Cities Legislative Task Force. With the resignation of Council Member Duncan and in keeping with past practice, Council Member George may be designated as the Voting Delegate to represent the City of Chino at the Annual Conference and Business Meeting.

 

documentStaff Report Printout
5. Item 5 was moved to ITEMS REMOVED FROM CONSENT CALENDAR
6. Authorize an increase in the amount of $50,000 to Purchase Order Aleshire & Wynder LLP, Irvine, CA for City Attorney Services for Fiscal Year 2016-2017. Approved By Consent Vote [Unanimous]

BACKGROUND

On November 30, 2016, Jimmy Gutierrez retired as City Attorney for the City of Chino. Prior to Mr. Gutierrez's retirement, the City Council directed staff to proceed with the recruitment process to fill this vacancy and issue a Request for Proposal (RFP).  The RFP closed on December 6, 2016 and the City received fourteen proposals from various law firmsThe City Attorney Review Subcommittee comprising of Mayor Ulloa and Council Member Elrod reviewed and ranked the proposals. On February 16, 2017, the City Council interviewed the three top-ranked firms and directed staff to conduct reference checks on the preferred firm as well as negotiate an agreement. Upon staff’s execution of these directives, the City Council approved a contract with the law firm of Aleshire & Wynder LLP in the amount of $100,000 on March 7, 2017.

 

ISSUES/ANALYSIS

Since the execution of this contract, City Attorney Fred Galante, as well as other attorneys with Aleshire & Wynder LLP have effectively familiarized themselves and absorbed a majority of pending legal issues with the City. During this period of transition, the amount of hours necessary for adequate legal counsel has exceeded staff’s initial expectations. The current not to exceed amount for Fiscal Year 2016-2017 is $100,000. Therefore, staff is recommending the City Council approve a Purchase Order increase of $50,000 to Aleshire & Wynder LLP, bringing the total authorized amount to $150,000 for FY 2016-2017.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

documentStaff Report Printout
7. Adopt Resolution No. 2017-032 authorizing the acceptance a Grant in the amount of $29,045 from the State of California Alcoholic Beverage Control (ABC) 2017/18 Grant Assistance Program for Increased Education and Enforcement efforts. Approved By Consent Vote [Unanimous]

BACKGROUND

On May 19th, 2017 the Chino Police Department received notification from the California Department of Alcoholic Beverage Control (ABC) that it was awarded $29,045 from the 2017/18 Grant Assistance Program.

The City of Chino currently has 147 active ABC licenses. It has been the Chino Police Department's overall experience that individuals involved in furnishing alcohol to minors are most often involved in other criminal activity.  Additionally, off-sale establishments in the City of Chino have been known to have higher levels of crime than other establishments.  The Department's Alcoholic beverage Control operations have led to a safer environment for the community through education and sustained enforcement.

The Chino Police Department will utilize the grant funds to incorporate a combination of educational programs and proactive enforcement efforts to develop an effective and strategic approach to reducing criminal activity and nuisance problems associated with ABC licensed establishments.  The Chino Police Department will also coordinate training and education to the local high schools and youth groups pertaining to alcohol violations involving youths and teens.

 

ISSUES/ANALYSIS

The Chino Police Department will expend $25,945 towards overtime hours, conducting training, various ABC operations and inspections; $1,000 towards the purchase of education materials, promotional items and equipment for outreach programs; and $2,100  for two officers to attend the July 2017 ABC Grant Assistance Program conference.

 

documentStaff Report Printout
a. GAP Grant 2017 Acceptance Letter
b. GAP Grant 2017 Application
c. GAP Grant Resolution 2017-032
8. Adopt Resolution No. 2017-030 adjusting the rates for the one-time developer municipal services fee for Fiscal Year 2017-18. Approved By Consent Vote [Unanimous]

BACKGROUND

It is the City of Chino’s intent to ensure that the development of The Preserve is financially self-sustaining and that it imposes no additional financial burdens on the residents, property owners, or taxpayers in other portions of the City.  This is partially accomplished by collecting a one-time municipal service fee from developers. The one-time developer municipal services fee requires the developer to pay a fixed cash payment upon the issuance of each building permit. 

 

The City Council adopted Resolution Nos. 2005-014 and 2006-068, which provided the method of funding for the municipal services. These Resolutions set the rate for a one-time payment per residential and non-residential unit to be paid by the developer upon issuance of the permit. Additionally, these Resolutions authorized an annual increase in the rate paid by the developer, with the annual adjustment set by the Consumer Price Index for Urban Wage Earners and Clerical Workers in the Los Angeles-Riverside-Orange County areas, as published by the U.S. Bureau of Labor Statistics, with a not to exceed provision of seven percent (7%) per year. 

 

ISSUES/ANALYSIS

Staff has historically used the annual Consumer Price Index (CPI) ending in April of each year to determine the authorized increase in this one-time developer payment. Using this methodology, the CPI, as published by the U.S. Bureau of Labor Statistics, is reported to be 2.5%. Based on that information, the attached Resolution establishes the rates for FY 2017-18, per the following schedule effective July 1, 2017:

 

Unit

Prior Rate

FY 17-18 Rate

Per residential unit

$1,215

$1,245

Per acre of non-residential property

$4,857

$4,978

 

 

 

RB/NR

 

Attachment:  Resolution No. 2017-030

 

 

documentStaff Report Printout
a. Annual CPI FY 17-18 Resolution No. 2017-030 6-20-17
9. Award a Professional Services Agreement to InfoSend Inc. for utility billing and online payment services. Approved By Consent Vote [Unanimous]

BACKGROUND

The City of Chino has utilized InfoSend, Inc. (InfoSend), located in Anaheim, CA since 2005. InfoSend performs the weekly printing and mailing service for Chino’s utility billing function. InfoSend also provides a number of important on-line features for Chino utility customers. One of these features is the City’s secure website. This website allows Chino customers to view and process account information and transactions 24 hours a day. Customers can set up payments on-line that fit their personal preferences, such as making one-time payments or establish reoccurring payment arrangements. Additionally, customers can elect to go paperless and receive email notifications with an electronic version of their monthly statement. This option saves resources such as paper and postage. The City entered into a contract with InfoSend which expires June 30, 2017.

 

ISSUES/ANALYSIS

Finance staff compiled a comprehensive list of utility billing service requirements and prepared an RFP for these services. Upon completion, the RFP was distributed via PlanetBids. The City received two responses to the RFP. The RFP’s were reviewed by Finance staff and results are as follows:

Company

Location

Bill Printing

Third Party Bill Payment Services

Total Annual Cost

Dataprose

Coppell, TX

$25,559

$70,291

$95,850

InfoSend, Inc.

Anaheim, CA

$42,048

$55,971

$98,019

 

The RFP required the company to provide bill printing and online payment services to the City of Chino. Because Dataprose does not offer an in-house solution for bill payment services, their bid proposed the use of a third party for these services. Therefore, the table above represents the total cost for bill printing and on-line payment services. InfoSend’s bill printing costs are more because InfoSend performs some the services that would be provided by the third party under the Dataprose proposal.

Based on an annualized estimated volume of transactions, Dataprose presented the lowest cost at $2,169 less than InfoSend for bill printing, and on-line payment services.

In addition to cost, several other important features were analyzed to determine which company could provide the best overall services to Chino’s customers. As the annual cost for bill printing and on-line payment services was essentially the same for each company, staff focused on the bill payment services offered by each company. Staff evaluated the bill payment systems of each company noting that each company has similar features, except that only InfoSend could fully integrate with the City’s web page.

Staff also considered the impact to the customers as a result of switching to a new utility billing provider. Changing to Dataprose would require that customers with online accounts (approximately 10,200) would need to re-establish their accounts via the new third party online payment system. This process would be very disruptive to customers and staff during a transition process. 

Based on a review of the overall proposals of both Dataprose and InfoSend, it is staff’s recommendation that InfoSend be selected to continue providing utility billing and payment services for the City of Chino. While Dataprose has a slightly lower cost, this cost difference is not enough to offset InfoSend’s current expertise and experience in providing this service, and the impact to existing customers in switching to a new service provider.

Finally, the City incurs the cost of postage for mailing all utility bills. InfoSend pays this expense when the bills are mailed and then passes this cost on to the City, with no mark-up, during the invoicing process. Therefore, the contract with InfoSend will include an additional $90,000 for the postage pass-through expenses. 

Based on the above, staff recommends that the City Council approve a one year contract with InfoSend, Inc. with two additional one-year extension options, which includes the pass-through postage costs. 

