I. ROLL CALL
Roll Call
II. CLOSED SESSION
III. FLAG SALUTE
IV. REPORT OUT OF CLOSED SESSION
V. AGENDA ADDITIONS/REVISIONS
VI. PUBLIC ANNOUNCEMENTS
VII. PUBLIC COMMENTS
VIII. CONSENT CALENDAR
1. Approve expenses as audited and within budget for warrants 744631 to 744865, and Electronic Fund Transfers 509303E to 509390E, totaling $3,103,613.81. Approved By Consent Vote [Unanimous]

BACKGROUND

As prescribed by Government Code Section 37202 and 37208, the following demand registers are herewith submitted for Council ratification:

 

NO.

WARRANTS

DATE

FY

AMOUNT

 

1.

744631 – 744735

5/16/19

18-19

$644,891.72

2.

744736 – 744865

5/23/19

18-19

$791,035.67

3.

509303E – 509345E

5/17/19

18-19

$1,431,694.39

4.

509346E – 509390E

5/17/19

18-19

$235,992.03

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

           

*Denotes handwritten warrant

E: Electronic Funds Transfer

 

TOTAL

$3,103,613.81

 

ISSUES/ANALYSIS

See attached exhibit for detailed information on warrants exceeding $25,000.

 

RB:hm

 

Attachment:  Exhibit 1

 

documentStaff Report Printout
a. Warrants Report Exhibit 6-18-19
2. Minutes. Regular meeting of June 4, 2019 (all Members present) Approved By Consent Vote [Unanimous]
Minutes. Special meeting of June 5, 2019 (all Members present) Approved By Consent Vote [Unanimous]
3. Receive and file the Elected City Officials' Report reflecting City Council business related expenses incurred by the City and forecast of future events and trainings. Approved By Consent Vote [Unanimous]

BACKGROUND

In accordance with Government Code Sections 53232.2 and 53232.3, implementing Assembly Bill 1234 (AB 1234), on January 1, 2006, the City adopted Resolution No. 2005-093 establishing a Business-Related Expense Policy.  On December 6, 2016, the City approved Resolution No. 2016-075 adopting the latest revisions to this policy. In addition to requiring local agencies to adopt a business-related expense policy, AB 1234 requires that Elected Officials provide a brief report on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

 

ISSUES/ANALYSIS

In response to AB 1234, a report regarding Elected City Officials’ Travel, Training, and Meetings (Exhibit A) was created and is placed on the City Council Agenda Consent Calendar, as needed. The documents that pertain to the items listed on Exhibit A are available for public inspection at the City Clerk’s office located in City Hall at 13220 Central Avenue, Chino, CA.

Additionally, to provide the public with an event forecast, Exhibit A also includes a list of future events/trainings that Members of the Council may attend.

 

Attachment:               Exhibit A

                           

                           

 

documentStaff Report Printout
a. Elected Officials' Report
4. Appropriate from Fiscal Year 2018-19 unappropriated reserves of the General Fund additional grant expenditures for the following Police Department grants AB3229 FY 15/16 in the amount of $84.53; AB3229 FY 16/17 in the amount of $1,030.88; and AB3229 FY 17/18 in the amount of $1,048.65. Approved By Consent Vote [Unanimous]

BACKGROUND

Grant funds are required to be deposited in a trust fund account.  Any interest earned on these funds must be used towards the specific expenditures stated in the grant.  The Finance Department provides the Police Department with the earned interest amount for each grant.  The interest earned, therefore, must be appropriated to each specific grant fund in order to expend the funds within the time frame established by the grant requirements.

 

ISSUES/ANALYSIS

The City of Chino has accepted grant funds on behalf of the Police Department from the State of California.  Grant expenditures are regulated and are precise as to what the funds will be used for and the time frame in which the grants must be expended.  These regulations also apply to any interest earned from the grant funds.  Appropriation of the interest earned is recommended in order to expend the funds within the regulated time frame.  The interest highlighted shall go back for use into each specific grant.  This report includes three State Citizens' Option for Public Safety Program (COPS) grants to be used for personnel and equipment supporting law enforcement.

 

documentStaff Report Printout
5. Reject liability claim filed by Rene Perez Gonzalez on May 24, 2019 for damage that occurred on May 22, 2019 due to a missing sewer lid. Approved By Consent Vote [Unanimous]

BACKGROUND

On May 24, 2019, the City of Chino received a claim for damages from Rene Perez Gonzalez alleging tire and rim damage to their vehicle due to a missing sewer lid. The claim further alleges, Riverside Drive was flooded which caused the sewer to overflow and lose its cover. The incident occurred on May 22, 2019, as claimant was driving North on Ninth Street and was crossing Riverside Drive. The demand is for $94.75.

 

ISSUES/ANALYSIS

An investigation into the claim showed no evidence that flow had reached the top of the lid. City staff found the damages claimed to be unlikely. In addition, there were no calls for service received for the sewer lids. Therefore, the City is not liable for the damages.

Staff recommends that this claim be rejected and proper notification be sent to claimant.  Chino Municipal Code Section 3.70.070 provides that the City Council shall act on a claim in the manner provided in Government Code Section 912.4 and 912.6 within forty-five days after the claim has been presented.  If the City Council fails to act on any claim filed under this chapter, the claim will be deemed denied on the forty-fifth day after the claim was presented.

 

Attachment: Gonzalez Claim

 

documentStaff Report Printout
a. 05-24-19 Claim for Damages - Redacted
6. Reject liability claim filed by Southern California Edison on May 23, 2019 for damage that occurred on January 25, 2019. Approved By Consent Vote [Unanimous]

BACKGROUND

On May 23, 2019, the City of Chino received a claim for damages from Southern California Edison alleging damage to Edison's underground electrical facilities due to a project that was being completed by Lucas Builders Inc., at the direction of the City. The demand is for $3,215.10.

 

ISSUES/ANALYSIS

An investigation into the claim revealed that on April 3, 2018, the City of Chino entered into an agreement with Lucas Builder, Inc. for Quadrant II - Water Main Replacements at Various Locations Phase 2. The agreement indicates that, "Contractor shall be responsible for all loss and damages arising out of nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until."

On June 3, 2019, Lucas Builders Inc. was sent a Tender of Defense notice and was respectfully requested to indemnify the City.

Therefore, staff recommends that this claim be rejected and proper notification be sent to claimant.  Chino Municipal Code Section 3.70.070 provides that the City Council shall act on a claim in the manner provided in Government Code Section 912.4 and 912.6 within forty-five days after the claim has been presented.  If the City Council fails to act on any claim filed under this chapter, the claim will be deemed denied on the forty-fifth day after the claim was presented. 

 

Attachment: Southern California Edison Claim

documentStaff Report Printout
a. 05-23-19 Claim for Damages
7. Award a contract to Data Ticket, Inc., Newport Beach, CA for citation processing services in the amount of $95,000 per year, with two additional one-year renewal options. Approved By Consent Vote [Unanimous]

BACKGROUND

The City of Chino currently uses Data Ticket, Inc. for citation processing services for citywide parking and administrative citations.  The services are used by the Police Department, Utility Billing Division, and Code Enforcement Division. The current contract with Data Ticket, Inc. is set to expire on June 30, 2019.

   

ISSUES/ANALYSIS

With the expiration of our current citation processing contract, staff reviewed the option of developing a Request for Proposal (RFP) for citation processing services. During our research, it was learned that the City of Sausalito went through the competitive bidding process and selected Data Ticket, Inc. for their citation processing services.

 

Per Section 3.32.060 of the City of Chino’s Purchasing Policy, the City can utilize the competitive bidding of another Federal, State or local agency as long as the City receives the same or better pricing. Staff has received a written offer from Data Ticket, Inc. indicating they will maintain our current pricing. This pricing mirrors the pricing contained in their response to the RFP issued by the City of Sausalito. Staff has analyzed this pricing structure and has determined the City of Chino will be receiving the same or better pricing as the City of Sausalito for its citation processing services. 

 

Data Ticket, Inc. has provided excellent citation processing services to the City for over ten years.  Aside from the continued competitive pricing, staff finds Data Ticket, Inc.’s reporting system to be user-friendly, resulting in increases to staff’s efficiency.

 

Staff recommends to City Council to award and authorize a contract to Data Ticket, Inc., Newport Beach, CA, to continue to provide citation processing services to the City of Chino, in the amount of $95,000 per year, with two additional one-year renewal options.

 

RB/RM:hm

 

Attachment: Data Ticket, Inc. Agreement

 

documentStaff Report Printout
a. Citation Services Contract - Data Ticket 2019-20
8. Approve an amendment extending the term of the Design Professional Services Agreement with KEC Engineers, Inc. for Central Avenue Water Line Replacement Project WA172 and Water Main Rehabilitation Project WA162. Approved By Consent Vote [Unanimous]

BACKGROUND

City staff continuously monitor capital infrastructure to decipher which water mains are in need of replacement or rehabilitation.  In 2016, City Staff determined that the following water main lines needed replacement in the coming years due to deterioration, including the following segments:

 

·         Central Avenue - Chino Ave. to Schaefer Ave.

·         Victoria Street - Ramona Ave. to Santa Ana Ave.

·         Ramona Avenue - Walnut Ave. to Victoria St.

·         Santa Ana Place - Victoria St. to 250 Ft. Northerly

 

As a result, staff solicited proposals to design the above water main replacement projects. On August 4, 2016, the City received three (3) proposals from highly qualified engineering firms. Staff reviewed the proposals submitted from all three (3) and ranked the firms for cost comparison purposes. KEC Engineers, Inc., Chino, CA (KEC), was selected as the most qualified firm, with the lowest cost proposal. On October 4, 2016, the City entered into an agreement with KEC in the amount of $41,922.50, which included contingency for unanticipated design work.

 

ISSUES/ANALYSIS

Since the time of agreement award, KEC’s work has progressed satisfactorily and the term of the agreement was administratively extended to its three-year maximum. Re-prioritization of water main rehabilitation efforts led to Projects WA172 and WA162 being temporarily delayed to expedite more pressing repair projects.