 

RB:hm

 

 

 

documentStaff Report Printout
a. InfoSend
10. Approve the Engineers Report, adopt Resolution No. 2017-033 ordering the annexation of Site Approval 15-0898 into the Landscaping and Lighting District No. 2002-1 (Annexation/Zone No. 73) and detach from Landscape and Street Lighting Maintenance District No. MD 83-2 located on the north side of Walnut Avenue between 10th Street and Vernon Avenue. Approved By Consent Vote [Unanimous]

BACKGROUND

On April 18, 2016, the City of Chino Planning Commission conditionally approved Site Approval 15-0898 for a 37,005 square foot skilled nursing facility on 2.99 acres located on the north side of Walnut Avenue between 10th Street and Vernon Avenue (Exhibit A).  The project and adjacent commercial properties are currently in Zone 61 of Landscape and Street Lighting Maintenance District No. MD 83-2 (L&SLAD No. MD 83-2).  Because L&SLAD No. MD 83-2 does not include an escalation factor to increase the levy as maintenance costs increase, the general funds needed to cover the deficit between revenue and costs for older landscape and street lighting districts has continued to increase over the years.  Landscaping and Lighting District No. 2002-1 has an escalation factor that allows levies to increase up to the Consumer’s Price Index.  Therefore, the conditions of approval for Site Approval 15-0898 require the owner to detach from L&SLAD No. MD 83-2 and to annex the property into the City’s Landscaping and Lighting District No. 2002-1. The street lights will be owned by the City.  The landscaping on the property and perimeter of the project shall be the responsibility of the property owner.

 

ISSUES/ANALYSIS

The property owner has filed the required petition to be annexed into the City’s Landscaping and Lighting District.  In addition, the property owner filed with the City Clerk an assessment ballot in favor of annexation.  According to State law, if a petition to the City of Chino to undertake annexation proceedings, and an assessment ballot in favor of the proposed assessment are obtained from the owner of the property involved in the annexation, Council may complete the annexation by adopting a resolution annexing the project into the City’s Landscaping and Lighting District No. 2002-1.

 

It is estimated that the annual assessment for this project will be $477.97 for the first year.  The actual assessment will be based on actual costs and the assessment amount is subject to change each year to account for maintenance and energy cost changes up to the annual Consumer Price Index (CPI) for the region.  Staff has determined that the revenue collected from the property owners will cover the cost for maintenance, energy and reserves for unforeseen repairs for the property owner’s fair share of three (3) street lights located as shown in Exhibit A.

 

 

documentStaff Report Printout
a. Exhibit to Staff Report LLD Annexation
b. L&LDAnnex Resolution SA15-0898 R-2017-033
c. L&SLMDAnnex EngRpt SA15-0898
d. SA 15-0898 Exhibit A to Engineers Report of Resolution
e. LSLMDAnnex Ballot SA15-0898 SIGNED
f. LSLMDAnnexPetition Waiver SA15-0898 SIGNED
11. Approve an agreement with Union Pacific Railroad for the Yorba Avenue Sinkhole Repair Project and authorize an appropriation in the amount of $98,000 from the unappropriated reserves of the Transportation Fund. Approved By Consent Vote [Unanimous]

BACKGROUND

On March 19, 2017, City staff responded to reports of a sinkhole on Yorba Avenue between Chino Avenue and Riverside Drive.  Staff located the sinkhole in the northbound lane on the north side of the Union Pacific Railroad (UPRR) crossing.  City staff removed the pavement damaged by the sinkhole and installed steel plates to protect and cover the sinkhole.  It was determined that the road was unsafe for north and southbound vehicular traffic through the UPRR crossing; therefore, staff immediately closed the road to through traffic.  Following the road closure, staff began coordinating with UPRR to investigate the sinkhole, determine the extent of the damage, and recommend a repair to reconstruct damaged infrastructure.

 

 

ISSUES/ANALYSIS

Staff has been coordinating with UPRR to determine how to reconstruct all infrastructure damaged by the sinkhole.  The recommended repair project involves excavation, removal of an existing UPRR culvert, backfill with cement slurry mixture, and the reconstruction of roadway and UPRR tracks.  The total cost of design and construction of this project is estimated to be $196,000, which includes 10% for project contingencies.

 

A cooperative agreement was developed to outline the responsibilities and obligations of each agency for the construction of this project. The City’s fair share contribution to the project was determined to be 50% of the total cost estimate, or $98,000 including $9,000 for project contingencies. The City Attorney has reviewed the cooperative agreement and forwarded the same to legal counsel for UPRR for review and approval. The City is awaiting authorization of the cooperative agreement from UPRR.

 

Upon completion and acceptance of this UPRR repair project, the City will reimburse UPRR for 50% of the actual costs incurred during the construction/repair project for an amount not to exceed $98,000.

 

 

documentStaff Report Printout
a. CONTRACT - UPRR (NEW)LRK Revision 3
b. CONTRACT - UPRR Exhibit 1
ITEMS REMOVED FROM CONSENT CALENDAR
Clarification of Site Location Described in Section 1, Subsection D of Ordinance No. 2017-004 and issuance of responses to public inquiries regarding Measure H.

BACKGROUND

On April 4, 2017, the Chino City Council voted 4-1 to adopt Resolution No. 2017-015, which called for a special election and submitted to the voters Ordinance No. 2017-004. Scheduled for July 11, 2017, this special election places a "yes" or "no" vote to all Chino residents on what is now known as Measure H. Encompassing this election is the decision of whether Chino residents would approve or deny the conversion of 29.7 acres (generally located between Vernon Avenue and Benson Avenue, South of Adams Street, and North of the Chino Promenade Shopping Center) from the General Plan designation of RD 1 to RD 4.5, RD 8, and RD 12.

 

ISSUES/ANALYSIS

Response to Public Inquiries

At the June 6, 2017 Chino City Council Meeting, resident Ed Layaye addressed the City Council under Public Communications and expressed concerns over the accuracy of campaign material being distributed by proponents of Measure H. In response, City Attorney Fred Galante recommended that the City only provide details about the proposed project and avoid any comments on the campaign material's content. To offer clarifications, Mayor Ulloa directed staff to produce a report for the June 20th City Council meeting that answered the following questions:

·         The Total Size of the Proposed Parks

·         Location of the proposed additional turn lanes

·         Information pertaining to a proposed storm drain

Provided below are the clarifications to these questions/requests for information:

Total Size of the Proposed Parks - The Environmental Impact Report states that there are two "neighborhood parks" totaling 1.4 acres proposed as part of the project. Staff is currently uncertain if these parks are proposed as public or private. This is because the Tract Map has not been submitted for the site which would ultimately show which entity is being dedicated the park land. Furthermore, the park sites are smaller than a typical City park and the City does not yet have enough information to best determine if it would accept these as City parks.

Location of the proposed additional turn lanes - The Environmental Impact Report entails required mitigation, including improvements to the intersection of Francis and Benson Avenues. These specific improvements include the following:

·         Installation of a northbound left-turn lane. This does not exist today.

·         Restriping the southbound turn lane and southbound through-right turn lane. Currently, the space on the road for this configuration partially exists due to the width of the roadway. However, it is not striped accordingly.

·         Installation of a traffic signal.

Additionally, it is important to note that since the east side of the intersection is in the City of Ontario, and Ontario would have to participate in the intersection improvements, the developer is required to pay their fair share for the cost of these improvements to the City of Chino. The City of Ontario may need additional right-of-ways to make these improvements, which would ultimately happen at a future date.

Information pertaining to the proposed storm drain - The developer is required to build a storm drain in Benson Avenue along their project frontage that will connect to the master storm drain at Philadelphia Avenue. Any development activity on the property would trigger this requirement. Lastly, the conditions of approval outlining mandatory public improvements with this development have not been established since it is early in the process.

 

Clarification of Site Location

On June 14, 2017, resident Steve Bell informed staff of a clerical error had been made to Ordinance No. 2017-004 under Section 1, Subsection D. This section should be read as follows:

"The land which is the subject matter of this ordinance consists of 29.7-acres of vacant land located on the west east side of Central Avenue, north south of Francis, situated in the City of Chino, County of San Bernardino, State of California and more specifically described as follows:"

In response, staff consulted with legal counsel on its overall implications and affirmed that it ultimately was a non-substantial error that does not affect the July 11th Special Election. Furthermore, the maps and legal descriptions exhibiting the site location were all confirmed as accurate. However, in an effort to remain thoroughly transparent, staff would like to shed light on this clerical error to both the City Council and the public to minimize any potential confusion.

 

 

 

documentStaff Report Printout
VI. PUBLIC HEARING
12. Approve the introduction of Ordinance No. 2017-007, adding Chapter 12.15 of the Chino Municipal Code regarding collection containers. Approved [Unanimous]

BACKGROUND

The City has experienced a rapid increase in the installation of Collection Containers used for the purpose of collecting salvageable items. In many cases, the Collection Containers are randomly placed in required parking spaces, required landscaped areas, and residential zoning districts of the City, often without the property owner’s permission. The rapid increase in Collection Containers directly contributes to visual clutter in the City.  Collection Containers also contribute to blight and other public nuisances in the City due to graffiti, poor maintenance, and the accumulation of debris and excess items left outside of the Collection Containers.