 

KEC’s design effort is nearly completed and staff anticipates final submittals to be prepared in the coming months so that construction of the project can be taken out to bid. To date, the agreement balance remains within its original Council approved budget. The City’s purchasing ordinance and administrative procedures require that agreement extensions beyond two (2) one-year periods receive Council approval. Therefore, staff recommends that the City Council approve an additional one-year term extension to KEC to allow for the completion of the design work for Water Projects WA172 and WA162 through June 30, 2020.

 

Attachments: Design Professional Services Amendment                  

 

 

 

 

 

 

 

 

documentStaff Report Printout
a. KEC (A3)
9. Approve Southern California Edison’s (SCE) LS-1 Option E agreement with the City to upgrade existing SCE-owned streetlights to LED technology. Approved By Consent Vote [Unanimous]

BACKGROUND

In an effort to reduce energy costs and upgrade the City’s streetlights, staff has been working with Southern California Edison (SCE) regarding our SCE-owned streetlights.  There are approximately 8,500 streetlights throughout the City with approximately 2,700 owned and maintained by SCE. The City pays SCE a monthly facilities fee for each pole for the cost of maintenance in addition to the electricity cost. The SCE owned streetlights are referred to as LS-1 streetlights and the City owned streetlights are referred to as LS-2 streetlights.

 

The City’s current streetlights (SCE and City owned) are High-Pressure Sodium Vapor (HPSV). The proposed upgrade to Light Emitting Diode (LED) technology for the SCE owned streetlights would provide not only energy usage cost savings, but a longer service life. The average service life for HPSV lights is approximately 24,000 operating hours. The average service life for LED lights is approximately 50,000 to 100,000 operating hours. The LED lights provide a more white and crisp type of light which can improve not only safety and visibility, but general aesthetics during night-time hours. While the HPSV lights tend to produce a more shadowy, yellow type of light.

 

SCE’s LS-1 Option E agreement allows conversion to LED streetlight fixtures for SCE owned streetlights. There is no up-front cost for the conversion, and in most cases, savings result due to reduced energy usage (Exhibit 1). Under this program, SCE absorbs the conversion costs using an incentive program offered by the California Public Utilities Commission (CPUC). This program incorporates an energy efficiency premium through which SCE’s investment capital for new LED fixtures is recovered over a 20-year term. Adopting the LS-1 Option E tariff requires the City to enter into an agreement with SCE to initiate the conversion process.

 

Since this program is dependent on availability of funding from the CPUC, there is no guarantee that this funding will continue in the coming years. Therefore, SCE has advised that the City start the application process as soon as possible in order to be placed in a growing queue of cities interested in converting to LED. We will not know which queue the City will be assigned to until after submitting the agreement to SCE.

 

ISSUES/ANALYSIS

Staff recommends that the City Council approve the LS-1 Option E agreement with Southern California Edison to upgrade the City’s SCE owned streetlights to LED. There is no net fiscal impact to the City. The savings from the reduced electricity usage will offset the tariff charges.

If the agreement is approved, it is staff’s goal to get into next year’s first or second quarter queue for the start of the work.

 

 

Attachments:              Exhibit 1 - SCE Upgrade Cost Comparison

                            Exhibit 2 - SCE LS-1 Option E Agreement

 

 

documentStaff Report Printout
a. AGREEMENT-AB719 LS-1 Option E
b. EXHIBIT 1- SCE LS-1 Upgrade Costs ComparisonRev
10. Award a contract in the amount of $9,500 to Chino Cabinet Company, Inc., Chino, CA for the Police Department Wainscoting project. Approved By Consent Vote [Unanimous]

BACKGROUND

The Fiscal Year 2018-19 Building Management Fund budget provides funding for the Police Department Wainscoting project (IB904).  The project scope of work includes the installation of wainscoting, provided to the contractor by the City, along the east perimeter wall in the Detective Bureau and along the perimeter walls in the vestibule for the Training Room.  Additional work will include the installation of three-inch wood molding along the top of the wainscoting to match the existing wainscoting throughout the Police facility. 

 

ISSUES/ANALYSIS

Staff prepared plans and specifications for the project and a Notice Inviting Bids was published in the Chino Champion and on PlanetBids.  On May 30, 2019, one (1) bid was accepted electronically with the following results:

 

Company Name

          Total Bid Amount

  1

Chino Cabinet Company, Inc.

             $ 9,500

 

The sole bid was submitted by Chino Cabinet Company, Inc., Chino, CA in the amount of $9,500. Staff subsequently reviewed Chino Cabinet Company, Inc. contractor’s licenses, bonds, references, and list of sub-contractors submitted for the project and determined them to be a responsive and responsible bidder.  In addition to the contract amount, staff is requesting authorization to spend up to $950 for project contingencies for unanticipated work bringing the potential total construction cost to $10,450.

To date, the Community Services Department has spent a total of $33,610 with Chino Cabinet Company, Inc.  The requested increase of $9,500 for the Police Department Wainscoting project brings the total vendor cap for Chino Cabinet Company, Inc., to $43,110.  City Council authorization is required as the combined total of purchase orders will exceed $25,000 authorized to one vendor.

 

Attachment:   Chino Cabinet Company, Inc. Agreement

 

 

documentStaff Report Printout
a. AGREEMENT-CHINO CABINET COMPANY-CHINO PD WAINSCOTING INSTALLATION 061819
11. Authorize a $14,274.51 vendor cap increase to GovernmentJobs.com for a total revised vendor cap amount of $27,677 to purchase a software subscription for recruitment tracking. Approved By Consent Vote [Unanimous]

BACKGROUND

The City currently contracts with GovernmentJobs.com, Inc. to provide recruitment tracking software as well as an annual subscription to the job posting site, GovernmentJobs.com.  The current software/subscription has been very successful in assisting the City with finding qualified candidates for job openings within the City.

 

ISSUES/ANALYSIS

As part of the FY2019-20 Human Resources budget, the City included the addition of a module within the applicant tracking program for “Onboarding.” This item is pending City Council approval of the new budget.

 

Recruitments have significantly increased in this last year.  Looking forward, the number of recruitments is expected to continue increasing. This module will allow Human Resources staff to facilitate the new employee hiring process by ensuring most or all of the paperwork that is required of a new hire prior to their first day of employment is collected and is accurate.  The new hire will now be able to view and electronically sign all the pre-employment documents required of them.  This module will also allow for required trainings to be completed prior to the new employee’s first day of employment.  This module is fully integrated with the existing recruitment tracking software already in use. 

 

Therefore, staff recommends increasing the existing vendor cap for GovernmentJobs.com Inc. by $14,271.51 for a new vendor cap of $27,677. This request increases the purchase order only; no appropriation is required as the expenditures are within the Proposed Fiscal Year 2019-20 Budgeted Appropriations. 

 

 

documentStaff Report Printout
12. Adopt Resolution No. 2019-027 adjusting the rates for the one-time developer municipal services fee for Fiscal Year 2019-20. Approved By Consent Vote [Unanimous]

BACKGROUND

It is the City of Chino’s intent to ensure that The Preserve’s development is financially self-sustaining and that it imposes no additional financial burdens on the residents, property owners, or taxpayers in other areas of the City. Collecting a one-time municipal service fee from developers partially accomplishes this goal. The one-time developer municipal services fee requires the developer to pay a fixed cash payment upon the issuance of each building permit.

 

The City Council adopted Resolution Nos. 2005-014 and 2006-068. Both provided the methods to fund the municipal services. These resolutions set the rate for a one-time payment per residential and non-residential units. Ultimately, the developer will pay the rate once a permit is issued. Additionally, these resolutions authorized an annual rate increase pursuant to the Consumer Price Index (CPI) for Urban Wage Earners and Clerical Workers in the Los Angeles-Riverside-Orange County areas, as published in the U.S. Bureau of Labor Statistics, with a not to exceed provision of seven percent (7%) per year. 

 

ISSUES/ANALYSIS

Staff has historically used the CPI ending in April of each year to determine the potential increase in this one-time developer payment. Using this methodology, the CPI, as published by the U.S. Bureau of Labor Statistics, is reported to be 3.6%. Based on that information, the attached resolution establishes the rates for FY 2019-20 per the following schedule effective July 1, 2019:

 

Unit

Prior Rate

FY 19-20 Rate

Per residential unit

$1,296

$1,343

Per acre of non-residential property

$5,182

$5,369

 

 

 

RB:hm

 

Attachment:  Resolution No. 2019-027

 

 

documentStaff Report Printout
a. Annual CPI FY 19-20 Resolution No. 2019-027 6-18-19
13. Adopt Resolution No. 2019-031, declaring the City of Chino’s Intention to Establish Community Facilities District No. 2019-1 and to authorize the Levy of Special Taxes; adopt Resolution No. 2019-032, declaring the City of Chino’s Intention to Incur Bonded Indebtedness for the proposed Community Facilities District No. 2019-1; and approve Acquisition Agreement with Lennar Homes of California, Inc. arising from development relating to Community Facilities District No. 2019-1. Approved By Consent Vote [Unanimous]

BACKGROUND

Lennar Homes of California, Inc. (Lennar) owns approximately 12.6 acres of land in The Preserve. The property is located north of Bickmore Avenue and west of Rincon Meadows AvenueLennar plans to develop this land with 200 units ranging from 1,330 to 2,592 square feet.

 

Representatives from the City of Chino and Lennar have discussed all the details related to the formation of a Community Facilities District with respect to property that is owned and would be developed by Lennar.  The formation of a Community Facilities District will help finance the required public infrastructure improvements, City services, and City related development impact fees (DIF).

ISSUES/ANALYSIS

The Acquisition Agreement defines the public facilities that are eligible for acquisition by the City from the Developer including a specific description, estimated construction costs, process for acquisition and reimbursement of costs of the facilities that are constructed by the developer.  The Acquisition Agreement also defines the eligible DIFs that are due to be paid by the developer to the City. This agreement requires the approval by minute action of the City Council prior to authorizing the formation of the district. 

 

Current Government Code provisions require the City to adopt a Resolution of Intention to establish the District, and to declare its intention to incur bonded indebtedness for the proposed District.  The City must also set a public hearing date for no less than 30 days, and no more than 60 days after the date the Resolution of Intention is approved.   Prior to the public hearing, a public notice must be published in a local paper.  After the public hearing has been held, an election is held for the affected property owners to cast their ballots.  The ballots are then counted, and if the District is approved by the property owner(s), the City adopts a resolution determining the formation of the District.


On August 7, 2019, a public hearing will be scheduled on the following:

 

1)      To consider and finally determine whether the public interest, convenience, and necessity require the issuance of bonds for the CFD.

2)      Establishment of the CFD and the levy of a special tax.

3)      Approval of the proposed bonds for the District.

 

The levy of the proposed special tax shall be subject to approval of the qualified electors of the CFD at a special election.  The proposed voting procedure shall be by hand delivered ballots to the landowners in the proposed CFD.  Currently, Lennar is the sole owner of the properties that will be included in the CFD.

 

Pursuant to Section 53314.9 of the Mello-Roos Community Facilities Act of 1982, the City proposes to authorize bonded indebtedness for financing the acquisition and/or construction of certain public improvements and City development impact fees not to exceed the aggregate principal amount of $11,000,000. The CFD bonds are payable from and secured by special taxes, which are levied upon each individual property within the District.  The City of Chino is not obligated to pay debt service on the bonds. 

 

RB:hm

 

Attachments:              Resolution No. 2019-031 (Exhibits A, B & C)

                            Resolution No. 2019-032

                            Boundary Map

                            Acquisition Agreement

documentStaff Report Printout
a. Resolution of Intention to Establish Chino CFD 2019-1
b. Resolution of Intention to Incur Bonded Indebtedness Chino CFD 2019-1
c. CFD 2019-1 boundary map Final
d. Acquisition Agreement (Chino CFD No. 2019-1) Final
IX. PUBLIC HEARING
14. Adoption of Rodriguez Industrial Warehouse Mitigated Negative Declaration and approval of tentative cancellation of Williamson Act Contract No. 71-310; Adoption of PL18-0099 (General Plan Amendment); and Introduction of Ordinance No. 2019-006, PL18-0100 (Preserve Specific Plan Amendment) Approved [Unanimous]

BACKGROUND

The Preserve Specific Plan was adopted in March 2003.  At the time the plan was adopted, an area of land in the northeast part of The Preserve had been set aside by the County of San Bernardino in an effort to preserve the land in perpetuity for agricultural uses. This property and all land east of it to the City limit was designated as Agriculture (AG). While the 3.1-acre project site was not part of this area, it was also designated AG due to its isolated location.  Ultimately, the non-contiguous nature of the agricultural preserve properties made it difficult for the County to maximize the potential to preserve the agricultural land in the area. As a result, the County adopted a master plan in 2013 that allowed sale of the property. 

That same year, the County sold 145 acres of the property to Watson Land Company. The City subsequently re-zoned the area to allow for light industrial development, which is currently under construction. At the time these entitlements were being processed, the subject 3.1-acre parcel owned by the Rodriguez family was still in use as a commercial nursery and not included as a part of the Watson Land Company land use change to allow industrial development. 

Howard Industrial Partners has since secured the rights to develop the 3.1-acre parcel and has submitted applications for a General Plan Amendment (GPA) (PL18-0099), Specific Plan Amendment (SPA) (PL18-0100), Agricultural Contract Cancellation (PL18-0101), and a Site Approval (PL18-0103) to develop an 50,618-square foot industrial building on the site. The Planning Commission reviewed the project on May 20, 2019 and recommended the City Council approve the GPA, SPA, Agricultural Contract Cancellation and related environmental document. At the same hearing, the Planning Commission approved the Site Approval, contingent on the legislative applications being approved by Council.

 

ISSUES/ANALYSIS

General and Specific Plan Amendment:

The proposed GPA and SPA would facilitate the completion of the industrial development area located east of the Chino Airport. As mentioned, the subject parcel was not included in the previous land use amendments by Watson Land Company because at the time, it was operating as a wholesale plant nursery.  The property has since been acquired by Howard Industrial Partners and is part of a larger development that crosses over the Chino/Eastvale city boundary.  The portion of the project in Eastvale was entitled in December 2018, however, the project does not share joint access with the proposed project in Chino.  The proposed land use change from AG to LI is consistent with past AG land use changes and will allow for a logical development boundary, as the subject site is the last remaining developable parcel with an AG designation in this area. 

Agricultural Contract Cancellation:

In addition to the proposed land use amendments, Howard Industrial Partners, has submitted a request to terminate Land Conservation Contract (LCC) No. 71-310 on the 3.1-acre project site.  The applicant is also requesting to remove the land from the Chino Agricultural Preserve and amend The Preserve Specific Plan to remove the agricultural overlay from the subject property.  Agricultural land under an LCC is governed by the California Land Conservation Act of 1965, which is also known as the Williamson Act.  The City is responsible for administering agricultural contracts on properties within its jurisdiction.  Through the City’s “Right to Farm” policy, property owners with existing agricultural uses on their property have the right to continue the agricultural uses as long as they desire. To cancel the contract, the City must determine and make the findings that the proposed cancellation is consistent with the purpose of the Williamson Act or that the cancellation is in the public interest.  In addition, specific findings must be made to cancel an agriculture contract.  The basic findings are detailed with a complete discussion of each finding located in Resolution 2019-030.  Additionally, the Department of Conservation (DOC) must be notified of any proposed agriculture contract cancellation, given time to comment on, and provided with the findings for the contract cancellation.  Notification was provided to the DOC on April 15, 2019.  The DOC has reviewed the tentative cancellation and has no comments.  As required by the Williamson Act, the penalty fee is equal to 12.5% of the assessed valuation of the property that must be paid to the County Assessor’s Office prior to the final cancellation of the contract.  The penalty fee to cancel LCC No. 71-310 is $162,500.

PUBLIC NOTICING

A 10-day notice was mailed to all property owners within a 300-foot radius of the project site. In addition, a notice was published in the Chino Champion for the Planning Commission on April 27, 2019 and for City Council on June 8, 2019. In response to the public notice, one comment was received prior to Planning Commission from a resident who was against more industrial development in the City. The notice meets legal noticing requirements. 

ENVIRONMENTAL REVIEW

In review of the submitted application and Environmental Assessment, the Environmental Checklist prepared by Jericho Systems, Inc. identified potential environmental impacts which could occur as a result of the proposed project.  Appropriate mitigation measures have been identified and incorporated to reduce these impacts to a less than significant level during construction activities as well as operation.  In accordance with state environmental law, a Mitigated Negative Declaration (MND) has been prepared that identifies each environmental mitigation measure, the time in which it will be implemented and the responsible party for monitoring its implementation.  A Notice of Intent was prepared and circulated to all responsible agencies and property owners within a 300-foot radius of the project site for a 20-day public review period from April 30, 2019 to May 20, 2019 in accordance with CEQA.  No comments were received.

CONCLUSION

Based on the location of the property, the proposed GPA and SPA are compatible with the existing and entitled land uses to the north, south, and west which have been developed or have been entitled to develop industrial buildings.  The project provides for a logical growth boundary for industrial land uses away from existing and proposed residential communities and will continue to provide a strong and growing industrial/manufacturing sector in an appropriate area within the City.  The cancellation of LCC 71-310 is also consistent with the change in land use from agricultural uses to industrial land uses within the region and has been found to be consistent with the Williamson Act.

Attachments:              Resolution No. 2019-028

                            Resolution No. 2019-029

                            Resolution No. 2019-030

                            Ordinance No. 2019-006

Link to Environmental Documents - “Rodriguez Warehouse Project” (Note: Hard copies can be made available upon request to the City Clerk’s Office).

 

 

documentStaff Report Printout
a. GPA Reso 2019-028
b. MND Reso 2019-029
c. ACC Reso 2019-030
d. 4. COAs
e. Ord 2019-006
X. NEW BUSINESS
15. Adopt Resolution Nos. 2019-033, 2019-034, and 2019-035, approving and adopting the City Budget for Fiscal Year 2019-20, approving and setting the Appropriations Limit for Fiscal Year 2019-20; and approving amendments to the City's Classification and Salary schedule. Approved [Unanimous]

BACKGROUND

Presented for consideration is the Fiscal Year (FY) 2019-20 City Budget. The budget incorporates the City operating budget and the Five-Year Capital Improvement Program. The budget contains detailed financial data that pertains to the City’s ongoing operations for the next fiscal year.

On Thursday, May 9, 2019, the City Council held a public Budget Workshop to review and discuss the preliminary budget document developed by staff. At that workshop, the City’s financial condition was presented and staff responded to questions from the City Council regarding specific projects and programs contained in the budget.

 

ISSUES/ANALYSIS

Staff is pleased to present the FY 2019-20 City of Chino Proposed Budget as well as the            Five-Year Capital Improvement Program (CIP) Budget. These budgets contain detailed financial data that pertain to the City’s ongoing operations for next fiscal year. As in prior years, the FY 2019-20 Budget also presents information that pertains to the Successor Agency as “information only.” 

 

As previously stated, City Council held a public Budget Workshop on May 9, 2019 to discuss the proposed budget and make changes based on these discussions. The following table lists significant changes recommended by both the City Council and staff that have been incorporated in the final budget presented for adoption.