 

ISSUES/ANALYSIS

The City desires to regulate Collection Containers in a manner consistent with State and Federal law and that promote the health, safety, and general welfare of residents and businesses within the City, while limiting the negative aspects associated with such Collection Containers. The City has previously enacted Title 12 of the Chino Municipal Code (CMC) to regulate Streets, Sidewalks, and Other Public Places. The City is now requesting to add Chapter 12.15 under Title 12 of the Chino Municipal Code to regulate Collection Containers within City limits.  Nothing in the proposed Ordinance shall allow persons to engage in conduct that violates the law, endangers others, causes a public nuisance, or allows any other activity relating to Collection Containers that is otherwise illegal under California or federal law.

The Ninth Circuit Court of Appeals recently upheld a similar ordinance passed by the City of Oakland regulating donation and collection bins. In the case of Recycle for Change v. City of Oakland, the Court upheld the City of Oakland’s ordinance as complying with the First Amendment because it was content-neutral and regulated all collection and donation bins in the same manner by 1) requiring permit fees; 2) placing restrictions on the size and location of the bins; and 3) prohibiting the placement of bins within 1,000 feet of one another. The City of Chino’s proposed Collection Container Ordinance is intended to regulate all Collection Containers in a similar manner as the City of Oakland’s ordinance.

 

ENVIRONMENTAL IMPACT

The Ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3), Review for Exemption, as the Ordinance alone does not have the potential for causing a significant effect on the environment.  Further permits and approvals will be required before any activity that will affect the environment will be permitted.

 

 

Attachments:  Ordinance No. 2017-007

                            Resolution No. 2017-031

 

documentStaff Report Printout
a. Ordinance 2017-007 re Collection Containers
b. Reso 2017-031 re Collection Containers
VII. NEW BUSINESS
13. Approve and adopt City Budget for Fiscal Year 2017-18. Approved [Unanimous]

BACKGROUND

Presented for consideration is the Fiscal Year (FY) 2017-18 City Budget. The budget incorporates the City operating budget and the five-year Capital Improvement Program. The budget contains detailed financial data pertaining to the ongoing operations of the City for the next fiscal year.

On Thursday, May 11, 2017, the City Council held a public workshop to review and discuss the preliminary budget document which was developed by staff. At that workshop, an overview of the City’s financial condition was presented and staff responded to questions from the City Council regarding specific projects and programs contained in the budget.

ISSUES/ANALYSIS

Staff is pleased to present the FY 2017-18 City of Chino Proposed Budget as well as the     Five-Year Capital Improvement Program (CIP) Budget.  These budgets contain detailed financial data pertaining to the ongoing operations of the City for the next fiscal year. As in prior years, the FY 2017-18 Budget presents information pertaining to the Successor Agency as “information only.” 

CHANGES INCORPORATED SINCE THE MAY 11, 2017 BUDGET WORKSHOP

The following changes have been made to the proposed budget since the Budget Workshop:

·         Development revenue for 2016-17 was increased by $1.4 million due to actual payments received after the budget workshop.

·         5 Year Capital Improvement Program has been expanded to include proposed projects for Fiscal Years 2018-19 to 2021-22.

·         Revenues from the recently passed SB 1 (RMRA funding) and the Waste Management alley and street rehabilitation contributions have been added to the 5 Year Capital Improvement Program as funding sources for FY 2017-18 street projects. 

·         Additional expenditures for landscape maintenance totaling $176,000 has been added to the FY 2017-18 budget.

·         Interest earnings revenue for FY 2017-18 has been updated.

·         Additional appropriations approved by the City Council after the Budget Workshop have been included in the FY 2016-17 Projections.

·         The official allocation was released from HUD for the CDBG Action Plan increasing the total amount by $3,586.

FY 2016-17 FINAL GENERAL FUND BUDGET ESTIMATE

For FY 2016-17, the original adopted budget identified a General Fund operating gain of       $1.1 million for the year.  In addition, the City identified a net one-time use of General Fund reserves of $7 million, resulting in a decrease in the General Fund reserves of $5.9 million. The Adopted FY 2016-17 Budget showed ending General Fund reserves to be $37.1 million at         June 30, 2017.

Based on the current projections contained in the Proposed FY 2017-18 Budget, General Fund reserves are now projected to be $46 million at June 30, 2017. This increase in reserves is due to the operating surplus increasing to $3.3 million from the adopted amount of $1.1 million, an increase of $2.2 million. Additionally, one-time use of reserves were budgeted to be $7 million for 2016-17, but are ending the fiscal year at only $809,000. This reduction in the use of one-time reserves is mostly due to the Street Rehab Projects being phased into the Proposed FY 2017-18 Budget year.

FY 2017-18 PROPOSED GENERAL FUND BUDGET

For FY 2017-18, the City’s General Fund is proposed to have an operating deficit of $2.2 million. When compared to the Adopted FY 2016-17 budgeted surplus of $1.1 million, this is a change of $3.3 million dollars. This change is due primarily to three factors: 1) a projected decrease in development revenues of $1.5 million from the prior year’s adopted budget; 2) an increase of    $1.5 million in salary cost from the implementation of the third year of the four-year Memorandum of Understanding with employee groups; and 3) an increase of $1.6 million in contractual services due primarily to an increase of $900,000 in the contractual agreement with the Chino Valley Independent Fire District, due mostly to the elimination of the 20% RDA cost-sharing provision agreed to with the Fire District from the loss of the RDA in 2012.

In addition to the $2.2 million use of reserves for on-going operations, this Proposed General Fund Budget recommends a net use of $6.2 million of reserves for one-time capital projects. The Capital Improvement Projects being funded with reserves include: street projects ($5.9 million), park projects ($198,000), and American with Disabilities Projects ($150,000). Therefore, the proposed ending General Fund reserves would be $36.7 million at June 30, 2018.

FY 2017-18 PROPOSED GENERAL FUND REVENUES

The General Fund’s primary revenue sources are sales tax, property tax, and development related revenue. Retail sales activity in the City of Chino is well-diversified and spread across general consumer goods, construction, restaurants, and commercial and industrial businesses. The City is expecting to see an average of 4.4% growth over FY 2016-17 projected revenue in these categories. Therefore, sales tax is budgeted at $24.5 million for FY 2017-18.

Property tax revenue is projected to be $20.9 million for FY 2017-18. Property tax includes the Ad Valorem tax (the 1% Proposition 13 tax), property taxes from the RDA elimination, and property tax in-lieu of VLF. While Ad Valorem and Property Tax in-lieu of VLF are increasing from both new construction and Proposition 13 CPI increases, RDA elimination is projected to decrease due to items claimed on the 2017-18 ROPS. Therefore, these three sources of property taxes are projected to only increase $352,000 for FY 2017-18. 

Development revenue is projected to be $9.1 million for FY 2017-18. This is a decrease of          $1.5 million from the FY 2016-17 Adopted Budget. Development revenue over the last two years has come in under budget by $3.6 million and $1.8 million for FY 2015-16 and               FY 2016-17 respectively. While development has remained strong for many years now, some larger development projects continue to be delayed from one year into the next.

FY 2017-18 PROPOSED GENERAL FUND EXPENDITURES

The Proposed FY 2017-18 General Fund expenditure budget is being presented with no new full-time positions. Salary expenditures are increasing $1.5 million in FY 2017-18 due to the previously approved Memorandum of Understanding (MOU) with employee groups. The FY 2017-18 MOU states that all employees receive a 3% salary increase with the exception of sworn officers, who receive a 4% increase. The MOU also increases employee contributions towards their pension benefits. Miscellaneous and Safety Employees under the “Classic” pension program will pick up an additional 1% and 1.25% respectively towards their pension benefits, which reduces the City’s pension expense obligation.

In addition to the salary expenditure increases, expenditures associated with outside contractual services are also increasing. The City’s contract with the Chino Valley Independent Fire District is proposed to increase $900,000 due to increasing property values throughout the City; as well as the expiration of the cost sharing provision that the City and the Fire District worked out when the RDA was eliminated in 2012. Additionally, the need for contractual services for development activity has increased as developers continue to submit plans for plan checking services. Therefore, outside contractual services costs have increased a total of $1.6 million over the          FY 2016-17 budget.

Each department has worked hard to keep their operating costs consistent with last year’s adopted budget. This effort has resulted in the lowest possible General Fund use of reserves going into FY 2017-18.