 

Table 1: Recommended changes included in Final Budget

Recommendation

Fund

Budget Update

Expenditure Changes:

 

 

City Council

100/650

Added $275,000 for the cost of a Civic Center Master Plan

City Council

340

Added $169,000 for the cost of a Parks and Facilities Master Plan

City Council

650

Added $40,645 for painting and repairs to Senior Center Building

City Council

100

Increased contractual services by $32,550 in Development Services for the Sphere Study

City Council

640

Added $25,000 in Human Resources budget for as needed staffing analysis

City Council

100

Increased budget for Branding Study from $20,000 to $50,000

City Council

100

Increased Chamber of Commerce donation from $7,500 to $12,000

Staff

100/320

Increased Project ST171 (Street Rehab. 16-17) by $191,269

Staff

100

Increased contractual services in Planning by $41,575 for Nexus Study

 

Staff

100

Increase PD attorney costs by $25,500

Staff

100

Staff discovered a revenue input error. Correcting this input error increased revenues by $263,756.

 

Position Changes:

 

City Council

Removed Administration Secretary to Management Assistant reclassification (2 positions)

Staff

Removed Permit Processing Specialist to Permit Technician reclassification

 

The above changes have been incorporated into the following discussion regarding the budget that is proposed for adoption.

FY 2018-19 FINAL GENERAL FUND BUDGET ESTIMATE

For FY 2018-19, the original adopted budget identified a General Fund operating surplus of $133,111 for the year.  In addition, the City identified a net one-time use of General Fund reserves of $8.4 million, resulting in a decrease in the General Fund reserves of $8.2 million. The adopted FY 2018-19 Budget showed ending General Fund reserves to be $43.6 million at June 30, 2019.

Based on current projections contained in the Proposed FY 2019-20 Budget, General Fund reserves are now projected to be $55.1 million at June 30, 2019. This $11.5 million increase in reserves is attributed to the following: projected operating surplus of $2.6 million; the $2 million increase in overall revenues; and the $6.9 million reduction of one-time use of reserves (this is due to the Street Rehab Projects being delayed into the proposed FY 2019-20 budget year).

 

FY 2019-20 PROPOSED GENERAL FUND BUDGET

For FY 2019-20, staff is presenting a proposed General Fund Budget with an operating surplus of $2.7 million. This budget again incorporates the concept of recognizing anticipated expenditure savings up front in the budget process. The purpose of this concept is to attempt to present a more accurate picture of the final operations of the City. Adopting operating results that are far different from the final results creates a false impression that can lead to possible mistrust of the budgeting process. Therefore, staff will again include in the budget a revenue line entitled Expenditure Savings Contingency.

Staff has analyzed General Fund budget versus actual expenditures over the last five years (FY’s 2013-14 to 2017-18) and determined that over this period, actual expenditures have been under budget by an average of $3.7 million. The Expenditure Savings Contingency will be calculated at 65% of the average of the last five years. This calculates to be $2,424,940, and increases the calculated General Fund surplus of $306,878, resulting in an operating surplus of $2.7 million. The Expenditure Savings Contingency of $2,424,940 represents just 2.9% of budgeted expenditures for FY 2019-20. 

In addition to ongoing operations, the FY 2019-20 budget includes significant General Fund contributions to improving city streets and traffic flows. Included in the budget is $8.1 million for: 1) Street Rehabilitation Projects ($3.7 million); 2) El Prado Road Rehabilitation ($1.8 million); 3) Local Street Overlays ($1.7 million); 4) Traffic Signal Cabinet Replacements ($.4 million); and 5) other projects ($.5 million). Other use of General Fund Reserves includes: 1) City-wide building projects ($1.3 million); 2) traffic survey, Senior Center and Library improvements ($.8 million); and 3) accessibility projects ($.4 million); Upon completion of all the proposed projects the proposed ending General Fund reserves would be $46.6 million at June 30, 2020.

 

FY 2019-20 PROPOSED GENERAL FUND REVENUES

The General Fund primary revenue sources are sales tax, property tax, and development related revenue. Retail sales activity in the City of Chino continues to be well-diversified and spread across general consumer goods, construction, restaurants, and commercial and industrial businesses. During FY 2018-19, the City of Chino received one-time receipts of use taxes from the installation of equipment in a local business of approximately $1.5 million. This increased the projected FY 2018-19 sales tax revenue to $29.4 million. For FY 2019-20, sales tax revenue is anticipated to be $28.4 million, which is lower than the previous year due to the loss of the one-time use taxes. 

Property tax revenue is projected to be $25.4 million for FY 2019-20. This is an increase of $1.3 million, or 5.5% over the prior year budget. The major components of property tax revenue include the Ad Valorem tax (the 1% Proposition 13 tax), property tax in-lieu of VLF, and property taxes from the RDA elimination. New development continues to add to the assessed valuation of the City resulting in increases in Unsecured, In-Lieu, and RDA Elimination Taxes. 

Development revenue is projected to be $10.7 million for FY 2019-20. This is $1.8 million more than the adopted budget for FY 2018-19 and the highest amount of budgeted development revenue in recent history. However, staff believes that development is anticipated to remain very active for FY 2019-20.  This revenue budget does bring a level of risk should the housing market slow during the latter part of the coming fiscal year.

 

FY 2019-20 PROPOSED GENERAL FUND EXPENDITURES

The Proposed FY 2019-20 General Fund expenditure budget is being presented with additional staffing requests. These staffing requests are presented to meet the continuing demand for services being experienced by every department. Additionally, City employee associations are in the process of negotiating wage and benefit increases. The combination of new staff and wage and benefit increases always presents challenges from a long-term financial planning perspective.  New staffing creates ongoing expenses for not just salaries, but also benefits such as health care and pension costs and other associated expenses such as equipment and training costs. These ongoing staffing expenses plus possible wage increases must be balanced with ongoing revenues sources for the City to remain financially solvent in the years to come.

The U.S., State, and local economies have all been performing very well. The U.S. continues to be in its longest economic expansion in history. Year after year, pundits have been saying that a recession is just a few years off. These predictions have yet to come true. However, the City must prepare itself for these recessions as they have been a cyclical part of our economy for over a century. As was seen during the “Great Recession,” the City’s three largest revenue sources combined went from $40.8 million in FY 2006-07 to $30.7 million in FY 2009-10, a $10.1 million drop in three years. Almost all this reduction is related to development revenue, which dropped from $11.4 million to $1.4 million over this same period. The City continues to be susceptible to large reductions in revenues should the economy experience a downturn. Business and Industry make up approximately 40% of the City’s sales tax revenue and development revenue continues to be historically high at a projected $10.7 million for FY 2019-20.

Adding additional staffing, wages and benefit costs, when we are towards the end of an economic cycle requires a measure of caution. To protect the City against a downturn in the economy, it is being recommended that the City Council implement a provision in the Budget Adoption Resolution to indicate that should General Fund Reserves (as measured by the most recently completed City Comprehensive Annual Financial Report) fall below 50% of ongoing operating expenditures, there will be a hiring freeze. This hiring freeze will remain in place until an orderly financial plan for cost-reduction or revenue enhancement has been developed to replenish the reserves within a reasonable time.

With the implementation of this provision in the Budget Adoption Resolution, staff is recommending the following position additions and changes for FY 2019-20:

 

New or Abolished Positions:

Department

Existing Position

New Position

Administration

Communications Manager

Abolish

Police

None

Sergeant (2)

Police

None

Police Officer (4)

Development Services

None

Transportation Manager

 

Part-Time to Full-Time Conversions:

Department

Position

Community Services

Community Services Coordinator (2)

Finance

Account Clerk I

Human Resources

Management Aide to Human Resources Technician

Human Resources

IT Specialist

Public Works

Maintenance Worker

Public Works

Environmental Technician

 

Reclassifications:

Department

Existing Position

New Position

Administration

Executive Assistant to Council

Management Assistant

Development Services

Contracts Administrator

Management Analyst

Development Services

Clerk Typist II

Permit Processing Specialist

Development Services

Public Works Inspector

Public Works Lead Inspector

Finance

Management Aide

Management Assistant

Human Resources

Senior HR Analyst

HR Analyst

Public Works

Associate Engineer

Principal Engineer

Public Works

Associate Engineer

Public Works Project Manager

Public Works

Environmental Coordinator

SW & SD Supervisor

 

Salary Schedule Change:

Position

Existing Salary Top Step

New Salary Top Step

Clinical Specialist

$82,524

$102,516

 

The above changes, in addition to regularly scheduled merit increases for existing staff, are increasing General Fund full-time salary expenditures by $1.2 million in FY 2019-20. Salary allocated costs are also increasing by $0.6 million, though not all of this is the result of these staffing changes.

The City is currently in negotiations with Employee Associations regarding salary and benefit increases. The budget being presented does not contain any expenses relating to these ongoing negotiations. 

During FY 2017-18, the City made a $69.1 million contribution to CalPERS to reduce the City’s outstanding Unfunded Liability. Because CalPERS charges the City 7% interest on the outstanding Unfunded Liability, paying down the outstanding balance has resulted in substantial interest savings. For FY 2018-19 alone, $4.8 million less was added to the outstanding unfunded liability needing to be repaid in the future. Additionally, CalPERS had estimated that the City’s FY 2019-20 expense relating to the Unfunded Liability would have been $6.2 million for the year. After the paydown of the Unfunded Liability, the City’s pension expense relating to the unfunded liability is now projected to be $5.5 million, resulting is a savings of $618,133 for FY 2019-20. The total pension expense is, therefore, projected at $9.8 million instead of $10.5 prior to the buydown of the unfunded liability.

Each department has worked hard to keep their department operating costs consistent with last year’s adopted budget. This effort has resulted in General Fund maintenance and operating costs increasing by only $1.0 million of which $985,000 of this is due to the City’s contract with the Chino Valley Independent Fire District (CVIFD).

Finally, General Fund allocated costs are increasing $1.1 million. These increases are due to various cost increases relating to Insurance, Central Services, Building and Vehicle costs.

 

CAPITAL PROJECTS

The FY 2019-20 Proposed Budget includes General Fund contributions of $8.1 million for street improvement projectsThe General Fund will also contribute an additional $2.6 million for Citywide building projects, traffic improvements, and accessibility projects. These projects will ensure that Chino roadways and buildings are properly maintained.

The Capital Improvement Program (CIP) contains new and ongoing projects that are being funded through a combination of development impact fees, grants, contributions from other agencies, Measure I funds, and other restricted sources.  These major projects are outlined in the Capital Improvement Program Budget and include items such as:

 

 

§         Prior Year Street Rehab Projects                                          (Various locations)

§         Bicycle, Pedestrian & Transit Improvements              (Various locations)

§         Water Line Rehabilitation Projects                            (Various locations)

§         Storm Drain Projects                                                        (Various locations)

§         Traffic Signal Modification                                                        (Various locations)

§         Alley Rehabilitation                                                        (Central & 6th Street)

 

The California Legislature passed The Road Repair and Accountability Act in April of 2017, otherwise known as SB1. This legislation provides for additional revenues for cities and counties for infrastructure improvements. This legislation was effective November 1, 2017. The FY 2019-20 budget includes $3.2 million of SB1 or Road Maintenance Rehabilitation Account (RMRA) funds.

 

FY 2018-19 PROPOSED BUDGET CONCLUSION

The FY 2019-20 Proposed Budget shows beginning General Fund reserves of $55.1 million. The FY 2019-20 Proposed Budget will have an operating surplus of $2.7 million (before wage and benefit adjustments) and will dedicate $10.7 million of reserves for one-time projects and contain $574,932 for prior year carry-over expenditures. This leaves the General Fund with $47 million in projected reserves at the end of FY 2019-20.

 

APROPRIATIONS LIMIT

Article XIII-B of the State Constitution (as amended by Proposition 111) requires the City to adopt an annual limit on the appropriation of tax proceeds, which defines the amount of tax revenue the City can allocate in a given year. For FY 2019-20, the City’s appropriations limit has been calculated in accordance with State guidelines. This calculation was made by using the Non-Residential New Construction Alternate 2019-20 Appropriations Limit factor change of 4.87% and the City’s annual population change of 2.43%, which is in accordance with the provisions of Article XIII-B of the State Constitution.

 

The appropriations limit for the FY 2019-20 for the City of Chino is $2.085 billion. Tax revenue budgeted for this fiscal year that is subject to the appropriations limit is $68.7 million, which places the FY 2019-20 City budget $2.016 billion under the limit. The difference represents the amount of tax revenue that the City could appropriate if the revenue was available. Resolution No. 2019-034 sets the City’s Appropriations Limit (“Gann Limit”) for FY 2019-20.

 

RB:hm

 

Attachments:  Budget Resolution No. 2019-033

                            Budget Appropriations Resolution No. 2019-034

                            Salary Resolution No. 2019-035

                           

 

Please click on the following link to view the FY 2019-2020 Budget

 

FY 2019-20 Operating Budget and 5-Year CIP

 

documentStaff Report Printout
a. Budget Resolution with 50% Reserve Policy V2
b. Budget Reso approp limit 19-20
c. Salary Resolution 061819.doc
16. Authorize the City Manager to enter into annual contract amendments or renewals, issue blanket purchase orders, and execute all necessary documents on behalf of the City. Approved [Unanimous]

 

BACKGROUND

This evening, the City Council will review and consider approval of the Fiscal Year 2019-20 Annual Operating Budget for the City.  Included in the budget is the appropriation of funds for the items contained in this report.

 

ISSUES/ANALYSIS

The City’s current Purchasing Ordinance requires that the City Council approve any contract amendments/renewals or blanket purchase orders exceeding $25,000. These items represent routine, annual contracts or purchase orders for the provision of services necessary for City operations. All purchases through these listed contracts or blanket purchase orders shall adhere to the City’s Purchasing Ordinance, Chapter 3.32.070 of the Chino Municipal Code.

 

The following is a consolidated list of suppliers:

 

ANNUAL CONTRACTS AMENDMENT/RENEWAL

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

1

10-8 RETROFIT

Provides Police vehicle-specific equipment installation and maintenance services. Contract administered by the Public Works Department.

$254,500.00

2

ACCELA

Provides for land development, code enforcement and asset management software. Contract administered by the Human Resources.

$360,000.00

3

ALBERT GROVER & ASSOCIATES

Provides on-call traffic engineering services. Contract administered by the Public Works Department.

$54,500.00

4

ALESHIRE & WYNDER, LLP

Provides legal counsel for the City.  Contract administered by various City Departments.

$836,500.00

5

ALL AMERICAN ASPHALT

Provides slurry seal maintenance work. Contract administered by the Public Works Department.

$410,017.85

6

ALLISON MECHANICAL

Provides citywide HVAC services. Contract administered by the Community Services Department.

$75,000.00

7

ALPHA PETROLEUM TRANSPORT, INC.

Provides transportation and disposal of non-hazardous waste brine for the City’s water treatment facilities.  Contract administered by the Public Works Department.

$200,000.00

8

AM-TEC TOTAL SECURITY, INC.

Provides supplies, security cameras and monitoring services for Citywide fire and security alarm system.  Contract and blanket purchase order administered by the Community Services Department.

$129,368.00

9

AMERICAN GUARD SERVICES, INC.

Provides security patrols at City Hall and Civic Center area.  Contract administered by the Administration Department

$172,525.00

10

ATKINSON, ANDELSON, LOYA, RUDD & ROMO

Provides legal services on employment related matters. Contract administered by the Human Resources Department.

$125,000.00

11

BABCOCK LABORATORIES

Provides wastewater monitoring and analysis.  Contract administered by the Public Works Department.

$35,000.00

12

CANNON CORPORATION (dba: PENCO)

Provides General Plan Check services. Contract administered by the Development Services Department.

$100,000.00

13

CHINO VALLEY UNIFIED SCHOOL DISTRICT

Provides school crossing guard services at all CVUSD schools. Contract administered by the Administration Department.

$159,592.00

14

CLS LANDSCAPE MANAGEMENT, INC.

Provides landscape maintenance for medians and reservoir sites. Contract administered by the Public Works Department.

$56,904.60

15

CT&T CONTRACT PAVING

Provides Citywide concrete repair services. Contract administered by the Public Works Department.

$350,000

16

DAVID TURCH & ASSOCIATES

Provides federal advocacy services. Contract administered by the Administration Department.

$60,000.00

17

DMS FACILITY SERVICES, LLC

Provides routine landscape maintenance of the City's parkways. Contract administered by the Public Works Department.

$62,000

18

ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA

Provides general engineering plan check services. Contract administered by the Development Services Department.

$360,000.00

19

EPIC LAND SOLUTIONS, INC.

Provides Right-of-Way Agent Services for Capital Improvement Program projects. Contract administered by the Public Works Department.

$50,000.00

20

FLUORESCO SERVICES, LLC

Provides annual street light maintenance services. Contract administered by the Public Works Department.

$150,750.00

21

GENERAL PUMP COMPANY, INC.

Provides on-call repair services for wells and pumps for City’s water facilities.  Contract administered by the Public Works Department.

$111,300.00

22

GEOGRAPHICS

Provides fabrication and installation of Armed Forces and community banners. Contract and Blanket Purchase Orders administered by the Administration ($23,000) and the Community Services (22,000) Departments.

 

$45,000.00

23

GONSALVES & SON

Provides State Advocacy Services. Contract administered by the Administration Department.

$42,000.00

24

GRAFFITI TRACKER, INC.

Provides annual support, graffiti tracking and analysis. Contract administered by the Human Resources Department.

$30,000.00

25

GRANICUS, INC.

Provides Council meeting management software. Contract administered by the Administration Department.

$40,000.00

26

GUARANTEED JANITORIAL SERVICE, INC.

Provides Citywide Custodial Services. Contract administered by the Community Services Department.

$100,000.00

27

HAZELRIGG CLAIMS MANAGEMENT SERVICES

Provides consulting services for workers' compensation claims. Contract administered by the Human Resources Department.

$75,000.00

28

HINDERLITER, DE LLAMAS & ASSOCIATES

Provides sales tax audit and recovery services.  Contract administered by the Finance Department.

$60,000.00

29

HERITAGE DESIGN BUILD & CONSULTING

Provides wireless digital soil moisture sensing system.  Contract administered by the Public Works Department.

$94,000.00

30

HUMANE SOCIETY OF POMONA VALLEY

Provides Citywide animal shelter and control services.  Contract administered by the Police Department.

$316,079.00

31

IK CONSULTING

Provides the City's document storage system and system maintenance of Laserfiche system. Contract administered by the Human Resources Department.

$30,000.00

32

INFOSEND

Provides utility billing and online payment services. Contract administered by the Finance Department.

$135,000.00

33

J&S STRIPING CO., INC.

Provides street striping and pavement marking service.  Contract administered by the Public Works Department.

$300,000.00

34

JIMMY L. GUTIERREZ, A LAW CORPORATION

Provides legal services.  Contract administered by the Human Resources ($110,000) and Public Works ($75,000) Departments.

$185,000.00

 

35

JOE A. CALABRESE

Provides specialized American with Disabilities Act (ADA) self-evaluation study and survey.  Contract administered by the Development Services Department.

$94,375.00

36

KOA CORPORATION

Provides construction inspection services.  Contract administered by the Development Services Department.

$200,000.00

37

KIMLEY-HORN AND ASSOCIATES, INC.

Provides on-call traffic engineering design services. Contract administered by the Public Works Department.

$75,000.00

38

LAE ASSOCIATES, INC.

Provides Capital Improvement Program Project Management Services. Contract administered by the Public Works Department.

$200,000.00

39

LARSON O’ BRIEN

Provides outside legal services.  Contract administered by the Administration Department.

$50,000.00

40

LAW ENFORCEMENT MEDICAL SERVICES

Provides blood draws, taser removals, and forensic evidence collection.  Contract administered by the Police Department.

$31,000.00

41

MORTON SALT, INC.

Provides Bulk Solar Salt for City’s water treatment facilities.  Contract administered by the Public Works Department.

$500,000.00

42

NANCY K. BOHL, INC

Provides employee assistance counseling services.  Contract administered by the Human Resources ($60,000) and Police Departments ($17,000).