As we look to the future, the City is facing increasing expenditure pressure from two main sources. The first is the pension expense increases beginning in FY 2018-19. CalPERS has implemented a policy to lower the discount rate from its current 7.5% to 7.0% over a three-year period. In addition, CalPERS has increased required contributions to lower the City’s current Unfunded Liability. The City’s Unfunded Liability was $61 million at June 30, 2015 (latest information available). The changes being implemented by CalPERS will cause the City’s annual pension expense to increase from the current $8.3 million in FY 2017-18 to a projected $13.8 million in  FY 2022-23. This is a 67% increase in five years.

In response to the coming pension expense increases, the City established a “rate stabilization” reserve of $450,000 in FY 2015-16 and is proposing to add another $500,000 in the Employee Benefits Fund during FY 2017-18 to this reserve. This will bring the total reserve amount to $950,000. This money will be used at Council’s direction to reduce the impact of pension expense increases or pay towards reducing the balance of City’s Unfunded Liabilities.

The second impending expenditure increase is associated with staffing levels. As The Preserve and annexations expand the City’s service areas, the City needs to plan for additional staffing to serve the new population, facilities and infrastructure. It is recommended the City host a future workshop to identify the additional needs and prepare for the eventual build out of the City. Planning now for these expenditure impacts will allow the City to remain financially healthy into the future.

CAPITAL PROJECTS

The FY 2017-18 Proposed Budget includes $2.1 million of new money and $3.7 million of unspent money carried over into FY 2017-18 for street projects.  The commitment of General Fund reserves for street projects will ensure that Chino roadways are properly maintained.

The Capital Improvement Program (CIP) contains new and ongoing projects that are being funded through a combination of development impact fees, grants, contributions from other agencies, Measure I funds, and other restricted sources.  These major projects are outlined in the Capital Improvement Program Budget and include items such as:

§         El Prado Reconstruction Project                            (El Prado between Central/Kimball)

§         Prior Year Street Rehab Projects                            (Various locations)

§         Water Line Rehabilitation Projects              (Various locations)

§         Storm Drain Projects                                          (Various locations)

§         Ramona Ave Reconstruction                            (North of Philadelphia)

§         Ayala Park Meter Project                                           (Ayala Park Electrical Meter)

§         Traffic Signal Modification                                          (Various locations)

The California Legislature passed The Road Repair and Accountability Act in April. This legislation provides for additional revenues for cities and counties for infrastructure improvements. This legislation is effective November 1, 2017. Therefore, first year revenue estimates are for a partial year, and the City is currently estimated to receive $98,325 in additional Highway User Tax funds and $495,558 of Road Maintenance Rehabilitation Account (RMRA) funds. In FY 2018-19 (the first full year), the City of Chino is estimated to receive $98,325 in additional Highway User Tax funds and $1,476,165 of RMRA funds. These revenues have been included as funding sources for street projects in the 5 Year CIP schedule.

POSITION CHANGES

The following full-time position changes have been included in the Proposed FY 2017-18 Budget. These position changes result in a net salary savings to the City.

Department

Existing Position

New Position/Status

Impact on Salary Expense

Administration

City Attorney

Abolish

Decrease

Community Development

Associate Planner

Planning Technician

Decrease

Community Development

Housing Technician

Management Assistant

Increase

Finance

Buyer

Management Aide

Decrease

Finance

Payroll Supervisor

Abolish

Decrease

Police

Admin Secretary

Clerk Typist II

Decrease

Public Works

Maintenance Worker

Abolish

Decrease

FY 2017-18 PROPOSED BUDGET CONCLUSION

The FY 2017-18 Proposed Budget shows beginning General Fund reserves of $46 million. The City is proposing to use $2.2 million of reserves to maintain current on-going operation, a net $6.2 million of reserves for one-time projects, and $961,000 for prior year carry-over expenditures. This leaves the General Fund with $36.7 million in reserves at the end of FY 2017-18. Staff continues to look for opportunities to increase revenues and reduce expenditures in order to bring on-going operations into balance.

The appropriations limit for the FY 2017-18 for the City of Chino is $1.874 billion. Tax revenue budgeted for this fiscal year that is subject to the appropriations limit is $58.8 million, which places the FY 2017-18 City budget $1.81 billion under the limit. The difference represents the amount of tax revenue that the City could appropriate if the revenue was available. Resolution No. 2017-035 sets the City’s Appropriations Limit (“Gann Limit”) for FY 2017-18.

 

RB:hm

 

Attachments:              Resolution No. 2017-034

Resolution No. 2017-035

                            Resolution No. 2017-036

 

Please Click Here to view the Proposed Fiscal Year 2017-2018 Budget

documentStaff Report Printout
a. Budget Adoption Reso 2017-034
b. Budget Adoption Appropriations Reso 2017-035
c. Resolution No. 2017-036 2017 Salary Tables
d. Salary Tables Exhibit A - Management
e. Salary Tables Exhibit A - Full-Time Non Management
f. Salary Tables Exhibit A - Part-Time
14. Authorize the City Manager to enter into annual contracts and amendments, issue blanket purchase orders, and execute all necessary documents on behalf of the City. Approved [Unanimous]

BACKGROUND

This evening, the City Council will review and consider approval of the Fiscal Year 2017-18 Annual Operating Budget for the City.  Included in the budget is the appropriation of funds for the items contained in this report.

 

ISSUES/ANALYSIS

The City’s current Purchasing Ordinance requires that the City Council approve any new or amended contracts or blanket purchase orders exceeding $25,000. These items represent routine annual contracts for the provision of services necessary for City operations.  The following is a consolidated list of suppliers:

 

ANNUAL CONTRACTS

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

1

10-8 RETROFIT, INC

Provides for Police specific equipment installation, vehicle changeover of existing fleet vehicles and routine maintenance.  Contract administered by Public Works ($300,000) and Police ($5,000) Departments.

$305,000.00

2

ACCELA

Provides for Council meeting management software; permitting software, and legislative management suite. Contract administered by the Human Resources and Administration Departments.

$400,000.00

3

ALESHIRE & WYNDER, LLP

Provides for legal counsel for the City.  Contract administered by various City Departments.

$545,000.00

4

ARAKELIAN ENTERPRISES

Provides Citywide street sweeping services. Contract administered by the Public Works Department.

$347,581.20

5

ATKINSON, ANDELSON, LOYA, RUDD & ROMO

Provides for legal services on employment related matters. Contract administered by the Human Resources Department.

$75,000.00

6

BEST BEST & KRIEGER LLP

Provides legal advice and legal services. Contract administered by the Human Resources ($175,000) and Public Works ($5,000) Departments.

$180,000.00

7

BRENNTAG PACIFIC

Provides for bulk Hydrochloric Acid purchases. Contract administered by the Public Works Department.

$130,000.00

8

BUILDING CODE SERVICES

Provides building plan check services. Contract administered by the Community Development Department.

$300,000.00

9

CARGILL, INC.

Provides for bulk salt purchases. Contract administered by the Public Works Department.

$600,000.00

10

CT & T CONCRETE PAVING, INC.

Provides for Citywide concrete repair services. Contract administered by the Public Works Department.

$150,000.00

11

CHAFFEY COLLEGE CHINO COMMUNITY CENTER

Joint Use Agreement for the Chaffey College Chino Community Center (CCCCC). Contract administered by the Administration ($1,000) and Public Works ($30,000) Departments.

$31,000.00

12

CHINO VALLEY INDEPENDENT FIRE DISTRICT

Provides fire protection services. Contract administered by the Finance Department.

$9,500,000.00

13

CLS LANDSCAPE MANAGEMENT, INC.

Provides for landscape maintenance for medians and reservoirs.  Contract administered by the Public Works Department.

$74,670.00

14

COUNSELING TEAM

Provide critical incident counseling and other services. Contract administered by the Human Resources Department.

$50,000.00

15

CREATIVE DESIGN ASSOCIATES

Provides ADA Support Services for Capital Improvement Projects. Contract administered by the Public Works Department.

$50,000.00

16

DATA TICKET INC

Provides City Citation Services. Contract administered by Community Development, Finance, and Police Departments

$60,000.00

17

DEVANEY PATE MORRIS & CAMERON LLP

Provides for legal services.  Contract administered by the Human Resources Department.

$30,000.00

18

DMS FACILITY SERVICES LLC

Provides for routine landscape maintenance of the City's parkways. Contract administered by the Public Works Department.

$58,880.00

19

DOUG MARTIN

Provides for slurry seal maintenance services. Contract administered by the Public Works Department.

$350,000.00

20

ECS IMAGING INC.

Provide for City's document storage system and system maintenance of Laserfiche system. Contract administered by the Human Resources Department.

$30,000.00

21

ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA

Provides general engineering plan check services. Contract administered by the Public Works Department.

$360,000.00

22

EUROFINS EATON ANALYTICAL INC

Provides for drinking water analysis and related consultant services. Contract administered by the Public Works Department.

$60,000.00

23

GEOGRAPHICS

Provides for fabrication and installation of Armed Forces and community banners. Contract administered by the Community Development ($26,000) and the Community Services ($22,698) Departments.