$77,000.00

43

NET TRANSCRIPTS, INC.

Provides transcription services for the Police Department. Contract administered by the Police Department.

$30,000.00

44

NV5, INC.

Provides On-call Capital Improvements Program Project Management Services.  Contract administered by the Public Works Department.

$500,000.00

45

OVERLAND PACIFIC & CUTLER, INC.

Provides Right-of-Way Agent Services for Capital Improvement Program projects. Contract administered by the Public Works Department.

$50,000.00

46

PMK ASSOCIATES, INC.

Provides Traffic Plan Check services.  Contract administered by the Development Services Department.

$50,000.00

47

RC FOSTER CORPORATION

Provides maintenance services for the Eastside Water Treatment Facility.  Contract administered by the Public Works Department.

$50,000.00

48

RUTAN AND TUCKER, LLP

Provides specialized legal services for the City’s Housing and Economic Development Division and matters associated with the dissolution of the Redevelopment Agency.  Contract administered by the Administration ($7,500) and Finance ($60,000) Departments.

 

$67,500.00

49

SAN BERNARDINO COUNTY INFORMATION SERVICES DEPARTMENT

Provides 800 MHz system access and maintenance. Contract administered by the Public Works Department.

$416,020.53

50

SIEMENS INDUSTRY, INC.

Provides traffic signal maintenance services.  Contract administered by the Public Works Department.

$1,143,000.00

51

SOCIAL WORK ACTION GROUP

Provides homeless intervention services. Contract administered by the Community Services Department.

$78,504.00

52

SOUTHERN CALIFORNIA LANDSCAPE, INC.

Provides re-sodding of sports fields in various City parks. Contract administered by the Public Works Department.

$336,297.72

53

STANLEY R. HOFFMAN ASSOCIATES, INC.

Provides sphere of influence economic analysis service.  Contract administered by the Development Services Department.

$56,680.00

54

SUPERION, LLC (formerly, Sungard Public Sector)

Provides CAD/RMS System annual maintenance, new modules, training and server upgrades. Contract administered by the Police Department.

$132,000.00

55

TKE ENGINEERS, INC.

Provides Land Development Project Management services. Contract administered by the Development Services Department.

$360,000.00

56

TOSHIBA BUSINESS SOLUTIONS (USA), INC.

Provides maintenance, toner and miscellaneous supplies for the City's copier network. Contract administered by the Human Resources Department.

$50,000.00

57

TOWILL, INC.

Provides On-Call Land Surveying services. Contract administered by the Public Works Department.

$100,000.00

58

TRANSTECH ENGINEERS

Provides On-call Capital Improvements Program Project Management Services.  Contract administered by the Public Works Department.

$600,000.00

59

TRIMMING LAND COMPANY

Provides Citywide tree trimming maintenance services. Contract administered by the Public Works Department.

$502,455.00

60

TRINITY ESCROW, INC.

Provides escrow services for CalHOME loan recipients.  Contract administered by the Development Services Department.

$450,000.00

61

UNIVAR USA, INC.

Provides hydrochloric acid for the City’s water treatment facilities.  Contract administered by the Public Works Department.

$120,000.00

62

VERITAS HEALTH SERVICES (dba: Chino Valley Medical Center)

Provides emergency medical services for injured employees and provides pre-booking examinations for arrestees.  Contracts administered by the Human Resources ($10,000) and Police ($37,000) Departments.

$47,000.00

63

W.A. RASIC CONSTRUCTION COMPANY

Provides on-call water distribution system repair services. Contract administered by the Public Works Department.

$200,000.00

64

WALLACE & ASSOCIATES CONSULTING, INC.

Provides On-call Capital Improvements Program Project Management Services.  Contract administered by the Public Works Department.

$600,000.00

65

WASTE MANAGEMENT, INC.

Provides refuse and recycling collection and disposal services.  Contract administered by the Public Works Department.

$5,336,600.00

66

WEBB MUNICIPAL FINANCE, LLC

Provides administration, reporting services for special districts, and CFD analysis services. Contract administered by the Finance Department.

$120,000.00

67

WECK ANALYTICAL ENVIRONMENTAL SERVICES

Provides drinking water analysis and consulting services. Contract administered by the Public Works Department.

$74,208.00

68

WHITE NELSON DIEHL EVANS, LLP

Provides professional auditing services. Contract administered by the Finance Department.

$52,105.00

69

WILLDAN ENGINEERING

Provides construction inspection services.  Contract administered by the Development Services Department.

$200,000.00

70

WESTERN AUDIO VISUAL

Provides for audio equipment and software maintenance. Contract administered by the Human Resources Department.

$212,500.00

 

ANNUAL BLANKET PURCHASE ORDERS

NO.

VENDOR NAME

DESCRIPTION

AMOUNT

71

ALL CAMPUS SECURITY

Provides security camera purchase and installation. Blanket purchase order administered by the Human Resources Department.

$150,000.00

72

ALDERHORST INTERNATIONAL, LLC

Provides canine police dogs and related equipment.  Blanket purchase orders administered by the Police Department.

$61,000.00

73

AON RISK INSURANCE SERVICES WEST, INC.

Provides insurance broker services and cost of insurance coverage premiums for the City. Blanket purchase order administered by the Human Resources Department.

$900,000.00

74

ARMORCAST PRODUCTS CO.

Provides water meter boxes and water meter lids. Blanket purchase order administered by the Finance Department.

$30,000.00

75

BMW MOTORCYCLES OF RIVERSIDE

Provides repairs to Police motorcycles. Blanket purchase order administered by the Public Works Department.

$55,000.00

76

BRIGHT'S AUTO SERVICE

Provides sublet repairs for City fleet vehicles. Blanket purchase order administered by the Public Works Department.

$35,000.00

77

CARDLOCK FUEL SYSTEMS/DEWITT PETROLEUM (SC FUELS)

Provides fuel for City fleet vehicles. Blanket purchase order administered by the Public Works Department.

$550,000.00

78

CDW GOVERNMENT, INC.

Provides computer hardware, computer accessories, software maintenance, and upgrades for the City’s information technology system. Blanket purchase order administered by the Human Resources Department.

$125,000.00

79

CHINO HILLS FORD

Provides parts and supplies for City's fleet inventory, and sublet repair services for City’s Ford vehicles.  Blanket purchase orders administered by the Finance ($500) and Public Works ($50,000) Departments.

$50,500.00

80

CONVERGEONE, INC.

Provides computer software maintenance and upgrades to the City’s wireless information technology system. Blanket purchase order administered by the Human Resources Department.

$400,000.00

81

CRAFCO/ABSOLUTE ASPHALT

Provides asphalt materials, operating equipment, maintenance parts and repairs to crack sealant equipment.  Blanket purchase order administered by the Public Works Department.

$55,000.00

82

CREATIVE BUS SALES

Provides tools, parts and materials for City fleet vehicles.  Blanket purchase order administered by the Public Works Department.

$50,000.00

83

CT WEST

Provides traffic signal parts & central system software. Blanket purchase order administered by the Public Works Department.

$48,000.00

84

DDL TRAFFIC, INC.

Provides parts and services for traffic signal service pedestal, batteries, and emergency vehicle pre-emption. Blanket purchase order administered by the Public Works Department.

$201,000.00

85

DELL MARKETING

Provides the Computer and computer accessories for City's IT system (via NASPO). Blanket purchase orders administered by the Police ($10,000) and Human Resources ($150,000) Departments.

 

$160,000.00

86

ECONOLITE

Provides traffic signal cabinets, parts and labor (proprietary cabinets). Blanket purchase order administered by the Public Works Department.

$391,400.00

87

ECS IMAGING, INC.

Provides the City's document storage system and system maintenance of Laserfiche system. Blanket purchase order administered by the Human Resources Department.

$150,000.00

88

FERGUSON ENTERPRISES, INC.

Provides water distribution parts and supplies inventory items. Blanket purchase order administered by the Community Services ($4,000) and Finance ($30,000) Departments.

$34,000.00

89

FORTEL TRAFFIC, INC.

Provides parts and labor for traffic signal radar feedback signs (proprietary radar feedback signs). Blanket purchase order administered by the Public Works Department.

 

$33,000.00

90

GALLS

Provides uniforms for Officers and other uniformed non-sworn positions. Blanket purchase orders administered by the Police ($75,000) and Development Services ($4,000) Departments.

$79,000.00

 

91

GENUINE PARTS COMPANY

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($10,000) and Public Works Departments ($50,500).

$60,500.00

92

GOLDEN STATE NEWSPAPERS (formerly Champion Newspapers)

Provides printing of Quarterly Connection Brochure, legal publications (i.e., Public Notices, Ordinance Summaries, Bids and Public Hearings). Contract and blanket purchase orders administered by all City Departments.

$98,250.00

93

GPS ANYPLACE (RYAN, GARY WALTER)

Provides GPS system in City fleet. Blanket purchase order administered by the Public Works Department.

$61,000.00

94

HOLLIDAY ROCK

Provides asphalt, concrete materials for City street and water projects. Blanket purchase orders administered by the Public Works Department.

$123,000.00

95

HEWLITT PACKARD COMPANY

Provides the purchase of computer and accessories for the City's information technology system (via NASPO). Blanket purchase order administered by the Human Resources Department.

$150,000.00

96

HEWLITT PACKARD ENTERPRISE

Provides the purchase of computer and accessories for the City's information technology system (via NASPO). Blanket purchase order administered by the Human Resources Department.

$150,000.00

97

ITERIS

Provides traffic signal video detection parts and equipment.  Blanket purchase order administered by the Public Works Department.

$77,000.00

98

JAM SERVICES, INC.

Provides traffic signal LED modules. Blanket purchase order administered by the Public Works Department.

$65,000.00

99

MCCROMETER, INC.

Provides water meters for inventory supplies. Blanket purchase order administered by the Finance Department.