$48,698.00

24

GONSALVES & SON

Provides for State Advocacy Services. Contract administered by the Administration Department.

$42,000.00

25

GRAFFITI TRACKER INC

Provides for annual support, graffiti tracking and analysis. Contract administered by the Human Resources Department.

$31,500.00

26

GUARANTEED JANITORIAL SERVICE, INC.

Provides Citywide Custodial Services. Contract administered by the Public Works Department.

$266,015.00

27

HARTZOG AND CRABILL

Provides general and traffic control plan check services.  Contract administered by the Public Works Department.

$50,000.00

28

HAZELRIGG CLAIMS MANAGEMENT SERVICES

Provides for consulting services for workers' compensation claims. Contracts administered by the Human Resources Department.

$75,000.00

29

HDL, COREN & CONE

Provides for property tax audit & recovery; TAB continuing disclosure. Contract administered by the Finance Department.

$25,450.00

30

HERITAGE DESIGN BUILD & CONSULTING

Provides for Citywide Parks Soil Moisture Sensing system. Contract administered by the Public Works Department.

$94,000.00

31

HINDERLITER, DE LLAMAS & ASSOC

Provides assistance for sales tax recovery and consulting services. Contract administered by the Finance Department.

$60,000.00

32

HUMANE SOCIETY OF POMONA VALLEY

Provides animal shelter and control services citywide. Contract administered by the Police Department. 

$281,176.00

33

HUNSAKER & ASSOCIATES

Provides for general plan checking services. Contract administered by the Public Works Department.

$40,000.00

34

IK CONSULTING

Provide consulting services and staff training for Accela Land, and Asset Management software. Contract administered by the Human Resources Department.

$30,000.00

35

INDUSTRIAL WASTE UTILIZATION

Provides emergency hazmat removal services. Contract administered by the Public Works Department.

$35,000.00

36

JOE A CALABRESE

Provides specialized American with Disabilities Act (ADA) self-evaluation study and survey.  Contract administered by the Community Development Department

$30,000.00

37

KOA CORPORATION

Provides for public works inspection services. Contract administered by the Public Works Department.

$200,000.00

38

K-VAC ENVIRONMENTAL SERVICES INC

Provides for brine waste disposal services. Contract administered by the Public Works Department.

$87,000.00

39

LANDARQ INC

Provides landscape plan check services.  Contract administered by the Community Development Department

$30,000.00

40

LARSON O'BRIEN

Provides for outside legal services. Contract administered by the Administration Department.

$50,000.00

41

MAJOR LEAGUE INFIELDS, INC.

Provides ball field maintenance services. Contract administered by the Public Works Department.

$80,000.00

42

NANCY K BOHL, INC.

Provides employee assistance counseling services.  Contract administered by the Human Resources ($30,000) and Police Departments ($12,450).

$42,450.00

43

PMK ASSOCIATES, INC.

Provides for traffic engineering plan check services. Contract administered by the Public Works Department.

$100,000.00

44

RJM DESIGN GROUP, INC

Provides for landscape plan check services.  Contract administered by the Community Development Department.

$35,000.00

45

RJN INVESTIGATIONS

Provides investigations services. Contract administered by the Human Resources Department.

$30,000.00

46

RKA CONSULTING GROUP

Provides Project Management services. Contract administered by the Public Works Department.

$50,000.00

47

RUTAN AND TUCKER LLP

Provides specialized legal services for the City’s Housing and Economic Development Division and matters associated with the dissolution of the Redevelopment Agency.  Contract administered by the Community Development and Finance Department.

$110,500.00

48

SILVER & WRIGHT LLP

Provides legal representation services for code enforcement-related work. Contract administered by the Community Development ($190,000) and Police ($211,700) Departments.

$401,700.00

49

SUPERION, LLC (formerly, Sungard Public Sector)

Provides for CAD/RMS System annual maintenance. Contract administered by the Police Department.

$97,220.00

50

THE STANDARD INSURANCE COMPANY

Provides Long Term Disability benefits.  Contract administered by the Human Resources Department.

$135,000.00

51

TOSHIBA BUSINESS SOLUTIONS (USA), INC.

Provides for maintenance, toner and miscellaneous supplies for the City's copier network. Contract administered by the Human Resources Department.

$50,000.00

52

TRIMMING LAND COMPANY

Provides Citywide tree trimming maintenance services. Contract administered by the Public Works Department.

$477,455.00

53

TRINITY ESCROW, INC.

Provides escrow services for CalHOME loan recipients.  Contract administered by the Community Development Department.

$450,000.00

54

VERITAS HEALTH SERVICES (dba: Chino Valley Medical Center)

Provides emergency medical services for injured employees and provides pre-booking examinations for arrestees.  Contracts administered by the Police Department.

$62,000.00

55

WASTE MANAGEMENT, INC.

Provides refuse and recycling collection and disposal services.  Contract administered by the Public Works Department

$12,890,000.00

56

WEBB ASSOCIATES, ALBERT A

Provides administration and reporting services for special districts. Contract administered by Finance Department.

$120,000.00

57

WESTERN AUDIO VISUAL

Provides for audio equipment and software maintenance. Contracts administered by the Human Resources ($400,000) Departments.

$400,000.00

58

WILLDAN ENGINEERING

Provides for public works inspection services. Contract administered by the Public Works Department.

$200,000.00

59

WSP USA, INC. (formerly, PARSONS BRINKERHOFF INC)

Provides Land Development Project Management services. Contract administered by the Public Works Department.

$200,000.00

 

ANNUAL BLANKET PURCHASE ORDERS

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

60

ALDERHORST INTERNATIONAL, LLC

Provides Canine police dogs and related equipment.  Blanket purchase orders administered by the Police Department

$29,500.00

61

AON RISK INSURANCE SERVICES WEST, INC.

Provides insurance broker services and cost of insurance coverage premiums for the City. Blanket purchase orders administered by the Human Resources Department.

$900,000.00

62

BL WALLACE DISTRIBUTORS, INC.

Provides for concrete water meter box lids. Blanket purchase order administered by the Finance Department.

$50,000.00

63

BMW MOTORCYCLES OF RIVERSIDE

Provides repairs to Police motorcycles. Blanket purchase orders administered by the Public Works Department.

$55,000.00

64

BRIGHT'S AUTO SERVICE

Provides sublet repairs for City fleet vehicles. Blanket purchase order administered by the Public Works Department

$35,000.00

65

CARDLOCK FUEL SYSTEMS/DEWITT PETROLEUM (SC FUELS)

Provides fuel for City fleet vehicles. Blanket purchase order administered by the Public Works Department.

$500,000.00

66

CDW GOVERNMENT, INC.

Provides computer hardware, computer accessories, software maintenance, and upgrades for the City’s information technology system. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

67

CHINO HILLS FORD

Provides parts and supplies for City's fleet inventory, and sublet repair services for City’s Ford vehicles.  Blanket purchase orders administered by the Public Works Department.

$50,500.00

68

CRAFCO/ABSOLUTE ASPHALT

Provides asphalt materials, operating equipment, maintenance parts and repairs to crack sealant equipment.  Blanket purchase orders administered by the Public Works Department.

$47,000.00

69

CREATIVE BUS SALES

Provides tools, parts and materials for City fleet vehicles.  Blanket purchase order administered by the Public Works Department

$40,000.00

70

DELL MARKETING

Provides for the Computer and computer accessories for City's IT system (via WSCA). Blanket purchase orders administered by the Human Resources Department.

$400,000.00

71

DOOLEY ENTERPRISES, INC.

Provides ammunition for training and other police activities. Blanket purchase orders administered by the Police Department.

$70,000.00

72

ECONOLITE

Provides for traffic signal cabinets, parts and labor (proprietary cabinets). Blanket purchase order administered by the Public Works Department.

$126,300.00

73

FERGUSON ENTERPRISES

Provides for parts and radio-read meters for the City. Blanket purchase order administered by the Finance ($300,000) and Public Works ($95,000) Departments.

$395,000.00

74

FORTEL TRAFFIC, INC.

Provides parts and labor for traffic signal radar feedback signs (proprietary radar feedback signs). Blanket purchase order administered by the Public Works Department

$30,000.00

75

GALLS

Provides for uniforms for Officers and other uniformed non-sworn positions. Blanket purchase orders administered by   Police Departments.

$55,000.00

76

GENUINE PARTS COMPANY

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($5,000) and Public Works ($45,000) Departments.

$50,000.00

77

GOLDEN STATE NEWSPAPERS (formerly Champion Newspapers)

Provides printing of Quarterly Connections Brochure, legal publications (i.e., Public Notices, Ordinance Summaries, Bids and Public Hearings). Contract and blanket purchase orders administered by the all City departments.