$30,000.00

100

M.K. SMITH CHEVROLET

Provides parts and repair services for City’s fleet vehicles and sublet maintenance repairs. Blanket purchase orders administered by the Finance ($1,000), Police ($1,500) and Public Works ($80,000) Departments.

$82,500.00

101

MISSION LINEN & UNIFORM

Provides uniforms, coveralls, and towel service for City staff. Blanket purchase orders administered by the Public Works ($40,000), Finance ($500), Community Services ($5,500) and Police ($8,200) Departments.

 

$54,200.00

102

MUNICIPAL MAINTENANCE EQUIPMENT, INC.

Provides fleet parts and repairs. Blanket purchase order administered by the Public Works Department.

$36,700.00

103

MYERS & SONS HIWAY SAFETY

Provides traffic control equipment, signs, barricades and delineators, and sublet traffic control work. Blanket purchase orders administered by the Community Services ($7,000), Development Services ($2,000), Police ($2,000) and the Public Works Departments ($239,000).

 

$250,000.00

104

NEW TANGRAM, LLC

Office furniture purchase and repair service using Sourcewell cooperative agreement. Contract and blanket purchase order administered by the Community Services Department.

$35,000.00

105

NEXTECH SYSTEMS, INC.

Provides proprietary parts and supplies for lighted crosswalks and safety lights. Blanket purchase order administered by the Public Works Department.

$350,000.00

106

OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA (dba: Concentra)

Provides pre-employment physicals, first aid medical services, DOT exams and drug screen tests.  Blanket purchase order administered by the Human Resources Department.

$40,000.00

107

OFFICE DEPOT

Provides office supplies used by all Departments. Blanket purchase orders administered by the Finance Department using the National Intergovernmental Purchasing Alliance (NIPA) agreement.

 

$161,114.00

108

PACIFIC ALLIANCE CAPITAL (WCT)

Provides computer storage, software, and software maintenance and support for the City computer network. Blanket purchase order administered by the Human Resources Department using various government cooperative agreements.

$300,000.00

109

PARKHOUSE TIRE, INC.

Provides tire inventory and tire services for City fleet. Blanket purchase orders administered by the Finance ($35,000) and Public Works ($41,000) Departments using the Western States Contracting Alliance (WSCA) agreement.

$76,000.00

110

PARTS AUTHORITY METRO, LLC (formerly Star Auto Parts)

Provides parts and supplies for City's fleet inventory and for City’s fleet vehicles repairs. Blanket purchase orders administered by the Finance ($20,000) and Public Works ($35,000) Departments.

$55,000.00

111

PCMG, INC.

Apple products, computers, software and accessories. Blanket purchase order administered by the Human Resources Department.

$125,000.00

112

PENTRAD

(KLUGA, JOHN F.)

Provides traffic signal cabinet parts & equipment. Blanket purchase order administered by the Public Works Department

$170,000.00

113

PRISTINE UNIFORMS

Provides academy uniforms.  Blanket purchase order administered by the Police Department.

$35,000.00

114

PROFESSIONAL POLICE SUPPLY

Provides police equipment (e.g., gas masks, shields, etc.).  Blanket purchase order administered by the Police Department.

$84,000.00

115

PROFORCE MARKETING, INC.

Provides vests, tasers, taser supplies, ammo, and other non-lethal weapons for the Police Department.

$35,000.00

116

R C LAW & CO., INC.

Provides printing services for forms, citations, and business cards.  Blanket purchase order administered by various City Departments.

 

$45,100.00

 

117

SAN DIEGO POLICE EQUIPMENT

Provides ammunition for the Police Department.  Blanket Purchase order administered by the Police Department.

$40,000.00

118

SIDEPATH

Computer software, hardware, data storage and support Citywide. Blanket purchase order administered by the Human Resources Department.

$125,000.00

119

SOFT TOUCH CAR WASH

Provides car wash services for City fleet. Blanket purchase order administered by the Public Works Department.

$30,000.00

120

SOFTWARE ONE, INC.

Provides software maintenance and upgrades for the City’s information technology system.  Blanket purchase order administered by the Human Resources Department.

$175,000.00

121

STEVEN ENTERPRISES, INC.

Provides maintenance and supplies reprographic equipment. Blanket purchase orders administered by the Human Resources ($50,000), Development Services ($1,000) and Public Works ($17,000) Departments.

$68,000.00

122

THIRKETTLE CORPORATION

Provides the purchase of radio-read and recycled water meters. Thirkettle Corporation is an authorized supplier of Invensys meters, a sole source supplier, in order to maintain compatibility with automated equipment already purchased. Blanket purchase orders administered by the Finance ($735,000) and Public Works ($20,000) Departments.

$755,000.00

123

LEVEL 3 FINANCING, INC.

Provides telephone and internet services for City facilities. Blanket purchase order administered by the Human Resources Department.     

$80,000.00

124

TYLER TECHNOLOGIES

Provides custom programming, software licenses training, and maintenance for the Munis Financial System. Blanket purchase orders administered by the Human Resources ($230,000) and the Finance ($10,000) Departments.

$240,000.00

125

VERIZON WIRELESS

Provides network services associated with the City's cellular telephones and wireless access for Police vehicle laptops and other wireless technology. Blanket purchase orders administered by various City Departments using the State of California contract.

 

$369,200.00

126

WAXIE ENTERPRISES

Provides inventory and supplies of custodial and other cleaning products for City facilities and parks. Purchases made through National IPA Contract #151148/Contract # R162101. Blanket purchase orders administered by the Finance ($32,000), Police ($1,500) and Community Services ($90,000) Departments.

$123,500.00

127

WESTERN AUDIO VISUAL

Supplies equipment and provides repair services for audio and visual equipment.  Blanket Purchase Orders administered by the Community Services ($12,500) Human Resources ($200,000) and Police Department ($2,000).

$214,500.00

128

WESTERN PACIFIC SIGNAL, LLC

Provides proprietary traffic signal parts, service pedestal, and batteries. Blanket purchase order administered by the Public Works Department.

$158,600.00 

129

WESTERN WATER WORKS SUPPLY CO.

Provides water distribution parts inventory and repairs. Blanket purchase orders administered by the Finance ($50,000) and Public Works ($55,000) Departments.

$105,000.00

 

Note: Contract amendments, renewals, or extensions may be viewed by contacting the Chino City Clerk’s Office.

 

RB/RM:hm

documentStaff Report Printout
17. Award New Professional Services Agreements for Fiscal Year 2019-2020 for the Development Services Department. Approved [Unanimous]

BACKGROUND

The City continues to experience high development activity which puts an increased demand on City staff. The Development Services Department contracts for specific professional services to ensure the timely and efficient delivery of services to our citizens and customers. The City's current Purchasing Ordinance requires that the City Council approve any purchases exceeding $25,000 from one vendor.

The vendors listed below represent contracts and purchase orders for routine annual professional services, which are critical to the daily operations of the Development Services Department.

Professional Services:

1.

BUILDING CODE SERVICES, INC. - New Contract FY 2019-20 - $300,000          On April 4, 2019, City staff solicited proposals through Planet Bid for building plan check services.  The City received fifteen (15) proposals from 4Leaf; Builders Protection Group; Building Code Services; Bureau Veritas North America; CSG Consultants; Independent Code Consultants; Infrastructure Engineers; Interwest Consulting Group; J Lee Engineers; Safebuilt LLC; Scott Fazekas & Associates; The Code Group, Inc.; Transtech Engineers; TRB & Associates; and Willdan Engineering.  The proposals were evaluated and ranked by a selection committee based on qualifications, past performance, responsiveness, and competitive pricing.  It was determined that Building Code Services was the highest ranked proposer.  Therefore, it is staff’s recommendation to the City Council to award a new contract to Building Code Services, Inc., in the amount of $300,000.  The contract’s term is one year, with the option to extend two (2) additional one-year periods. The cost for this contracted service is completely offset through revenues from plan check fees charged to applicants.

2.

DTA - New Contract FY 2019-20 - $200,000                                                              On April 16, 2019, City staff solicited proposals through Planet Bid for CFD project management services.  The City received two (2) proposals from DTA (formerly, David Taussig Associates), and Willdan Engineers.  The proposals were evaluated and ranked by a selection committee based on qualifications, past performance, responsiveness, and competitive pricing.  It was determined that DTA was the highest ranked proposer.  Therefore, it is staff’s recommendation to the City Council to award a new contract to DTA in the amount of $200,000.  The contract’s term is one year, with the option to extend two (2) additional one-year periods. The cost for this contracted service is completely offset through the Development Impact Fee program and CFD revenues.

3.

LSA ASSOCIATES, INC. - New Contract FY 2019-20 - $172,075                            On April 8, 2019, City staff solicited proposals through Planet Bid for the Climate Action Plan Update. The City received four (4) proposals from: LSA Associates, Inc.; Kimley-Horn & Associates, Inc.; Dudek; and Integral Group. The proposals were evaluated and ranked by a selection committee based on qualifications, past performance, responsiveness and competitive pricing. It was determined that LSA Associates, Inc. was the highest ranked proposer.  Therefore, it is staff’s recommendation to the City Council to award a new contract to LSA Associates Inc. in the amount of $172,075. The contract’s term is one-year, with the option to extend two (2) additional one-year periods. This project is a regulatory obligation and will be paid from the General Fund.

4.

RJM DESIGN GROUP, INC. and ARCHITERRA DESIGN GROUP - New Contracts FY 2019-20 - $40,000 On April 16, 2019, City staff solicited proposals through Planet Bid for landscape plan check services.  The City received eight (8) quality proposals from Architerra Design Group Inc.; Builder's Protection Group, LLC; Hirsch & Associates; NUVIS; Richard Fisher Associates; RJM Design Group, Inc; Van dyke Landscape Archcitects; and Willdan Engineers.  The proposals were evaluated and ranked by a selection committee based on qualifications, past performance, responsiveness, and competitive pricing.  Staff recommends contracts awarded to the top two (2) consultants: RJM Design Group, Inc., and Architerra Design Group, for each, a not-to-exceed amount of $40,000.  It should be noted that landscape plan check services are on an as-needed basis, and although the not to exceed amount is $40,000 for each contract, this work is not guaranteed to the consultant and will be distributed by staff accordingly.  The term of the contracts is one-year, with the option to extent two (2) additional one-year periods. The cost for this contracted service is completely offset through revenues from plan check fees charged to applicants.