$67,800.00

78

GPS ANYPLACE (RYAN, GARY WALTER)

Provides for GPS system in City fleet. Blanket purchase orders administered by the Public Works Department.

$61,000.00

79

HEWLETT PACKARD COMPANY

Provides computer and computer accessories for City’s information technology system. Blanket purchase orders administered by the Human Resources Department using the Western States Contracting Alliance (WSCA) agreement.

$300,000.00

80

HEWLETT PACKARD ENTERPRISE COMPANY

Provides computer and computer accessories for City’s information technology system. Blanket purchase orders administered by the Human Resources Department using the Western States Contracting Alliance (WSCA) agreement.

$300,000.00

81

HOLLIDAY ROCK

Provides asphalt, concrete materials for City street and water projects. Blanket purchase orders administered by the Public Works Department.

$108,000.00

82

JAM SERVICES, INC.

Provides for traffic signal LED modules. Blanket purchase orders administered by the Public Works Department.

$54,000.00

83

KEYSTONE UNIFORMS

Provides for uniforms for Officers and other uniformed non-sworn positions. Blanket purchase orders administered by Community Development ($6,500) and Police ($25,000) Departments.

$31,500.00

84

LAW ENFORCEMENT MEDICAL SERVICES

Provides blood draws, Taser removals, and forensic evidence collection. Blanket purchase orders administered by the Police Department

$31,000.00

85

M.K. SMITH CHEVROLET

Provides parts and repair services for City’s fleet vehicles and sublet maintenance repairs. Blanket purchase orders administered by the Finance ($1,000) and Public Works ($80,000) Departments.

$81,000.00

86

MISSION LINEN & UNIFORM

Provides for uniforms, coveralls, and towel service for City. Blanket purchase orders administered by the Public Works ($40,000), Finance ($500) and Police ($3,800) Departments.

$44,300.00

87

MUNICIPAL MAINTENANCE EQUIPMENT, INC.

Provides fleet parts and repairs. Blanket purchase orders administered by the Public Works Department.

$30,000.00

88

MYERS & SONS HIWAY SAFETY

Provides traffic control equipment, signs, barricades and delineators, and sublet traffic control work. Blanket purchase orders administered by the Community Services ($7,000), Police ($2,000) and the Public Works Departments ($117,800).

$126,800.00

89

 

 

NEW TANGRAM LLC

Office furniture purchase and repair service. Blanket purchase orders administered by the Finance ($4,000) and Public Works ($35,000) Departments.

$39,000.00

90

 

 

NEXTECH SYSTEMS, INC.

Provides proprietary parts and supplies for lighted crosswalks and safety lights. Blanket purchase orders administered by the Public Works Department ($30,000)

$30,000.00

91

OFFICE DEPOT

Provides office supplies used by all departments. Blanket purchase orders administered by the Finance Department using the National Intergovernmental Purchasing Alliance (NIPA) agreement.

$109,500.00

92

PACIFIC ALLIANCE CAPITAL

Provides computer storage, software, and software maintenance and support for the City computer network. Blanket purchase orders administered by the Human Resources Department using various government cooperative agreements.

$400,000.00

93

PARKHOUSE TIRE, INC.

Provides tires inventory and tire services for City fleet. Blanket purchase orders administered by the Finance ($35,000) and Public Works ($41,000) Departments using the Western States Contracting Alliance (WSCA) agreement.

$76,000.00

94

PARTS AUTHORITY METRO LLC (formerly Star Auto Parts)

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($10,000) and Public Works ($35,000) Departments.

$45,000.00

95

PCMG, INC.

Apple products, computers, software and accessories. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

96

PRESIDIO NETWORKED SOLUTIONS, INC.

Provides computer and telephone annual maintenance support. Blanket purchase orders administered by the Human Resources Department using various government cooperative agreements.

$200,000.00

97

PROFORCE MARKETING, INC.

Provides vests, tasers, taser supplies, ammo, and other non-lethal weapons for the Police Department.

$35,000.00

98

SIDEPATH

Computer software, hardware, data storage and support Citywide. Blanket purchase orders administered by the Human Resources Department.

$400,000.00

99

SIGMANET, INC.

Provides computer software maintenance and upgrades to the City’s wireless information technology system. Blanket purchase orders administered by the Human Resources Department.

$250,000.00

100

SOFT TOUCH CAR WASH

Provides car wash services for City fleet. Blanket purchase orders administered by the Public Works Department.

$30,000.00

101

SOFTCHOICE CORP

Provides computer hardware, software, data storage and support City-wide. Blanket purchase orders administered by the Human Resources Department.

$100,000.00

102

SOFTWARE ONE, INC.

Provides software maintenance and upgrades for the City’s information technology system.  Blanket purchase orders administered by the Human Resources Department.

$400,000.00

103

STEVEN ENTERPRISES, INC.

Provides for maintenance and supplies reprographic equipment. Blanket purchase orders administered by Human Resources ($100,000) and Public Works ($10,000) Departments.

$110,000.00

104

THIRKETTLE CORPORATION

Provides for the purchase of radio-read and recycled water meters. Thirkettle Corporation is an authorized supplier of Invensys meters, a sole source supplier, in order to maintain compatibility with automated equipment already purchased. Purchase orders administered by the Finance ($1,050,000) and Public Works ($20,000) Departments.

$1,070,000.00

105

TW TELECOM HOLDINGS

Provides telephone and internet services for City facilities. Blanket purchase orders administered by the Human Resources Department.     

$70,000.00

106

TYLER TECHNOLOGIES

Provides for custom programming, software licenses training, and maintenance for the Munis Financial System. Blanket purchase orders administered by the Human Resources ($210,000) and the Finance ($10,000) Departments.

$220,000.00

107

US HEALTHWORKS MEDICAL GROUP

Provides pre-employment physicals, first aid medicals services, DOT exams and drug-screen tests. Blanket purchase orders administered by the Community Services ($4,500) and Human Resources ($35,000) Departments.

$39,500.00

108

VERIZON WIRELESS

Provides for network services associated with the City's cellular telephones and wireless access for Police vehicle laptops and other wireless technology. Blanket purchase orders administered by various City departments using the State of California contract.

$343,120.00

109

WAXIE ENTERPRISES

Provides for inventory and supplies of custodial and other cleaning products for City facilities and parks. Blanket purchase orders administered by the Finance ($30,000) and Public Works Department ($90,000).

$110,000.00

110

WESTERN PACIFIC SIGNAL LLC

Provides for proprietary traffic signal parts, service pedestal, and batteries. Blanket purchase order administered by the Public Works Department.

$158,600.00 

111

WESTERN WATER WORKS SUPPLY CO

Provides for water distribution parts inventory and repairs. Blanket purchase order administered by the Finance ($40,000) and Public Works ($45,000) Departments.

$85,000.00

 

RB/RM

 

 

 

documentStaff Report Printout
15. Approve an Agreement with AXON Enterprise, Inc. for the Purchase of On-Officer Video Recording Devices, Tasers and Management Software for the Chino Police Department. Approved [Unanimous]

BACKGROUND

The Chino Police Department currently equips its field personnel with Axon Flex Cameras to record contacts with the public for use in court proceedings, report preparation/review, complaint investigations, and internal reviews.  These recordings have proven to be extremely beneficial to field personnel, the Police Department, and the community as it lends to an increase in professionalism and transparency with regard to police and public interactions. Moreover, the Police Department has seen the benefit of the on-officer cameras in its ability to accurately document what has occurred as well as to provide valuable evidence in criminal cases. 

For the past several years, the Police Department has continued to monitor the evolution of video camera technology. The Department recognizes the critical importance that on-officer video plays in modern law enforcement. In today's world, the prevalence of surveillance cameras and cellular phone cameras often results in short video clips that fail to capture the full scope and nature of any given event.  On-officer video counters this problem by providing video recordings which tell the story from the officer's perspective. The new Axon Flex system has a 1 minute pre-event buffer that captures video for one minute prior to the officer activating the recording function, effectively allowing for officers to reach back in time and record critical events which happened before the officer could activate the system.

For the last three years, the Chino Police Department has utilized the Axon Flex cameras and Evidence.com media storage solution which has proven to be ideally suited to the needs of the Department. The cameras provide multiple mounting options, records in high definition video/audio, is small and lightweight, and offers the 1 minute pre-event recording feature as described earlier.  The cameras are reasonably priced and are manufactured by a leading law enforcement technology company with a strong history of storage solutions requiring only internet access to upload the video/audio files to Axon's secure, encrypted servers.  The Evidence.com system has been court tested and is currently in use by numerous police agencies. Furthermore, the Evidence.com platform provides robust access control and accountability while having no physical on-site storage requirements. 

Axon will be providing one-hundred fourteen (108 officers + 6 spares) new high definition cameras at the onset of the contract and two additional upgrades throughout the term of the contract.

In addition to the cameras, the contract provides for one-hundred eleven (108 officers + 3 spares) of the X26P Taser.  For the last 10 years, the Conducted Energy Device or "Taser" has proven to be a valuable force option for our officers when dealing with violent confrontations.  The new X26P Smart Weapon enables advanced capabilities such as charge metering and self-diagnostics, making this device safer and more effective.  In addition, the X26P provides the latest in X26 Taser technology to include: compact size, charge metering designed to optimize the amount of current output, higher performing power magazine (battery) offering more discharges, an audible alert and discharge cycle, and an automatic shut off after 5 seconds.  Additionally, the X26P holds up better to rain, humidity and other elements, has self-diagnostics that conducts complex analysis of the weapon's internal systems, firmware updates over the internet, Evidence.com integration, and self-reports "armed" status to nearby Axon cameras so they can begin recording. This new Taser will replace all existing Tasers and will have a 5-year warranty. 

 

 

ISSUES/ANALYSIS

As new residential, commercial, and industrial development continues to come to the City, the Police Department is anticipating a corresponding increase in calls for service. Continued deployment of the On-Officer Video System and upgraded Tasers will help the Department and its officers meet these increased service needs through higher productivity and enhanced customer service.

Contract costs are as follows:

·              Year 1 - $127,013.54

o              114 Axon Flex 2 Cameras

o              mounting clips/cables

o              18 charging docks

o               Unlimited Evidence.com storage/licensing

o              111 X26P Tasers

o              108 Taser holsters

o              Dataport download kits

·              Years 2 through 5 - $138,247.56 each

o              Continued Unlimited Evidence.com storage/licensing

o              Upgrade of all cameras at 2 ½ years and 5 years

This proposed contract, which has been reviewed by the City Attorney, includes annual maintenance which provides the Chino Police Department with technical support, along with on-going software updates and enhancements. 

 

 

 

documentStaff Report Printout
a. Chino_MSPA_2017-5-1 (2)
16. Approve an agreement with Emerson Process Management Power & Water Solutions, Inc., Riverside in the amount of $362,270 for Supervisory Control and Data Acquisition Upgrade project. Approved [Unanimous]

BACKGROUND

The City requires a reliable Supervisory Control and Data Acquisition (SCADA) system to effectively monitor the City’s water supply and distribution system (wells, treatment plants, reservoirs, and pressure stations) 24 hours a day, 7 days a week.  Components of the current SCADA system have reached the end of their useful life due to obsolete hardware.  In addition, upgraded SCADA system components are required to support future water infrastructure expansion.

 

ISSUES/ANALYSIS

The City utilizes a Water Distribution (SCADA) system to control and monitor the City’s Water Distribution System (System).  Currently, the existing SCADA system utilizes Bristol 33XX (Bristol) hardware.  This hardware has not been available for purchase from manufacturers since 2009 and is considered to be obsolete.  Staff is recommending replacing the Bristol hardware to a ControlWave Micro hardware with Ethernet capability, and upgrading equipment including the server, computers, and laptops.  Updating the System’s hardware will facilitate System expansion and improve reliability.

 

Emerson Process Management Power & Water Solutions, Inc. (Emerson) designed and installed the City’s existing SCADA system and has provided continued technical assistance.  The SCADA system upgrade includes modifications to the existing proprietary Emerson equipment.  Replacement of the Emerson proprietary SCADA equipment with a mainstream SCADA software package would require complete removal and replacement of the existing SCADA system software and components, which represents a much larger effort and therefore a higher cost to the City.

 

The Water Facilities Authority (WFA), of which the City is a member agency, performed a similar SCADA upgrade during fiscal year 2016-17.  Prior to conducting the WFA SCADA upgrade, the City, along with the other WFA member agencies, retained a consultant to prepare preliminary cost estimates to either upgrade the WFA’s existing Emerson SCADA equipment, or to remove and replace the existing SCADA system software and components with a different SCADA software package.  Results of the cost comparison showed that it would cost about 8 times more to remove and replace the existing SCADA system software and components with a different SCADA software package.  In addition, the cost to upgrade WFA’s existing SCADA equipment is comparable to the proposed cost to upgrade the City’s SCADA system.

 

 

 

documentStaff Report Printout
a. CONTRACT - Emerson Process Management Power & Water Solutions
17. Approve an agreement with RC Foster, Corp., Corona, CA in the amount of $611,399 for water treatment services for Well No. 16 Approved [Unanimous]

BACKGROUND

Effective January 1, 2018, the City will be required to monitor it’s potable water supply for 1,2,3 Trichloropropane (1,2,3 TCP) due to a State Water Resources Control Board, Division of Drinking Water (DDW)-proposed regulation establishing a Maximum Contaminant Level (MCL) of 5 parts per trillion.

 

Currently, water quality data indicates that the groundwater produced by City wells contains 1,2,3 TCP in concentrations that requires treatment.  Existing City water treatment facilities are designed to remove certain constituents (e.g. nitrate) from the water, but they are not effective in removing 1,2,3 TCP.  The City relies heavily on its groundwater wells for its water supply.  Therefore, the City must undertake efforts to integrate additional treatment technology for the removal of 1,2,3 TCP from its groundwater supply to ensure the continued use of its wells.

 

The DDW has identified Granular Activated Carbon (GAC) as the best available technology for removing 1, 2, 3 TCP from groundwater sources.  Staff has located a local vendor with a mobile skid-mounted GAC treatment system that is available immediately, that can be installed and engineered prior to the January 1, 2018 deadline. 

 

ISSUES/ANALYSIS

Based on research performed by Public Works Staff one (1) GAC unit suitable for treating water produced by Well No. 16 is available from RC Foster, Corp., Corona CA.  Staff researched other local vendors that may have the technology available, and did not find other known vendors that could provide the equipment, and the installation immediately.  The anticipated time required to accomplish the installation of equipment at Well No. 16 is three (3) months, excluding any unforeseen circumstances.

 

The placement of this treatment equipment at the City's existing Well No. 16 water facility is categorically exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to CEQA guidelines Section 15301-Existing Facilities.

 

Therefore, it is staff’s recommendation that City Council award a single source contract to RC Foster, Corporation in the amount of $611,399 for water treatment services for Well No. 16 and further authorize $38,601 for extra ordinary work, for a potential total contract not to exceed $650,000. To ensure the continued preservation of the public’s health and welfare, this contract is being executed pursuant to the provisions of Chino Municipal Code Section 3.32.140.D as an urgent matter due to the State imposed timeline. The term of the contract is for one (1) year, beginning July 1, 2017, with the option to renew for two (2) additional one-year periods.

 

 

documentStaff Report Printout
a. CONTRACT - Water Treatment - RC Foster
18. Award a Professional Services Agreement to IDS Group, Irvine, CA for Engineering and Design Services for various improvements associated with the Street Rehabilitation Project FY 2015-2016 (ST162). Approved [Unanimous]

BACKGROUND

On August 18, 2016, staff received construction bids for the Street Rehabilitation Project FY 2015-2016 (ST162).  The project included the approved Streets Committee locations of Pipeline Avenue (Edison Avenue to Eucalyptus Avenue), Ramona Avenue (Philadelphia Avenue to Victoria Street) and Riverside Drive (Central Avenue to Oaks Avenue).  The project improvements include: 1) street grinding and overlay; 2) Americans with Disabilities Act (ADA) compliant ramps & transitions; 3) curb & gutter; 4) cross gutter;  and 5) sidewalk repairs.

The project was awarded for construction, originally, with approved ADA standards for ramp construction. Since then, staff has implemented the designing of custom ADA and sidewalk improvements for the purpose of improving and refining the construction of these components.  Caltrans permits are currently being processed for the installation of the eight (8) custom designed ADA ramps at Ramona Avenue and the 60 Freeway.

As part of the Street Rehabilitation Project FY 2015-2016, staff advertised a Request for Proposal (RFP) on March 31, 2017 for Engineering and Design Services for various improvements associated with the project, including 86 ADA ramps and 10,000 square feet of sidewalks.

On April 20, 2017 staff received nine (9) proposals from design consultants which were evaluated and scored by the evaluation committee.  Evaluation of the top four (4) ranked firms are as follows:  

 

COMPANY NAME

       RANKING

IDS Group, Irvine

1

Ludwig, San Bernardino

2

TAIT, Santa Ana

3

LEC, Calimesa

4

 

Staff determined that IDS Group, Irvine, CA was the most responsive and responsible consulting firm.

 

ISSUES/ANALYSIS

Therefore it is staff’s recommendation that City Council award a Professional Services Agreement to IDS Group, Irvine, CA in the amount of $133,695 for Engineering and Design Services for ADA Ramps and Sidewalk Repairs.  The above contract includes an unanticipated design support services amount of $20,054 for a not to exceed contract amount of $153,749.