5.

SILVER & WRIGHT LLP - New Contract FY 2019-20 - $500,000                            For the past six years, the Development Services Department has contracted with Silver & Wright LLP as the City Prosecutor for legal services pertaining to Code Enforcement.  The current agreement expires on June 30, 2019, without the option to extend an additional year.  The City desires to continue services with this consultant due to ongoing litigation, and their extensive knowledge of the City’s codes and legal cases. Staff has prepared a sole source justification that has been reviewed and approved by the Finance Department.  Additionally, staff recommends to the City Council to approve a new agreement with Silver & Wright LLP for a not-to-exceed amount of $500,000, which can be renewed annually until City decides to terminate the agreement.  These services are on an as-needed basis. The cost for these services are partially offset by judgments for payment of the City's legal fees in certain cases.

 

ISSUES/ANALYSIS

City staff continues to incorporate good business practices when entering into new contracts, or modifying existing contracted services.  City staff reviewed all the above contracts and purchase orders to ensure that the City’s Purchasing Ordinance was followed through the entire process.  Therefore, it is staff’s recommendation to the City Council to approve the above-mentioned Development Services contracts and purchase orders, and authorize the City Manager to execute all necessary documents on behalf of the City.

 

 

Attachment: Proposed Development Services Agreements.

documentStaff Report Printout
a. CONTRACT - BUILDING CODE SERVICES INC
b. DTA- CFD PROGRAM MANAGEMENT AND RELATED SERVICES
c. LSA Contract FY19-20
d. RJM
e. Architerra
f. SILVER AND WRIGHT - Agreement for Services - 2019-20_BWB Edits
18. Solid Waste Collection Fees for Fiscal Year 2019-20 Approved [Unanimous]

BACKGROUND

On May 16, 2017, the City entered into new refuse Agreement with USA Waste of California, Incorporated (Waste Management).  The agreement went into effect January 1, 2018.

 

As required by Article XIIID of the California Constitution (commonly referred to “Proposition 218”), the City provided property owners and customers of record with notice of proposed rate adjustments for refuse and recycling services and conducted a public hearing on June 19, 2018.  Through the 218 process, the City approved a five-year rate adjustment effective July 1 of Fiscal Year (FY) 2017-18 through FY 2021-22, establishing a 4% maximum increase for FYs  2018-19 through 21-22, consistent with the terms of the Agreement.  If the actual rate adjustment per the Agreement methodology is less than 4%, only the actual cost will be charged to the customer.

 

ISSUES/ANALYSIS

Section 17 of the Agreement provides for compensation to Waste Management for refuse and recycling services and specifies the methodology for the calculation and adjustment of rates.  The rates charged to customers additionally include City fees for billing and administrative costs as well as compliance with State recycling mandates.

 

Rate Adjustments

 

The refuse rates are broken down into service and landfill disposal components.  The service component is adjusted annually by the Consumer Price Index for Water, Sewer, and Trash Collection Services (CPI).  The landfill disposal component is adjusted by passing through to customers the actual cost of disposal charged to Waste Management, which is different for residential and commercial.  The landfill disposal component also includes a county import fee and the State Integrated Waste Management Fee (IWMF), both of which are passthroughs.  For organics disposal, the cost per disposal ton is adjusted as a passthrough of the actual waste processing cost paid.

 

Residential Rate Adjustment =

[Service Component x CPI] +              [Actual Residential Disposal Cost per ton + IWMF + Riverside County Import Fee]

                           

Commercial Rate Adjustment =

[Service Component x CPI] +              [Actual Commercial Disposal Cost per ton + IWMF + Riverside County Import Fee]


Extraordinary Cost Requests

 

The Agreement also allows the Contractor to request additional compensation for Extraordinary Costs subject to City Council approval and Proposition 218. This could result in additional rate adjustments for extraordinary or unforseen costs incurred by the waste hauler in the collection, landfill, or processing/disposal of recyclables or organics.

 

FY 2019-20 Rate Adjustment Effective July 1, 2019

 

On February 15, 2019, as required per the Agreement, Waste Management sent a letter to the City providing information for the adjustment of rates.  The following were used to calculate the adjustment for FY 2019-20 rates effective July 1, 2019.

 

·              CPI - The Water Sewer Trash Index (WST) adjustment for FY 2019-20 is 3.50% based on the changes in the Los Angeles area index from December 2017 to December 2018.

·              Landfill Rates - The solid waste disposal component will increase from $44.46 to $45.87 per ton for Commercial Waste and from $38.10 to $39.28 per ton for Residential waste.

·              Green Waste - The green waste processing cost will increase from $27.70 to $28.40 per ton.

In addition to these increases, Waste Management requested the following extraordinary costs be incorporated into the FY 2019-20 rates:

 

·              New Recycling Processing Fee of $42.30 per ton - This would create an additional fee of $14.36 per ton for residential customers (Single Family, Senior/Low Volume, and Multi-Family), resulting in an increased cost per home, per month of $0.37.  The $14.36 per ton would be in addition to the existing $27.94 per ton currently charged these residential customers for recycling.

Waste Management notes that stringent export quality standards for fiber products have increased labor costs and reduced throughput. They additionally note that prices for fiber products continue to decline, resulting in declining revenues from the sale of recyclables.

Staff recommends denial of this additional fee as the market conditions and trends noted were in existence at the time the new Agreement was negotiated and approved.

·              Organic Waste Processing Fee of $45 per ton - Per the Agreement, the Organics Waste annual rate adjustment is a passthrough of the cost per ton and other fees charged by the organics waste processor.  Agromin, the organics waste processor used by Waste Management is increasing its rate to $45 per ton effective July 1, 2019.  The current per ton rate for organics disposal is $39.20.  This would increase the existing rate by $5.80, or 14.8%.  This increase results in Organic Waste Service rates that would exceed those noticed per Proposition 218 effective July 1, 2019.

Staff recommends denial of the request and partial approval of this passthrough so that the Organic Waste Service rates effective July 1, 2019 are those provided in the Proposition 218 notice.

·              Commercial Recycle Slot Lid bin category creation - Would create a new commercial bin service category to provide commercial customers with large quantities of cardboard and other recyclables bins with locked slot lids, thereby minimizing refuse being thrown in the bins, scavenging, and contamination of the recyclables. 

Staff recommends denial as no supporting documentation and proposed rates were provided.

In conclusion, staff recommends approval of Resolution No. 2019-036, which specifies the City’s proposed solid waste collection fees effective July 1, 2019.  The staff recommended rates are in accordance with Proposition 218.

 

Attachments:

1.              Resolution No. 2019-036

2.              February 15, 2019 Waste Management Rate Adjustment Letter

3.              Proposed and Requested Rate Comparison

4.              Waste Management Contract

 

VC/AJ/JB/OH/yg

documentStaff Report Printout
a. Resolution No. 2019-036 with Exhibit A
b. 2019 Rate Adjustment Letter from WM
c. Comparison Staff and Request
d. Waste Management Agreement 5-17-17
XI. MAYOR AND COUNCIL REPORTS
Mayor Ulloa
19. Ratify the appointment of Gregory Marquez by the Community Services Commission as the Member-At-Large and acknowledge the Chino Valley Unified School District reappointment of Bernice Gray and appointment of Robert Martinez. Approved [Unanimous]

BACKGROUND

As stipulated in Chino Municipal Code Section 2.38.030, the Community Services Commission is comprised of seven members:  three are appointed by the Mayor; three are appointed by the Chino Valley Unified School District (CVUSD); and one member, an at-large position, is appointed by the remaining six Commissioners and ratified by the City Council.

 

ISSUES/ANALYSIS

On April 22, 2019, the Community Services Commission approved the selection and recommendation of Gregory Marquez as the Member-At-Large by the Community Services Commission Sub-Committee for a three-year term from July 1, 2019, and ending June 30, 2022.  City Council ratification of this selection is required per CMC 2.38.030.

 

On June 30, 2019, the term of Commissioner Gray, a CVUSD appointee will expire. The City received notification from the Chino Valley Unified School District that the District has accepted Commissioner Gray’s letter requesting to remain on the Commission for another three-year term, from July 1, 2019, through June 30, 2022. On June 6, 2019, the CVUSD Board of Education selected Robert Martinez to fill the vacancy created by the resignation of former Commissioner Kevin Cisneroz for the unexpired term ending June 30, 2020.

 

 

documentStaff Report Printout
Mayor Pro Tem Haughey
20. Approve community support fund contributions in the amounts of $500 to Rancho del Chino Rotary, Soroptimist International of Chino, Kiwanis Club of Chino, and the HOPE Family Resource Center. Approved [Unanimous]

BACKGROUND

The City of Chino is fortunate to have multiple non-profits dedicated to serving the public and preserving Chino’s unique history. To assist in their ongoing efforts, the City Council from time to time, authorizes expenditures from the City’s community support fund. These expenditures serve a valid public purpose by helping to continue the outstanding services that these organizations provide to our community.

 

ISSUES/ANALYSIS

To continue this tradition, Mayor Pro Tem Haughey recommends that the City Council approve the following contributions:

·         $500 to Rancho del Chino Rotary

·         Soroptimist International of Chino

·         Kiwanis Club of Chino

·         HOPE Family Resource Center

By approving this contribution, these non-profit organizations will be better equipped to provide services to our community. Therefore, as proposed by Mayor Pro Tem Haughey, staff recommends that the City Council approve community support contributions to the above non-profits in the amounts specified.

 

documentStaff Report Printout
Council Member Hargrove
Council Member Lucio
Council Member Rodriguez
City Manager's Report
City Attorney's Report
Police Chief's Report
Fire Chief's Report
XII. ADJOURN