 

 

documentStaff Report Printout
a. CONTRACT - AOC for ADA Proj. No. ST162
19. Award a Professional Services Agreement to KEC Engineers, Inc., for Construction Inspection Services in the amount of $267,750 for the Preserve/Prado Sewer Improvements Project. Approved [Unanimous]

BACKGROUND

The City’s Sewer System Master Plan describes the infrastructure needed to provide sewer service throughout the City at build-out per the General Plan.  These facilities include sewer lines, sewer lift stations, force mains and gravity lines.

 

Lewis Management Corporation (LMC) is constructing the Preserve/Prado Sewer Improvement Project (Project) as a condition of approval for its residential development in The Preserve.  This Project is a master-planned facility and is included in the City’s Development Impact Fee program.

 

Consequently, City staff prepared a Request for Proposals (RFP) for construction inspection services for this Project.  On October 20, 2016, the City received three (3) proposals from qualified firms.  The proposals were evaluated and each firm was interviewed with the following results:

 

 

COMPANY  NAME

CITY

RANKING

KEC Engineers, Inc.

Chino

1

GK & Associates

Diamond Bar

2

Koury Engineering & Testing, Inc.

Chino

3

 

ISSUES/ANALYSIS

LMC is estimating that the project will take one year to complete, thus KEC’s proposal encompasses 200 working days with an 8 hour/day schedule and it includes specialty inspection services such as electrical, instrumentation and structural.  Consistent with the State of California Government Code Section 4526 and the City’s Purchasing Ordinance, Chapter 3.32, the firms evaluation were based on technical merit and experience.  KEC Engineers, Inc., was selected as the most qualified, responsive and responsible firm. Therefore, staff is requesting authorization to award a contract to KEC Engineers, Inc., in the amount of $267,750 for construction inspection services for the Preserve/Prado Sewer Improvements Project.

 

documentStaff Report Printout
a. CONTRACT - PSA KEC Engineers Inc.
20. Award a contract to Fluoresco Services, Pomona CA in the amount of $44,185 for routine streetlight maintenance. Approved [Unanimous]

BACKGROUND

The City contracts its streetlight maintenance services to Heritage Design, Build & Consulting since Fiscal Year 2014-15.  The current contract term is for one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, the City formally released a Request for Proposals (RFP) on April 6, 2017, which was published on PlanetBids.  On May 16, 2017, at 10:00 AM, the City received five (5) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST (Monthly)

Fluoresco Services

Pomona

93%

$3,682.04

Aegis ITS

Anaheim

82%

$4,647.35

Siemens Industry

Orange

76%

$5,749.91

Bear Electrical Solutions

Anaheim

59%

$5,788.50

Foddrill Construction Corp.

Chino

48%

$47,928.78

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. Fluoresco Services, Pomona, CA provided the most comprehensive proposal, and as a result, was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to Fluoresco Services, Pomona, CA in the amount of $44,185 for routine streetlight maintenance, and authorize $100,000.00 for extra ordinary work, for a total contract amount not to exceed $144,185.  Staff estimates $100,000.00 for extra ordinary work due to streetlight knockdowns, vandalism, and stolen wires.  Staff actively processes cost recovery reports when there is a responsible party and works closely with the Chino Police Department to recover costs for unanticipated work. The term is for one (1) year beginning July 1, 2017, with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for streetlight maintenance services is considered maintenance, City Council is not required to award this contract based on cost.

 

 

documentStaff Report Printout
a. CONTRACT - Street Light Maint. - Fluoresco
21. Award a contract to J&S Striping, Ontario, CA in the amount of $208,500.19 for street striping and pavement marking services. Approved [Unanimous]

BACKGROUND

The City has contracted its street striping and pavement marking services to J&S Striping, Ontario CA since Fiscal Year 2014-15.  The current contract term is one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, the City formally released a Request for Proposals (RFP) on April 26, 2017, which was published on PlanetBids.  On May 17, 2017, the City received the following two (2) sealed Proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

J&S Striping

Ontario

80%

$208,500.19

Superior Pavement Markings

Cypress

71%

$294,442.31

 

ISSUES/ANALYSIS

Staff reviewed and ranked the proposals and determined that J&S Striping, Ontario, CA is the most responsible based on the RFP criteria.  Additionally J&S Striping is able to provide these services at the lowest cost.

 

Therefore, it is staff’s recommendation that City Council award a contract to J&S Striping for street striping and pavement marking services in the amount of $208,500.19, and up to $50,000 for extra ordinary work for a total contract amount not to exceed $258,500.19.  The new contract will become effective July 1, 2017.  The term is for a three (3) year contract with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for street striping and pavement marking services is considered maintenance, the City Council is not required to award this contract based on cost.

 

 

documentStaff Report Printout
a. CONTRACT - Street Striping Pavement Markings - J&S
22. Award a contract to Merchants Landscape Services, Inc., Rancho Cucamonga, CA in the amount of $503,806.70 for routine landscape maintenance services. Approved [Unanimous]

BACKGROUND

The City has contracted its landscape maintenance services within the City’s Maintenance Districts to Merchants Landscape Services, Inc. since Fiscal Year 2014-15.  The current contract term is for one-year with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

On April 20, 2017, the City formally released a Request for Proposals (RFP), which was published on PlanetBids.  On May 16, 2017, at 11:00 AM, the City received three (3) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

Merchants Landscape Services, Inc.

Rancho Cucamonga

83%

$503,806.70

Azteca Landscape

Corona

81%

$563,445.06

CLS Landscape Management, Inc.

Chino

77%

$666,423.45

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. Merchants Landscape Services, Inc., Rancho Cucamonga, CA provided the most comprehensive proposal, and as a result was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to Merchants Landscape Services, Inc., Rancho Cucamonga, CA in the amount of $503,806.70 for landscape maintenance services within the Maintenance Districts, and authorize $27,200 for extra ordinary work, for a total contract amount not to exceed $531,006.70.  The term is for three (3) years, beginning July 1, 2017, with the option to renew for two (2) additional one-year periods, subject to City Council approval.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project, as defined in the Public Contract Code 20161, and as such do not have to be awarded to the contractor with the lowest cost proposal.  Since the contract for landscape services is considered maintenance, the City Council is not required to award this contract based on cost.

 

documentStaff Report Printout
a. CONTRACT - Maint Dist. Landscape - Merchants #2
23. Award a contract to CLS Landscape Management, Inc., Chino in the amount of $649,449.33 for landscape maintenance of the City's parks and public facilities. Approved [Unanimous]

BACKGROUND

The City has contracted its landscape maintenance services for the City’s parks and public facilities to CLS Landscape Management, Inc. since Fiscal Year 2012-13.  The current contract is a three-year term with the option to extend two (2) additional one-year periods.  Both contract extensions have been exercised and the current contract is set to expire on June 30, 2017.

 

Consequently, on April 20, 2017, the City formally released a Request for Proposals (RFP), which was published on PlanetBids. On May 16, 2017, at 10:00 AM, the City received four (4) sealed proposals, which were ranked as follows: 

 

COMPANY

LOCATION

RATING SCORE

COST

CLS Landscape Management, Inc.

Chino

75%

$649,449.33

Landscape West Management Services, Inc.

Chino

68%

$648,720.00

Merchants Landscape Services

Santa Ana

67%

$664,560.00

Complete Landscape Care, Inc.

Whittier

57%

$873,600.00

 

ISSUES/ANALYSIS

The documents were reviewed by City staff and found to comply with the specifications. CLS Landscape Management, Inc., Chino, CA provided the most comprehensive proposal and as a result was selected as the most responsible and qualified contractor.

 

Therefore, it is staff’s recommendation that City Council award a contract to CLS Landscape Management, Inc., Chino, CA in the amount of $649,449.33 for landscape maintenance services of the City’s parks and public facilities and authorize $85,500 for extra ordinary work, for a total contract amount not to exceed $734,949.33. The term is for three (3) years, beginning July 1, 2017, with the option to extend for two (2) additional one-year periods.

 

The City Attorney has determined that maintenance contracts are not considered a “Public Works” project, as defined in the Public Contract Code 20161, and as such, do not have to be awarded to the contractor with the lowest cost proposal. Since the contract for landscape services is considered maintenance, the City Council is not required to award this contract based on cost.

 

 

documentStaff Report Printout
a. CONTRACT - Landscape Maint. Parks & Public Fac.
VIII. MAYOR AND COUNCIL REPORTS
Mayor Ulloa
24. Approve community support contributions to various community and youth organizations. Approved [Unanimous]
documentStaff Report Printout
Mayor Pro Tem Haughey
25. Approve community support contributions to various non-profit organizations. Approved [Unanimous]
documentStaff Report Printout
Council Member Elrod
Council Member George
City Manager's Report
City Attorney's Report
Police Chief's Report
Fire Chief's Report
IX. ADJOURN